Finance Manager Job Vacancy in Kenya: Ultra Kenya Limited

Applications are invited from suitably qualified citizens of East Africa (Tanzania, Uganda, Kenya, Rwanda and Burundi) for the following position at the East African Community Headquarters in Arusha, Tanzania.

This is a project position supported by the Government of the United Kingdom through DFID funding.

The position is non-established and the contract terms are limited to two years with a possibility of renewal subject to performance and extension of the funding support by DFID;

(Ref: EAC/HR/DFID/08-09/027) - Accounts Assistant (2 Posts)

Grade: General Staff Category (G5 Equivalent)
Reports to: Senior Accountant
Organ/Institution: East African Community Secretariat
Duration of Contract: 2 Years Fixed Term (Non-Established)
Station: EAC Headquarters – Arusha, Tanzania

Main purpose of the Job:

• To ensure that ledger postings are done on a regular basis, ledger accounts are reconciled on a monthly basis and that reports are produced in a timely and accurate manner

Specific Responsibilities:

• Post all transactions into the ledger and ensure accuracy of postings into the right ledger code, analysis code is maintained;
• Validate all payment vouchers to ensure that correctness of invoices in terms of arithmetical accuracy and other necessary checks after their preparation has been initiated before forwarding for further processing;.
• Reconcile bank accounts for all project accounts, latest by 5th of the following month;
• Prepare reconciliations for all ledger accounts, particularly the imprest, staff account, housing advance and ensure that recoveries/refunds are made without delay.
• Prepare manual adjusting journals and ensure they are adequately supported, reviewed and approved by the relevant authorities and ready for posting into the ledger;
• Maintain staff advances, imprest ledgers and other debtor ledgers on the database (Sun System) and print out the same on a monthly basis for posting and circulation, as reminders to concerned staff and other debtors.
• Conduct weekly verification of the receipt register to ensure timely and accurate entry into the system of cash deposits and cheque receipts;
• Extract monthly trial balances for each project accounts by the 5th day of every month and undertake budget comparison for presentation and review on the 6th of every month;
• Perform any other duties as assigned by Management

Minimum qualifications and experience

• Diploma in Accounting/Business Administration.
• Must possess Part II of professional Accounting Qualifications
• Minimum 5 years relevant working experience, one of which should have been in writing books of accounts.

Skills and Competencies:

The ideal candidate should have good Communication, interpersonal, and report writing skills.

S/He must be a team player and demonstrate proficiency in application of spreadsheet and database accounting; working knowledge of computerized accounting systems, experience in handling donor funds and knowledge of sun system will be an added advantage;

Terms and Conditions of Service

These positions are DFID funded, and are non established positions whose contract terms are limited to the period of support, and may only be renewed subject to extension of the funding.

Attractive consolidated remuneration packages for non-established fixed contract positions will be paid in accordance with the EAC regulations on short term Staff contracts.

Fringe Benefits

The established posts offer attractive fringe benefits including house allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

For more information, visit our website: http://www.eac.int

How to Apply

Interested candidates should submit their applications quoting the reference number of the position applied for by registered mail, courier service, e-mail (All soft copies should be in MS. Word) or dispatch together with Curriculum Vitae, copies of both academic and professional certificates and testimonials, names and addresses of three referees, and day time tele/cell phone contacts to:

The Secretary General
East African Community
P.O. Box 1096
Arusha - Tanzania.
Fax No: 007 27 2502455/2504481
E-mail: eac @ eachq.org

To be received not later than Monday 26th October, 2009.

The East African Community is an equal opportunity employer.

Female candidates are encouraged to apply.

We shall only respond to those candidates who strictly meet the set requirements.