Administration Officer Job Vacancy: Adam Smith International Africa

1. Appointment

Adam Smith International Africa is looking to appoint a full time Administration Officer to its Nairobi office. The successful candidate will have responsibility for all manner of office functions, whilst supporting the administration of ongoing projects across Africa.

2. Summary

Adam Smith International is a leading development consultancy, operating globally with headquarters in London.

We specialise in government and public administration reform, economic reform and education and social development.

Adam Smith International Africa’s operations are based in Nairobi and provide support to all initiatives and projects in the eastern and southern African region.

3. Responsibilities

The Administration Officer’s principal tasks include:

• Receptionist services: Responsible for all front line activities (telephone calls, handling enquiries, arranging meetings, events and travel bookings)
• Supplier account administration: Processing purchases, placing orders for supplies and services, payment of bills in a timely manner and inventory control.
• Financial administration: Supporting the Africa team in keeping full records of receipts and payments in support of office systems and processes (liaising with local auditors and ASI Business Services in London).
• Travel: Coordinate and arrange logistics for all consultants working on projects requiring travel to Nairobi and throughout the region.

4. Qualifications and Experience

The successful candidate must possess:

• past experience of undertaking secretarial / receptionist duties;
• good IT skills;
• good organisational skills with an ability to multi task and follow instructions;
• a proactive attitude to work;
• be both diplomatic and a team player;
• be prepared to carry out mundane tasks even when others are more appealing

5. Application

To express your interest please send CV and cover letter to quoting reference “ASI Africa 3-0110” to info @ adamsmithinternational.com

Deadline for applications is 25 January 2010.

Only short-listed candidates will be contacted.

Interviews are to be held during the second week of February.