Finance Manager / Finance & HR Manager Job in Kenya (KShs 150K - 200K)

Job Title: Finance Manager / Finance & HR Manager
Responsible to: Executive Director
Responsible for: Accounting and payroll processes functions

Job Purpose: To undertake the day to day management of company's financial accounting and payroll
processes with direct line management and responsibility. 

The day-to-day management of HR functions is an optional additional role alongside that of being Finance Manager.

General Job description

The role is varied and the candidate will be able to work on multiple tasks at any one time, which will involve the following areas:Management of all Bank accountsCash flow planning and monthly Bank ReconciliationsManagement of all income and expenditure processes including invoicing, credit control, outgoing paymentsManagement accounts vs budgetQuarterly budget management / setting.Rolling forecasts for next financial yearMonthly Payroll & PAYE other Payroll deductions. Year end PAYE and all aspects of  PAYE as it affects.Quarterly VAT Return and all aspects of  VAT.Year End Management and Statutory Accounts including Auditors liaisonQuarterly Trustees financial reporting.Other aspects of Governance including Annual Returns and other updates. Compliance with Corporate and legal requirementsManagement of Company InsuranceFinance support for tendersManagement of all HR processes ensuring compliance with Trust policies and giving support to ED on policy developmentPrimary Task 1: Management of financial & management accounting functionsEnsure that all finances are properly administered and monitored, with adequate internal controls and compliance with Charity Commission requirementsManagement of all bank accounts including authorized signatories and monitoring cash flow requirements. Carrying out monthly bank reconciliationsManagement of all expenditure and payments processes ensuring operation of controls over authorization and compliance with company policies and other requirements for expensesManagement of Quarterly VAT Return, VAT status of company activities and compliance with all requirements regarding VAT.Preparation of Monthly Management accounts, apportionment of cost recharges and overheads on a monthly basis, monitoring day-to-day financial control of projects accounts against budget, together with the appropriate line Managers.Preparation of annual budgets for review and approval by the Executive Director, on-going review and quarterly update of budget in conjunction with Line project Managers. Preparation and update of Rolling Forecasts for next financial yearManagement of the company's accounting package ensuring updates are implemented.Ensure that all company financial policies are adhered to and relevant financial regulations and controls are in place and in operation at all times.Preparation of Annual Statutory Financial Accounts including liaison with Auditors.Line management of the Finance Administrator ensuring duties carried out effectively reasonable workload carrying out supervisions on a regular basisPrimary Task 2: To manage the monthly payroll processResponsible for the accurate and timely payment of salaries and wages to all employees and contractors ensuring accurate costing to projectsEnsuring procedures for PAYE and Statutory Payments are fully complied withKeeping abreast of all developments and legislation surrounding payroll, pensions and benefits. Ensuring all legislation is implemented and adhered to by company.Liaising with IT where necessary to ensure system changes are implementedUndertaking year-end procedures.Responsible for the implementation of annual pay awards.Responsible for resolving all pay queries, correction of errors, costing adjustments etc.Responsible for ensuring all statutory and voluntary payroll deductions are paid to appropriate bodies in a timely manner.Person Specification
Knowledge & Experience
Assessment Essential
Or desirableGraduate in accounts or FinanceProfessionally qualified as a member of ICPAK or, ACCA / CIMA or equivalent with relevant financial experience and proven management skills at senior management level of more than 5YRS years.Formal management qualificationKnowledge of project management statutory reporting and operational compliance requirements.Significant experience of using commonly used financial accounting packagesStrong ICT skills including MS Excel, Word andPowerPoint, SAGE or Paxton accounting package.Significant experience of Payroll, monthly and year-end requirements for PAYE Statutory Payments and other statutory compliance. Good understanding of VAT issues.Excellent communication skills with a proven track record of reporting to and working with Senior Management and in the area of financial reporting, budgeting and forecastingExcellent planning and organisational skills with a proven track record at Senior Management level. Excellent Line Management skills and ability to supervise and motivate support staff to work effectivelyExcellent analytical skills and attention to detail, self motivation and the ability to work independently.Experience in Youth, social care, health, &/or education.Significant experience of developing and implementing company financial policiesExperience of HR administration ideally in a management role.Familiarity with HR processes and policies.Results driven, proven track record in meeting deadlines, working under pressure and exceeding targetsAdaptability and flexibility to be able to respond to changing task requirements in an enthusiastic and positive wayPassionate, energetic and pro-active and a 'can do' attitudeExcellent communication skills - verbal, written and presentational - able to operate with diplomacy, tact and empathyAll applications to careersinafrika@gmail.com by the 8th February 2014.
FEMALE CANDIDATES are preferred for this role