Safaricom Jobs: Personal Assistant to the HOD- Regional Network Department Covering Nyanza/ Western/Rift Valley

Personal Assistant to the HOD- Regional Network Department Covering Nyanza/ Western/Rift Valley

Ref: PA – HODRNWR – SEPT 09

The Technical Division is looking to recruit a Personal Assistant to the HOD-Regional Team Nyanza/Western/Rift Valley.

Reporting to the Head of Department-Regional Network Rift Valley, Western and Nyanza based in Kisumu, the incumbent will be responsible for providing administrative support to the HOD’s office and general administrative support to the Regional Networks Department.

Key Responsibilities:

Manage the HOD Regional Network – Rift, Western, & Nyanza

• Responding to enquiries, correspondence both telephone and written directed to the HOD Office and Diary/Calendar;
• Book/schedule all meetings for the HOD in liaison with concerned parties. Follow up on all meetings the HOD is scheduled to attend to confirm time and logistics;
• Organising and coordinating all logistics for the HOD meetings ( Both internal and external;
• Draft correspondence for HOD’s signature;
• Screen and redirect the incoming and outgoing mail, including confidential mail and follow up with the sections;
• Prepare and consolidate the departmental reports and presentations e.g. Annual reports, weekly Management reports and any other presentations as directed by the HOD;
• Organize and schedule departmental meetings, notify all participants on behalf of the HOD;
• Coordinate the Regional Network Departments’ transport and travel i.e. issue taxi vouchers, hotel accommodation and manage departmental fleet;
• Oversee allocation of pool cars when required for business use, manage servicing of vehicles and repairs and coordinate with Finance on fuel usage, licenses, insurance, TLC and inspection;
• Coordinate events/projects e.g Teambuilding by providing administrative support;
• Monitor departmental budget, raise purchase orders and follow through with Finance;
• Handle all administrative duties that may arise, such as filing, leave management, contractor management and induction of new staff in the region.

We are looking for a results oriented, proactive individual with strong analytical and people skills who willingly helps out in other areas of the team when required. The role is demanding and the person suited to this role should be a quick learner, good organizer, able to multitask, ensure that deadlines are met and always striving to excel.

The incumbent will be qualified to degree level, with strong IT, numerical, and analytical skills. A hands-on individual with at least 2-3 years working experience part of which will have been in either a customer facing position or a high profile environment.

If you meet the above qualifications please send your application letter and resume to:

The Resourcing Manager

Safaricom Limited

hr@safaricom.co.ke

Deadline for application is 6th October 2009.