Job purpose:

The job role will be to ensure development of profitable smallholder farmer-led enterprises that are fully integrated into sustainable value chains within the SHA Country Programme. The Coordinator will identify and support the growth of farmer business organisations (Associations, Aggregation Centres and Cooperatives) and support them to develop viable and sustainable on farm and off farm income generating Activities; Identify and promote sustainable value chains; Identify and support private sector stakeholders and partners to ensure effective development of Agricultural Enterprise objective in line with the Kenya strategic plan. He/She will conduct economic, commercial and market assessments, participatory action research and market intelligence for the relevant sectors and assist farmer organisations in establishing business/strategic plans and linking them to relevant markets.

Key Responsibilities:

Technical support and capacity strengthening

• Advise and support the Head of Programmes to conduct market and value chain assessments and feasibility studies to inform the direction of the Country programme, choice of value chains, partners, etc.


• Lead the various programs in the development of Agri-enterprise development approaches/strategies for various programs in line with SHA Kenya strategic plan.


• Guide, advise and support field and programme implementing staff to implement Agri-enterprise development approaches/strategies for respective programs


• Provide technical support to farmer Organisations (Associations, Aggregation Centres and cooperatives) on enterprise development


• Facilitate market development for Agri-enterprises and support them in forward and backward linkages


• Advise on processing and value addition activities for smallholder farmers and Farmer Business Groups


• Design appropriate Agribusiness capacity development interventions including training manuals, and train and mentor partner and SHA program field staff on the manuals, as TOTs for onward cascading to farmers through their respective farmer organisations


• Keep abreast with developments on technical aspects of agri- enterprise development in the Country and globally, and use this to enrich the Enterprise development in SHA Kenya by reviewing Agri-enterprise strategies and sharing with staff and partners


• Provide ongoing mentoring support to farmer business organisations and Agri-enterprises partnering with various programs in SHA Kenya


• In liaison with the Financial Inclusion Officer identify and advise on access to financial services where applicable (credit, savings, payment services, insurance) for smallholder farmers, Farmer organisations (Associations, FGs, Cooperatives), Agri-enterprises in need (e.g. facilitating the development of tripartite agreements, etc.)

Programme Management and Reporting

• Support the preparation of programme reports (monthly, quarterly and annually) for submission to donors and other stakeholders


• Maintain accurate and up-to-date data relating to Agri- enterprises partnering with various programs in SHA Kenya


• Work closely with the M & E Coordinator to collect, interpret, and use data to improve programme quality, build a body of evidence and inform advocacy in the agribusiness space.


• Support the Head of Programmes in new programme design and development.


• Work with Project/Program Managers to ensure documentation of Agribusiness best practices for dissemination and learning.


• Manage implementation of special projects from time to time as assigned by Head of Programmes.

Partnership and Institutional support

• Identify and develop relationships with key stakeholders in the agribusiness space.


• Establish, build and maintain effective working relationships with staff and partners to facilitate the provision of support in agribusiness.


• Identify relevant Agribusiness platforms in the Country to facilitate information sharing and foster learning for SHA Kenya staff by ensuring participation of various staff and partners.


• Represent SHA in National or regional stakeholder forums, networking, knowledge sharing and learning events

Key Relationships:

Internal

• Team Leader and Programme Managers


• Regional Enterprise Development Advisors Pillar 1 and 2


• All Programme Coordinators - Agriculture and NRM, M & E Coordinator, Nutrition and Gender, Financial Inclusion Officer


• Finance and Administration Team

External

• Project implementation partners


• Stakeholders including government, research institutions, financial institutions, donors, and private companies

Knowledge and Experience:

• At least 7 years’ experience in the implementation of agri-business/enterprise development projects, working with Agri-MSMEs within value chains or related projects, at a similar level


• Experience in facilitating the provision of business development services (BDS) to farmer organizations and MSMEs.


• Experience interpreting project documents and developing implementation strategies will be an added advantage


• Knowledge in development of training manuals is desirable


• Strong project management skills


• Experience in business/strategic plan development for a business or farmer organization


• Strong training and facilitation skills.


• High level skills and experience in report writing

Qualifications/Other Requirements:

• Minimum of bachelor’s degree in Agri-business management, Agricultural Economics, Economics or any other related degree is required;


• Strong computer skills especially with MS Word and Excel and other related packages

Position Description

EnCompass seeks Deputy Chief of Party candidates at multiple levels for an anticipated United States Agency for International Development (USAID) evaluation, learning and monitoring initiative (ELMI) for Somalia.

Based in Nairobi, this anticipated 5 year project will provide USAID/Somalia with a central platform for the procurement of support services that will strengthen, support, and facilitate USAID’s capacity for utilizing MEL approaches that will improve development outcomes and strengthen the capacity of USAID/Somalia’s strategic partners. The program will also provide support to USAID/Somalia and implementing partners on performance monitoring, data verification, evaluations, organizational learning and capacity building, and knowledge management.

In addition to providing overall leadership, management, and technical direction, the DCOP will have experience working in performance management, organizational development, strategic decision-making, quality control, and project learning, preferably in the USAID context and with Collaboration, Learning and Adapting (CLA) practices.

We are looking for someone who can facilitate learning and build relationships, with high political acumen and strong conflict prevent and management skills. S/he must be an inclusive leader, who can navigate change with flexibility and emotional resilience. The ideal candidate will have demonstrated experience focusing on results and impact, with strong strategic vision and an understanding of systems approaches to programming. S/he will understand how to foster a culture of continuous improvement and learning and will maintain high self-awareness and personal improvement skills.

The position will be full-time and be based in Nairobi with travel throughout the region, including across Somalia.

Position Duties and Responsibilities

The DCOP will serve as the technical lead for the activity, providing guidance to and supervising both international and national staff and consultants. The DCOP will design and oversee the implementation of evaluations, analyses, designs and assessments, and the full review, revision and maintenance of the Office PMP, Project M&E Plans, and IP M&E Plans. He/she should also have experience designing evaluation methodologies, participatory data collection methods, and protocols for both performance and impact evaluations. The DCOP also serves as the lead on the annual DQA.
Essential functions include:

• Oversee production and ensure the quality of all assessments, analytical reports, evaluations, and other technical deliverables to USAID.


• Provide technical oversight of the program to ensure all activities and deliverables are executed with quality and timeliness


• Lead and manage the annual data quality audit process (DQA)


• Update project management plans and contribute to the development of project log frames and M&E Plans for the USAID


• Design and manage collection of baseline data at the IR and TO levels.


• Design and oversee training of USAID staff and IPs in performance management concepts and processes; standardization of partner M&E Plans, work plans, and quarterly reports; and verification of partner data quality.


• Advise all IPs on the creation of aligned log frames and M&E Plans for their activities.


• Assist technical staff to review and revise the intermediate results in their results frameworks, as necessary, for more effective implementation and monitoring.


• Periodically review and discuss indicators and reporting with IPs and activity managers, and help operationalize indicators by assisting USAID technical staff with definitions, data collection, and data analysis.


• Provide technical assistance and training, as needed, for USAID, IP and government counterpart staff (to the extent they are involved in USG projects). Other duties as assigned

Position Requirements

Qualifications

• At least 5 years of overseas experience in international development designing and managing evaluations, analyses and assessments, including the design of the evaluation methodology, participatory data collection methods and protocols, and data verification techniques.


• Prior experience in a high threat environment.


• Prior experience in supervising long-term field staff and short-term experts of diverse backgrounds in the area of monitoring and evaluation.


• At least 3 years of demonstrated experience developing performance management plans, monitoring project implementation, and verifying data from large development projects.


• A graduate degree in evaluation, international development or a relevant technical field (social science, economic, development studies or a related field)


• Former supervisory experience is required

Experience and Skills

• Prior experience as a senior manager or DCOP leading complex donor-funded projects; experience managing USAID projects strongly preferred


• Professional experience in Africa; knowledge of / experience in Horn of Africa and/or Somalia strongly preferred


• Strong experience with evaluation standards and practices required


• Experience working in performance management, strategic decision-making, and project learning


• Experience building monitoring, evaluation, and learning capacities of USAID staff, implementing partners, and government counterparts highly preferred


• Experience managing complex relationships with a variety of stakeholders


• Ability to work with host-country governments at different levels


• Substantial experience in managing a team using mixed research methods of similar magnitude


• Strong communication, supervision, and management skills required


• Working knowledge of and experience with USG-funded program management, policies, regulations and procedures


• Strong familiarity with USAID evaluation and CLA practices, including ADS 203


• Familiarity with USAID/Somalia Mission is preferred


• Excellent communication, both verbal and written English skills

The Expanding Access to Justice (EAJ) program, funded by USAID under the Human Rights Support Mechanism (HRSM), focuses on increasing awareness and general knowledge of legal rights, human rights, and options for recourse, especially for Somali women, youth, and marginalized groups. It responds to citizens’ needs by supporting civil society and justice actors in sustainably improving the quality and scope of legal services. The program’s aim is to ensure that individuals and communities, especially women and marginalized groups, obtain a rights-based resolution of their justice issues. The program is implemented by Pact and the American Bar Association Rule of Law Initiative (ABA ROLI).

The primary responsibility of this position will be to re-design, review, adopt and manage MERL and case management data system that is efficient and effective to support EAJ Somalia program needs. You will be required to standardize and coordinate the entry of data, structuring and mining of information, as well as maintain database integrity primarily in DHIS2 database. In addition, you will provide primary desktop and software-related technical support for problem resolutions along data flow cycle involving EAJ partners, MERL, Research and program staff. With the support of the IT Administrator, you will provide technology related support that range from system documentation and storage of program information, mobile data collection, data entry and analysis using DHIS2 and to some extend ArcGIS data systems. This position reports to the MERL Manager and will be based in Nairobi with frequent travel to Somalia.

Scope of Work

As the MIS/Database Officer, you will primarily focus on the design, standardization and coordination of programs data collection, entry, and mining of information, as well as maintain and manage program databases. You will be the primary point of contact for all databases and their functioning in supporting EAJ program. Specific responsibilities for the role will include the following:

Primary point of contact for all EAJ data at the field/primary level

· Ensure data entry process is well followed to minimize errors and be responsible for all program data entry, storage, and updates

· Recommend and implement guidelines for data entry in coordination with key program staff and the MERL team.

· Develop and produce accurate and timely routine and special reports, and data retrievals for staff as needed, and be the point person for managing custom reporting requests

· Write database documentation, including data standards, procedures, and definitions for the data dictionary (metadata)

Databases, software applications maintenance and management:

· Advice EAJ MERL and program team on the needs for data handling and storage systems

· Design and adopt effective databases for use in program data management.

· Customize and align DHIS2 and any other relevant data system to conform to EAJ MERL and research tools.

· Act as primary contact with system support group (systems developer, IT Administrator and MERL team) to troubleshoot any technical issues with DHIS2 and other relevant data systems.

· Ensure quarterly indicator data is entered or uploaded into DHIS2, Trainet and other applicable data systems

· Provide in-house expertise and partner technical support on database and software-related issues

· Evaluate need for and recommend system upgrades

· Coordinate and test modifications to the system

· Advice EAJ on performance of acquired databases

Oversight of database integrity:

· Oversee day-to-day integrity of database and database procedures, which may include conducting weekly and monthly audits of data to confirm use of accurate entry processes; identifying and eliminating duplicate records; and maintaining users security settings.

· Compare and verify accuracy of data with source documents (quarterly reports, performance monitoring matrix and OCAs, site visit reports, joint reviews etc.) for consistency.

· Report errors in accuracy/integrity/availability of source data to relevant program and MERL staff for verification

· Conduct all global changes and/or data imports to maintain data, and periodically eliminate obsolete query, export and report parameter settings

· Any other duty as assigned by the Supervisor/s

Qualifications, abilities, and experience:

· A holder of a bachelor’s degree in Management Information Systems (MIS), Statistics, Computer Science, Information Technology (IT) or related field from a recognized university.

· A critical thinker with attention to details mind set, able to streamline large datasets, both quantitative and qualitative from multiple sources ensuring quality

· At least three to four (3-4) years of experience in data systems creation and management for legal aid or development programs

· Knowledge and practice in data cycle management and USAID data quality assurance standards

· A good planner with conceptual skills to create a seamless data flow, entry, cleaning, and data storage systems ensuring that storage and archiving procedures are functioning correctly

· Knowledge and application of computer and mobile data systems and applications for data collection, reporting and storage

· A team player with interest in numeric and big data systems handling

· Good knowledge and application of data entry, analysis, and storage software

· Previous experience working with and programming DHIS2 data systems an added advantage

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.

Program / Department Summary

“Under the Omo Delta Project – Expanding the Rangeland to achieve Growth and Transformation, Mercy Corps in collaboration with five other partners: VSF G – lead agency, VITA (RTI) Ltd, EPaRDA, CIFA and TUPADO seeks to address the drivers of instability, irregular migration and displacement so as to expand and maximize opportunities for communities living in the rangelands along the Kenya – Ethiopia border by increasing wealth of young people in particular and especially young women; accelerating national and cross-border trade and collaboration; and increasing stability to promote growth and protect gains.”

General Position Summary

This position is a key role on Mercy Corps’ Program quality assurance, accountability, documentation and learning team, for specifically supporting the EUTF award. The position holder will support the program in planning and execution of monitoring and evaluation activities, ensuring quality in accordance with accepted standards, providing essential feedback for learning, accountability and decision-making. S/he will be responsible for providing internal capacity building for program staff on monitoring and evaluation activities as well as review and development of necessary tools that feed into the needs of Mercy Corps and donor reporting requirements.

Essential Job Responsibilities

• Leading the design, testing and rolling out of all MEL system components for the EUTF program


• Support the refining of the program logic and approaches, to adequately incorporate MEL considerations


• In conjunction with the Country MEL Manager, he/she will plan, coordinate and supervise all Assessments and Evaluations for the EUTF program. This will entail development of Scopes of Work, development of survey tools, trainings and management of data collectors, report write and facilitating results discussion (Or recruit and supervise evaluation consultants where necessary)


• Regularly document and share all learnings from program implementation;


• Keep track and ensure compilation of Monthly, quarterly, annual and other program reports.


• Maintain an up to date database that reflects program progress against all indicators;


• Facilitate regular reflection and analysis of program monitoring information that feeds into programming and learning, for adaptive management


• Participate in on-going MEL advisory and support for all EUTF program staff and partners;


• Advise and support the process of testing and adopting relevant technologies for improving the efficiency of the program’s MEL function. This will include supporting rollout of Mobile Data Collection (Ona), GIS/GPS technologies for Mapping, and managing MCK’s internal data management platforms.


• Work with the Program Manager and other staff to ensure that activities are implemented on plan, through regular planning and review meetings


• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission;


• Other duties as assigned.

Organizational Learning

As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

• Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.


• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

Supervisory Responsibility: None

Accountability

Reports Directly To: Program Manager.

Works Directly With: All Program Staff and Implementing Partner Staff.

Knowledge and Experience

• Must hold at least a bachelor’s degree in Economics, Agricultural Economics; Demography, Statistics, Business administration or any other relevant field;


• At least 4 years of leading MEL activities in a development program setting.


• Should understand general MEL concepts and demonstrate skills in MEL system design (I.e. Development of Theories of Change, Results Frameworks/Logical Frameworks, Developing of MEL Plans and Data Collection tools)


• Should have demonstrable experience in Designing, Planning, Implementing and/or Supervising MEL Assessments and Evaluations.


• Should have demonstrable experience in Designing and/or Managing simple databases (Whether in Excel, Access or SQL-based)


• Should have demonstrable experience in using Mobile Data Collection for routine and specific monitoring work.


• In addition to Microsoft Excel, the incumbent should demonstrate fluency in the use of at least one other data analysis and visualization tool, e.g. SPSS, STATA, POWER BI, TABLEAU etc.


• Must be fluent both spoken and written English;


• Nga’turkana language skills is a plus.

AL-KHAIR FOUNDATION- KENYA OFFICE

A HUMANITARIAN AID AND DEVELOPMENT ORGANIZATION

Reference#: AKF-K/RFQ/02-001

Terms of Reference (TOR) for an External Audit

Closing date: 19-Aug-2020

Organization Background:

Al-Khair Foundation is a leading humanitarian and developmental aid agency. Working with some of the most impoverished communities and in hostile environments globally, Al-Khair Foundation delivers its services without reference to colour, creed or political persuasion.

Al-Khair Foundation works in countries across Africa, Asia, the Middle East and Europe, helping vulnerable communities, displaced families and refugees to overcome economic hardship. Al-Khair Foundation continues to work in the areas of emergency response, medical aid, water provision, and education. Additionally, the Charity undertakes seasonal campaigns to support the impoverished during the religious festival of Eid, the month of Ramadan, and during the winter months in the UK and abroad.

Al-Khair Foundation was registered in Kenya in July 2012 with the aim of welfare and betterment of persons of the society in general. Financial year for AKF begins 1 st of August to 31 st of July

Organization Mission:

Al-Khair Foundation seeks to build a just world based on humanitarian principles, which fulfills the needs of disadvantaged people through advancing education, alleviating poverty, promoting livelihood, and empowering the disadvantaged and dispossessed globally.

Organization Vision:

Al-Khair Foundation’s vision is to empower the world’s most impoverished communities, to end hardship, and provide a helping hand in times of crisis and across hostile environments globally – with a vision to creating sustainable, cohesive, tolerant and prosperous communities the world over.

Organization Values:

Al-Khair also works to alleviate poverty, advance education and actively engage in the areas of social and community cohesion. Al-Khair delivers its services without reference to race, colour, creed, background or political persuasion.

Objective of the Audit:

1- The objective of the audit of AKF Kenya financial statements is to enable the auditors to express an independent professional opinion on the financial Statements for the period 1st-August2019-31st July-2020 of AKF Kenya Office, and to ensure that the funds utilized to AKF Kenya Office activities have been used for their intended purposes.

2- The books of accounts of AKF Kenya Office provide the basis for preparation of the AKF Kenya Office Financial Statements. Proper books of accounts as required by law have been maintained by AKF Kenya Office and also maintain adequate internal controls and supporting documentation for the transactions.

Scope of the Audit

1. The audit will be carried out in accordance with the International Auditing Standards and will include tests and verification procedures, as the auditors deem necessary.




2. The scope of external audit work entails testing and evaluation the adequacy and effectiveness of management and financial information systems, internal control frameworks, and to make recommendations.




3. Review the effectiveness, efficiency of the financial, and human resources.




4. Verify all funds have been used in accordance with the established rules and regulations of AKF Kenya Office and only for the purposes for which the funds were provided.




5. Goods, works and services financed have been procured in accordance with the AKF Kenya Office established rules and procedures.




6. Appropriate supporting documents, records and books of accounts relating to all activities have been kept. Clear linkages should exist between the books of accounts and the financial statements presented to.




7. The financial statements have been prepared by AKF Kenya Office management in accordance with applicable accounting standards and give a true and fair view of the financial position of AKF Kenya Office and of its receipts and expenditures for the period ended on that date.




8. Comprehensive assessment of the adequacy and effectiveness of the accounting and overall internal control system to monitor expenditures and other financial transactions.




9. Express an opinion as to reasonableness of the financial statements in all material respects.




10. In addition to the audit report, the auditors will prepare a Management Letter on the following:

a. Give comments and observations on the accounting records, procedures, systems and controls that were examined during the course of the audit.

b. Identify specific deficiencies and areas of weakness in systems and controls and make recommendations for improvement.

c. Report on the implementation status of recommendations pertaining to previous period audit reports.

d. Communicate matters that have come to their attention during the audit which might have a significant impact on the sustainability of the organization.

Audit Duration:

The audit work shall be completed within 15 days starting on 20/08/2020. The draft audit report should be submitted by 04/09/2020, and final signed report with certified statements and management letter should be submitted within three days from the date of receiving of response to the draft (If any) from AKF Kenya Office.

Deliverables:

1. The Auditors on completion of the audit work will submit 3 (three) original hardcopies of the Audit Report appended to the Financial Statements along with the reports to the attention of Country director of AKF Kenya Office.




2. Management letter in accordance with the scope of work described here before.

Qualification of the Audit Firm:

The auditor is expected to employ adequate staff with appropriate professional qualifications and suitable experience, with related international standards, in particular the International Standards of Audit, and International Financial Reports Standard (IFRS), and with experience in performing assessments and/or audits of entities comparable in size and complexity to the Entity. (Other specific condition can be set out in the TOR depending on the case.

Standards & Ethics:

The auditor is expected to perform the assignment in accordance with the code of Ethics for professional Accountant and Audit, and notably in compliance with the principles of integrity, objectivity, independence, professional competences and due care, confidentiality, professional behavior, and technical standard.

Audit Fees:

The audit fees will be fixed based on a competitive offer.