Secretary And Office Administrator Jobs Kenya

Our client in Kenya  is one of the largest Private schools in Nairobi and is advertising for the following posts:-

Reporting to the principal

To provide effective confidential administrative duties, public relations, secretarial and support services.

Duties and Responsibilities

Co-ordinate activities in the Principals office by providing secretarial support services
Maintain efficient and effective communication channels between the principal, management and Board of Directors
Draft routine correspondence and reports, proof read a wide variety of general letters and memos
Receive and stamp and sort all incoming mails and file them in their respective files.
Ensure that meetings in the Principals; office are well co-ordinated
Receive incoming calls, visitors, correspondence and reports
Maintain the Principal’s calendar and schedule of appointments
Organize filing and retrieval of files and documents in order to ensure that they are secure and accessible.

Requirements for appointment

He/she must be a holder of Bachelors degree in Social sciences or equivalent from a recognized university. (Business and secretarial studies)
Must be computer literate
Must have served in a co-operate organization in the same capacity for not less than 5 years.
Must have very good interpersonal and communication skills
Must be a team player and a good time manager.
Must be 30 years of age and above
Post Graduate Diploma in Public Relations will be an added advantage.

2. Administrator

Reporting to the Finance & Administration Manager

Duties and Responsibilities

Providing Administrative support services to other departments
Oversee and manage office facilities and equipment
Managing cleaning of the physical facilities
Overseeing school and outsource transport services
Supervise Artisans, Estate Attendants and Drivers
In charge of the outsourced security guards

Requirements for appointment

Served satisfactorily in administration/management position in the same capacity for not less than 5 years.
Must have a degree or Higher Diploma in Business Administration
Demonstrated professional competence and administrative skills and services.
Good in computer application skills
Should have good command in English and Kiswahili
Strong interpersonal leadership and communications skills.
Applicants with Diploma in Human Resources will be an added advantage.
Age 35 years and above.

Other competencies

Honesty and high integrity
Ability to work with minimum supervision

Our client offers an excellent work environment in which those who achieve results excel and realize their full potential.

Send your application letter and CV to P.o Box 45373-00100, Nairobi not later than 25th June 2011, and state how your experience matches the specifications listed.

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