Finance and Admin Coordinator | ReliefWeb

BACKGROUND

Legal Action Worldwide (LAW) is a unique non-profit organization which provides creative legal assistance in conflict affected states. LAW provides legal capacity building and technical assistance to justice institutions and lawyers. LAW is looking for an experienced Finance and Administration Coordinator to manage internationally funded capacity building projects and to provide overall management of LAW’s finances and administration in Kenya. LAW’s projects are carried out in Somalia and South Sudan. Our regional African office is based in Nairobi, and our finances are managed through Kenyan and foreign bank accounts, and staff to be paid are based in Kenya, Somalia and South Sudan. The position is based in Nairobi and may involve minimal travel. The successful candidate must be a Kenyan national or have a valid visa for working in Kenya.

JOB DESCRIPTION

Job title

Finance and Administration Coordinator

Reports to

Africa Head of Programmes in Nairobi and Finance & Administration Manager in Geneva.

Key areas of responsibility:

1. Managing international donor budgets, financial reporting, financial management,




2. Plan and organize the implementation and reporting of all logistics activities.




3. Lead in administrative management of projects, including human resources.

Start date: As soon as possible

Responsibilities:

Accounting Roles

§ Oversee financial procedures (receipts, payments, payroll), including recording of transactions related to programme activities;

§ Implementation and monitor financial controls including bank reconciliations and other control accounts, finance reports, etc.

§ Ensure and oversee accurate data entry into the QuickBooks ledger accounting system for monthly reporting.

§ Prepare financial reports to donors and management.

§ Organise and manage internal and external audits as per donor policies where appropriate

§ Produce statutory (legal) accounts and other legal returns for LAW

§ Develop, implement and maintain financial policies and procedures taking into consideration donor requirements where applicable.

§ Ensure the financial policies and procedures are followed across the organization.

§ Monitoring of expenses to budget.

Logistics and Administrative Roles

§ Manage the office administrative activities including preparation and follow up of the office administrative budget and support costs.

§ Ensure LAW policies for HR and administration functions are updated and implemented.

§ Manage the contracts for services and supplies, and ensure they are within the policy and guidelines.

§ Support all logistics-related activities including travel and security and ensure policies and procedures for procurement and services are followed.

§ Organise the procurement, use, replacement, and disposal of equipment in accordance with LAW and donor policies and procedures.

Minimum qualifications, requirements and competencies:

· A minimum of five years’ experience in financial management, professional designation preferred

· Experience with an International NGO essential.

· Bachelors Degree in Business Administration or Accounting

· Certified in Public Accounting (CPA) or Certified Public Secretaries (CPS) preferred

· Solid competences in MS Office, advanced Excel and IT tools.

· Good knowledge of ERP Systems preferably Navision and QuickBooks.

· Ability to work effectively and accurately on multiple tasks and manage own deadlines.

· Ability to work with minimum supervision.

Placement and duration of the assignment

The position would be based in Nairobi with possibility of travel to other locations where LAW works. The assignment will be for a period of at least one year (probation period of 3 months) with possibility of extension. Salary will be commensurate with experience and qualifications.