Self Help Africa Head of Finance and Administration Job in Kenya

Self Help Africa (SHA) is an International Non-Governmental Organization implementing rural development, sustainable food and livelihoods security programmes in 9 countries In Africa. 

SHA’s vision Is an economically thriving and resilient rural Africa with a mission to support sustainable livelihoods for Kenya’s smallholder farmers. 

SHA has been working in Kenya since 2005 implementing rural development, sustainable food and livelihood security programs.

Self Help Africa Kenya seeks to recruit a suitable candidate to fill the position

Job Title: Head of Finance and Administration
 

 

Company: Self Help Africa
 

Department: Finance
 

Location: Kenya
 

Reports to: Country Director

The Position: Under the overall managerial and administrative leadership of Self Help Africa (SHA) Country Director (CD), the Head of Finance and Administration will be directly responsible for the implementation and overall management of financial systems and controls of the Country Programme, including cash/bank management, management and financial eporting, budget administration, staff capacity building and all other related matters in Country. 

The HoFA is a key part of the senior management team of the Country Programme (with the CD and Head of Programmes) and is expected to play a key role in contributing to the development of financial systems across SHA, new programme development and the overall achievement of Country Programme goals.

Key Responsibilities
 

Country Programme Finance Management

• Review monthly management accounts for approval by the Country Director for submission to Head Office based on the SHA management accounts procedures – includes monthly and year to date project and donors’ expenditure, income and expenditure account, and other necessary


• In conjunction with the Head of Programmes (HoP), responsible for the preparation of the monthly anticipated results of the country office and


• Responsible for the preparation of the Country Programme annual budgets (in liaison with Head of Programmes and Country Director) for submission to donors/Head


• Responsible for the review of donor specific financial reports – monthly, quarterly or annually, as required by the donor contracts and guidelines, which agree with the corresponding narrative reports. These are submitted to Head Office for approval along with budget variance analysis and analysis and explanations.


• Support HoP and programme staff in the development of budgets during project design / proposal development processes to ensure value for money and cost recovery are considered and the budget formulation is accurate and clearly.

Operational Management

• Provide leadership to the Finance & Administration Department and ensure that procedures are adhered to by all staff in the country programme. Ensure the efficient management of staff, financial and other resources.


• Where relevant, assist programme department staff in drafting, negotiating and issuing of contracts.


• Ensure reports are completed in accordance with deadlines and undertake report editing and review where.


• Ensure that appropriate SHA management, administration; personnel, logistic, finance, and communication systems are in.


• Review and monitor the completeness of HR administrative tasks on Salesforce.

Regulatory Environment

• Keep up to date with any changes in the regulatory environment (PBO Act, NGO Board, KRA and any laws that would affect the operations of the country.


• Review proposed mitigating measures and measures for the compliance/adaption to the changes to the changes to the organization.

Safety and Security

• Ensure field site safety and security guidelines are prepared and reviewed at least bi-annually.


• Ensure all safety or security incidents (fires, vehicle accidents, theft) are appropriately recorded and reported by project staff to relevant parties.


• Actively monitor field site safety and security and advise the CD about new

Logistics / Procurement / Assets Management

• Responsible for the administration of Country Programme human resources including annual appraisals of direct reports in line with SHA’s Human Resource


• Review SHA payroll on monthly basis to ensure that all relevant personnel information is up to date and local compliance with the employee tax deductions.


• Ensure that payroll is updated whenever changes have taken place due to new recruitments, movement and death or any other additional information pertaining to Human Resource.

Human Resource Management

• Responsible for the administration of Country Programme human resources including annual appraisals of direct reports in line with SHA’s Human Resource.


• Review SHA payroll on monthly basis to ensure that all relevant personnel information is up to date and local compliance with the employee tax deductions.


• Ensure that payroll is updated whenever changes have taken place due to new recruitments, movement and death or any other additional information pertaining to Human Resource.

Representation

• In coordination with the CD, represent SHA at national Country regional and international to donors, local and national government authorities, other NGOs, and any otherparties as required.


• Support the CD’s strategic co-operation initiatives with government and national/international NGOs and CBOs active in the programme.


• Provide coverage for other posts when needed and carry out any other responsibilities as requested by the CD /Programme Support Coordinator.

Key Relationships

Internal

• Kenya Country Director, Head of Programmes & Finance Team


• CFO and Finance Managers UK & Ireland Director of Programmes, Deputy Director of Programmes and Programme Support Coordinators


• SHA Senior Management Team


• SHA HOFAs in all countries

External

• Government departments


• Banks, external auditors and otherservice providers

Knowledge and Experience

• Minimum of 15 years practical experience of which at least 5 years is at a Senior Management level, preferably in amid to large international NGO.

Qualifications / Other Requirements:

Essential

• Internationally recognized Accounting Qualification (CA, ACCA, CIMA, CPA)


• Strong technical abilities and up to date knowledge of Generally Accepted Accounting Principles


• Fluency in spoken and written English


• Experience in the preparation and review of management accounts and the ability to critically analyse atrial balance


• Experience of managing donor funds and contracts


• Experience in the preparation of year end financial statements and managing annual external audits


• Experience of managing, training and supporting staff

Desirable

• Willingness to travel nationally and internationally


• Previous experience of managing USAID, EU or other government funding


• Experience working with partner organisations


• Experience of undertaking risk assessments, internal audits and/or assessing internal controls

Application Procedure

Qualified candidates should send a CV and completed application form (CLICK HERE to download) by E-mail as follows: infokenya@selfhelpafrica.net

Please submit application by email only as a Word document or in PDF. Make it clear which position you are applying for by writing ‘Head of Finance and Administration’ in the subject line of your e-mail [+ Your name].

The closing date for receiving applications is not later than 5pm on Friday 26th August 2016.

Please do not send certificates at this stage. Due to the anticipated high volume of applications, kindly note that only short listed candidates will be contacted.

Self Help Africa is an equal opportunities employer.