UNDSS Radio Operator

UNITED NATIONS DEVELOPMENT PROGRAMME
JOB DESCRIPTION

I. Position Information

Job Code Title: UNDSS Radio Operator
Position Number:
Department: Nairobi, Kenya
Reports to: Deputy Chief Security Advisor (DCSA)
Reports:
Position Status: Non-Rotational
Duty Station: Nairobi

Current Grade: SC
Approved Grade: GS4
Position Classified by:
Classification Approved by:

II. Organizational Context

The overall mandate of the United Nations Department of Safety and Security (UNDSS) is to provide leadership, operational support and oversight of the security management system to enable the safest and most efficient conduct of the Programmes and activities of the United Nations System.

Under the direct supervision of the Deputy Chief Security Advisor and Communications Associate, the Radio Operator will work in a 24/7 radio room in Nairobi which will serve as the UN Emergency Communication System (ECS) room for that duty station.

As such, he will broadcast security related information originated from either the UNDSS Officers which could affect operations; keep tracks of all UN vehicle movements; when required, records, individual movements; conduct radio checks with UN staff. Incumbent is also required to train UN staff members in the proper use of all communications equipment as well as programming all UN radios to the various frequencies currently being used by the UN system in Somalia.

The Radio Operator works in close collaboration with the UN DSS Officer and UN DSS Assistants, and other UN staff members at the UNDP Somalia CO in providing support on telecom related issues.

III. Functions / Key Results Expected

Summary of key functions:

1. Providing telecommunications services
2. Providing Telecommunications support and advice
3. Keeping Telecommunications Equipment Operational
4. Supporting Users
5. Support to knowledge building and knowledge sharing
6. creation of partnerships within UN and the local communications network

IV. Functions / Key Results Expected

1. Provide telecommunications services, focusing on the achievement of the following results
• Transmits and receives messages through VHF and HF radio, telephone, fax, satellite, arranges radio conferences, selecting the most efficient and economic means for the transmission, taking into consideration the nature and priority of communications to be transmitted;
• Conducts radio Checks with UN staff members and FSCOs;
• Prepares and issues monthly telephone bills to the users for both local and international telephone calls. Maintains Billing System for the PABX
• Maintains a station log where all occurrences related to the operation of the UN ECS are entered. Information about every movement of UN staff members and UN vehicles in the field is also entered in the log;
• Ensures that no unauthorized communications exchanged on the network;

2. Provide Telecommunications support and advice, focusing on the achievement of the following results
• In coordination with the DCSA and the Chief Security Advisor transmits security information to update UN staff in the field on the development of the current security/emergency situation in the areas where they operate

3. Ensure maintenance of Telecommunications Equipment, focusing on the achievement of the following results:
• Ensures that all the equipment placed under his/her responsibility is in good working condition, make simple repairs, and/or arranges promptly for repairs or replacement of equipment;
• Maintains inventory, keeping accurate and regularly updated records of telecommunications equipment and its location, and ensuring stock is maintained at the level to meet needs;

4. Provide support to users, focusing on the achievement of the following results:
• Assists and trains newly arriving staff members in the acquisition and operation of telecommunications/VHF and HF radio Equipment;
• Programming of telecommunications equipment for all UN Agencies;

5. Supports knowledge building and knowledge sharing. Focusing on the achievement of the following results:
• Conduct communication training and briefings to staff increasing their communication and/or telecommunication awareness and ability to operate more efficiently.
• Circulates new communication and/or telecommunication policies and procedures to staff ensuring they comply with the UNDP rules and regulations
• Shares information creating a telecommunication and ECS network with other UN agencies, INGO/NGO partners and governmental security partners to ensure an accurate flow of information.

6. Ensures creation of partnerships within UN and the local communications network focusing on achievement of the following results
• Maintain contact with UN Humanitarian Air Services Coordinator/WFP and give details to UN Agencies of flight arrivals/departures;
• Consolidate, maintain and update all International and National staff lists at the duty station and in the field;
• Consolidate the field staff movement’s reports in accordance with CSA/DCSA directions.
• Log every event in the designed formats. Report all incidents to DCSA, CSA or the FSCO Operations Manager immediately.
• Informs field operators of message load, frequency and suitable transmission time schedule
• Coordinates with the local telephone company (TELCOM Kenya) to interface with their exchanges
• Maintain communications security at all times

IV. Impact of Results
The duties performed by the Radio Operator have a direct impact on the security and safety of UN staff operating in the field and also the UN property. The key results have an impact on the success of country office communications and operation activities between the country office and the various field offices.

V. Competencies
Corporate Competencies:
? Demonstrates commitment to UN mission, vision and values
? Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
? Treats all people fairly without favoritism

Functional Competencies:
Knowledge Management and Learning
? Shares knowledge and experience and provides helpful advice to others in the office
Development and Operational Effectiveness
? Ability to provide basic telecommunications support services
? Good administrative and IT skills
? Good knowledge of VHF/HF operating systems, Microsoft Windows;
? Ability to work in a team environment.
Leadership and Self-Management
? Focuses on result for the client and responds positively to feedback
? Consistently approaches work with energy and a positive, constructive attitude
? Demonstrates openness to change and ability to manage complexity
? Remains calm, in control and good humored even under pressure
? Demonstrates strong oral and written communication skills
? Leads teams effectively and shows conflict resolution skills

VI. Recruitment Qualifications
Education: ? Completion of secondary school education plus a certificate/diploma in telecommunications and electronics
? Recognized certificates in radio communication
Experience: ? 4 years’ experience including experience in radio communications. Good knowledge of computer systems and networks.
Language Requirements: ? Fluency in English and Kiswahili (both oral and written).
Other Requirements: ? UNDP reserves the right to conduct background checks on applicants, including but not limited to reference checks with previous employers and criminal records;

Applicants are required to fill and sign a P11 Form and submit it together with Curriculum Vitae on the online application.

UNDP will only be able to respond to those applications in which there is further interest.

View the original article here