Senior Records Management Officer Job in Kenya

SENIOR RECORDS MANAGEMENT OFFICER GRADE EBK 5

REF: EBK/ HR & ADM/RT/030/VOL I (387)

 PURPOSE

The Senior Records Management Officer will be responsible for: management of the Boards records; filing, archiving and retrieving of the Boards records; indexing and updating; in charge of retention, preservation and destruction of the Boards records.

Responsibilities

The duties and responsibilities of the officer will entail: –

• Developing and ensuring implementation of records management policies and procedures;
• Ensuring security of files and information;
•  Ensuring proper handling of documents, pending correspondences and bring ups;
• Preparing disposal schedules in accordance with relevant government laws and regulations;
• Ensuring classification and indexing of records;
• Ensuring effective mail management; and
• Maintaining, verifying and evaluating existing records management system.

Qualifications

For appointment to this grade, an officer must: –

• Have a minimum of four (4) years relevantwork experience;
• Have Bachelors Degree inInformation Science Management, Records Management, Social Sciences orequivalent qualification from a recognized institution;
• Be registered with the relevant professional body;
• Fulfil the requirements of Chapter Six of the Constitution.
• Supervisory course lasting not less than two (2) weeks

KEY COMPETENCIES AND SKILLS

For consideration for the position, the candidate must demonstrate that they have:

• Proficiency in Computer application
•  Organizational skills
• Communication skills

TERMSOF SERVICE:

• The position will be permanent and pensionable.
• An attractive and competitive compensation and benefits package awaits the successful applicant.

CONDITIONS FOR APPLICATION

• Successful candidates will be required to satisfy the requirements of Chapter Six of theConstitution of Kenya and will therefore be required to provide the followingdocuments;
• Clearance certificates from the Higher Education Loans Board (HELB),
• Valid Tax Compliance certificate from the Kenya Revenue Authority (KRA),
• Certificate of Good Conduct from the Directorate of Criminal Investigations ;
• Clearance certificate from a Credit Reference Bureau (CRB);
• Clearance from the Ethics and Anti Corruption Commission.
• Canvassing will lead to automatic disqualification.

 How to Apply

Candidates whomeet the above requirements are invited to log onto the Boards recruitmentportal via https://ebk.go.ke /career-opportunities and must complete the registrationand submit the same as well as attach the following documents;

• Cover Letter
•  Detailed and updated CVs (giving currentcontact details of three (3) referees),
• Copies of all academic and professionalcertificates, copies of testimonials, details of current position, current remuneration
•  Copy of National Identification Card or Passport.

All applications must be submitted through the e-recruitment portal to be considered. No Hard Copy Application will be accepted.

All applications(Cover Letters) must be received not later than 21^st March, 2023at 1700Hours and should be addressed to;

THE REGISTRAR/CEO

ENGINEERS BOARD OF KENYA,

P. O. Box 30324-00100 NAIROBI.

The Board is an equal-opportunity employer inkeeping with its obligations under the Constitution of Kenya 2010 particularlyArticles 10, 27(4) and 23. Therefore, the Boardencourages eligible women, persons with disabilities, those from minority andmarginalized communities to apply for the above opportunities.

The Board does not charge any fee for jobapplications and in case someone purports to ask for money from applicationskindly report immediately for necessary action.