An Interior design company in Nairobi seeks to recruit an Office Secretary / Administrator to carry out secretarial, Office Administration and customer care duties.
 She should have a Diploma or Degree in a Business related course. She should be computer literate – able to work with most packages. She should have excellent communication skills, presentable and very organized.  She should able to manage time well and work under pressure. She should be pleasant and able to learn fast.  She should be a person of high integrity and able to multi-task. She should be between 27 - 35 years. She should have worked in a similar position for 2 years and above. She should be flexible and able to manage duties assigned to her diligently. Salary will be between KShs 30,000/=Kindly send your application with a short written testimonial of your greatest achievement (at Most Half a page) and expected salary to recruitment@peopleandstrategy.co.ke by 19th January 2015. 

Note that only shortlisted candidates will be contacted. The candidate will be based in Nairobi.

Position Title: Claims Administrator
Department: Medical Operations
 Reports To: Assistant Claims Manager through the Senior Claims Administrator
 Hours of Work: The job is done within normal working hours with the jobholder occasionally being required to work beyond normal hours.

Position Summary & Primary Objective: The Claims Administrator’s overall purpose is to ensure accurate and timely capture of client details or claims information to enable effective client satisfaction and enhanced MSP relations.

The jobholder is expected to demonstrate commitment and loyalty and perform all duties in accordance with the organization’s office routines and procedures, keeping in mind the overall business objectives.

Qualifications / Experience / Knowledge
 
Knowledge & Experience Required
Diploma in a Business field.At least 1 year relevant work experience.Good data entry skills with high accuracy levels.Knowledge of working with MS Office a must.A Business Degree will be an added advantage.Ability to work responsibly with or without direct supervision.Capture data accurately into Actisure and in a timely manner.Vet applications/claims to ensure they are filled correctly and that they meet policy requirements.Submit claims for adjudicationApprove manual claims following adjudicationMaintain records and/or reports of all claims for analysis and decision making.Create policy documents and indicate correct benefits as per what the client purchased.Request cards for new members.The following Core competencies are the skills, knowledge and behaviors expected of an employee at Resolution Insurance Co. Limited.
These competencies may need to be adjusted depending on the company’s overall mission and values.Communication Skills: Communicates clearly and professionally in written and oral forms to both internal and external clients.Initiative and Confidence: Generates and acts on new ideas that add value to the business. Looks at different ways to solve problems and address difficulties.Achievement Drive: Sets goals and strives to achieve them with enthusiasm and determination.Business Acumen: Has a good understanding of the business environment and the impact their behavior has on the reputation of the company.Respect: Treats colleagues and customers in a manner which demonstrates integrity, honesty & FairnessHow to Apply

CLICK HERE to apply online

Closing Date: 21st Nov 2014

Our client would like to engage suitable talent to join their vibrant team, as a Server Administrator.
The organisation specializes in the supply and the support of: Data Centre solutions comprising of Precision Power, Precision Cooling and Rack Systems Facility wide Uninterruptible Power Supplies, Stabilizers and Power Backup Systems
Main Purpose of the Job: To works with computer networks and ensures that they run efficiently by maintaining software updates, designing and implementing new system structures, monitoring server activity, and auditing server security.Maintain the computer networking system in the office environmentTracking server activityPerforming upgrades of softwareMaintaining computer hardware and addressing questions about technical problemsImproving efficiency by evaluating system network functions.Job Skills 
Process and structural changes support Project management IT fluency development Information knowledge management Data management Planning and time management skills Communication skills Interpersonal skills Change management Information management Application and exploitation of ITAcademic Qualifications & Experience A minimum of a Bachelor’s degree in Computer Science, IT or related fields Certification in at least three relevant fields; A+, N+, CCNA, CISM, CISA and Database Administration (Oracle or Microsoft) At least two(2) years proven experience in server administrationOnly qualifying candidates to apply to Business Partner Consulting - (BPC Africa)
Email address: talentsearch@bpc.co.ke 

Industry: Nonprofit / International Development / Agriculture / Microfinance
 Function: Office Administration
 Title: District Office Administrator
 Commitment: Six Month Contract with the possibility of extension based on performance

Organization Description: One Acre Fund is an agricultural non-profit operating in Kenya, Rwanda, Burundi and Tanzania that is innovating a new way of helping farm families grow their way out of poverty.  We provide farmers with a "market bundle" including education, finance, farm inputs, health products, and market access. 

Our program has proven impact – every year, we weigh thousands of harvests and measure a more than 100% average gain in farm income per acre.  We are growing quickly. In seven years, we have grown to serve 135,000 farm families with more than 1,000 full-time field staff.

Job Description

One Acre Fund is a rapidly growing organization; increasing the number of sub-locations, districts, and members we serve in each year.  

We are seeking for an office manager who will manage our district office in Nyanza.One Acre Fund is looking for young hardworking and talented candidates who are committed to making a difference in farmers’ lives.

Primary Duties

Managing all staff HR files    Providing  Field Director with up-to date HR documents and templatesEnsure that all staff are aware of current HR policies and that new policies are disseminated effectivelyOversee payroll submissions and staff loansOverall responsibility for the logistics, scheduling and materials preparation for staff selection or onboardingTracking all leave and disciplinary actions taken by and against employeesEnsure any staff timesheets are correctly signed and processed each monthPutting together district budgets and procurement requestsEnsuring prompt and accurate payment of casuals and all other district related paymentsCollecting and filing receipts for all transactionsManage the district emergency buffer and expense logReceive inventory and materials at Monday Meetings, signing off on amounts and distributing to field staff as appropriateSubmitting documentation of receipt of goods back to the logistics team    Coordinate preparation/logistics for district meetings/trainingsAssisting FD in compiling KPIs and other district data entry tasksGeneral organization of the district/hub office and maintaining supplies of stationary and equipmentRepresenting One Acre Fund as the front face of the OfficeMaintain communication and relationships with district relevant vendorsIf you have skills and experience in these areas, please highlight them in your resume.

Career Growth and Development

One Acre Fund invests in building management and leadership skills. We provide constant, actionable feedback delivered through weekly mentorship and through regular career reviews. We also have regular one-on-one meetings, where we listen to and discuss career goals, and work collaboratively to craft roles that employees are passionate about.

Qualifications

We are seeking candidates with at least one year of work experience and a passion for sustainable agricultural development in Kenya.  We are looking for exemplary candidates so please only apply if you fit these criteria:Knowledge of basic accounting, data and administrative management practices and procedures.Knowledge of clerical practices and procedures.Basic knowledge of human resources management practices and procedures.Knowledge of business and management principles.Computer skills and knowledge of office software packagesLeadership experience in team management.Willingness to work in Nyanza.At least a Diploma in business, social science and IT and related courses from a recognized institution.Excellent communication skills.Judgment and problem solving abilityHigh levels of flexibility and multi-tasking.Excellent planning and organizing skillsWork and time management.Attention to detail and high level of accuracy and integrity.Problem analysis and assessment.Fluent in English and Kiswahili.Passionate about serving smallholder farmers.Commitment to humble service, continual growth and career development.Timeline: Resumes should be submitted by Saturday June 14th 2014. We will begin interviews soon after and plan to make an offer to begin immediately.
Compensation: Competitive Salary based on qualifications and experience
Benefits: Performance Based bonuses, transport and airtime allowances
Career development: Twice annual career reviews and constant feedback. Your manager will invest significant time in your career development.

One Acre Fund is an equal opportunity employer. 

To Apply: Email cover letter and resume to kenyajobs@oneacrefund.org (Subject line: District office administrator + the place you heard of the position) and salary expectation

As a world leading company in food processing and packaging, Tetra Pak's motto "Protect What's Good" reflects the philosophy upon which we conduct our business in order to make food safe and available everywhere.

Operating in more than 165 markets with over 20,000 employees, Tetra Pak believes in responsible industry leadership, creating profitable growth in harmony with good corporate citizenship and a sustainable approach to business.

We work closely with our suppliers and customers on preferred processing and packaging solutions to provide convenient, innovative and environmentally sound products to millions of people worldwide.

Facilities Administrator

Ref: NAI00000G
 
Ensure office building infrastructure, office areas, and utility areas are maintained according to standards & compliant to the legal requirements.Ensuring a safe working environment according to statutory and company guidelines and local legislation.Inspect condition of offices and other general areas and initiate corrective and improvement actions.Company contact for offices and other general areas related suppliers.Ensure office standards are maintained in line with the office 5S standards.Participatory membership in office pillar and offering guidance and implementing pillar decisions. Source and supervise service providers to carry out construction and maintenance of company offices and general areas.Attends to utilities supply issues eg drinking water supply issue, tea vending.Custodian of and updating of building drawings & specifications for offices and other general areas.Ensure best practice according to World Class Manufacturing(WCM) Early Building Management criteria in capital investment budgeting, planning, construction, commissioning, and maintenance.Follow-up and advice management on investment costs to ensure on Budget for all services is done on time & in full.Liaise with Safety Health&Environment(SHE) pillar to ensure compliant to company safety and environment legal requirements are met. Budgeting for outsourced services and monitoring the budgets.Company contact on outsourced services e.g. canteen, gym, grounds, yard, beverage vending, water supply and cleaning services.Supervise the above service providers to ensure the company gets value for money.Manage the company vehicle fleet; ensure proper usage of vans, manpower and scheduling of movement.General office management, oversee overall resource allocation, ensure hygiene and clean conditions are maintained consistently.Manage gym equipment.Manage policy on expatriates, international assignees and Short Term Assignment staff. Vehicles allocation, pool cars usage, repairs of company assets etc.Bachelor’s degree in Civil Engineering.Post Graduate qualification in Project Management will be an added advantageKnowledgeable in AutoCAD, MS Project.At least four(4) years experience of in a similar position.

System Administrator (Linux) - South Sudan
Our client with operations in Juba, South Sudan urgently seeks to fill in the above vacancy. The successful candidate must be willing to relocate to Juba. This is a full time permanent job.
TroubleshootingWorking with accounting packages to provide solutionsServer configurationResolution and provision of system supportRequirements / Qualifications

Thorough working knowledge of computer hardware and softwareA minimum of a Bachelor’s Degree and a degree in IT.A minimum of 1years’ experience working with LinuxWorking knowledge of accounting softwarePreferably a manIf you meet the above minimum requirements, urgently email your cv to;
Frank Management Consult Limited
Nyaku House, 1st Floor,
Argwings Kodhek Road, Hurlingham.
Emails: info@frank-mgt.com and cc to frankmconsult@yahoo.com on or before Wednesday 7th June 2014.

Customer Care Executive / AdministratorReceive calls from current and potential clients.Respond to clients’ enquiries in a timely and accurate manner on Company productsMake proactive follow-up and finely find solutions for client enquiriesMaintaining excellent corporate- client relationship Gather recurrent and consistent problems from clients and provide to management for necessary action.Continuous research and implementation of better customer service skills Ensure that customer requested bookings are handled effectively and ensuring clients get a prompt response.Support in writing and editing company publicity materials and press releases.Telesales functions.Handling administrative and procurement duties of the company.Helps in developing overall social media marketing strategies.Maintain external social media sites and consistently updates and controls content and design.BA/Diploma in Business Administration, Sales & Marketing or any other Business related studies.2-3 years working experience in a similar positionExcellent IT skillsExperience in tours and travel will be an added advantageHigh level of integrity and professionalBasic training in Customer Care Service is an added advantageAbility to prioritize duties and meet strict deadlinesGood listening, communication and interpersonal skillsHighly flexible and willing to work on holidays Ability to work under pressureKeen on detailInterested qualified individuals should submit their Application and detailed CV via E-mail; vacancies@africabstours.com , clearly Quoting the Position Title in the Subject line.
Female candidates are highly encouraged to apply for all the positions.
Deadline for receiving applications will be on 14/April/2014. Only shortlisted candidates will be contacted for interviews. Canvassing will lead to disqualification.

Industry: Building and Construction
Salary: Kshs. 30,000 (Net)

Our client, a leading company that imports and supplies specialized building materials, seeks to recruit a Sales Administrator.

Duties and Responsibilities

Undertake telesales activities.Follow-up of sales leads by phone and/or by email.Receiving and attending to clients at the front desk and on telephone.Receiving and processing client orders and ensuring timely delivery.Undertake office management duties.Degree/ diploma in sales and Marketing.At least 2 years of experience in sales with the potential to grow.Experience in the Building field will be an added advantage.Good communication and interpersonal skills with ability to create the right impression that persuade clients.Strong drive to deliver results without supervision.Computer literate.High degree of honesty and integrity.To apply, send your CV only to applications@flexi-personnel.com before 28th March, 2014. Clearly indicate the position applied for and the minimum salary expectation on the subject line.

Industry: Building and Construction
Salary: Kshs. 30,000 (Net)

Our client, a leading company that imports and supplies specialized building materials, seeks to recruit a Sales Administrator.

Duties and Responsibilities

Undertake telesales activities.Follow-up of sales leads by phone and/or by email.Receiving and attending to clients at the front desk and on telephone.Receiving and processing client orders and ensuring timely delivery.Undertake office management duties.Degree/ diploma in sales and Marketing.At least 2 years of experience in sales with the potential to grow.Experience in the Building field will be an added advantage.Good communication and interpersonal skills with ability to create the right impression that persuade clients.Strong drive to deliver results without supervision.Computer literate.High degree of honesty and integrity.To apply, send your CV only to applications@flexi-personnel.com before 28th March, 2014. Clearly indicate the position applied for and the minimum salary expectation on the subject line.

The Aga Khan Hospital, Kisumu is an institution of the Aga Khan Health Service, Kenya which is an agency of the Aga Khan Development Network. The hospital is part of a network of health facilities in East Africa which include: Clinics, Aga Khan Hospital Mombasa, Aga Khan Hospital Dar es salaam and Aga Khan University Hospital Nairobi. It provides medical care to the population of western Kenya region and works with leading clinicians in the country in the management of complex cases.
The Aga Khan Hospital, Kisumu has attained acknowledgment of its quality by achieving ISO 9001:2008 accreditation, ISO 15189:2007 accreditation for laboratory services and is moving towards Joint Commission International Accreditation. 
The Aga Khan Hospital, Kisumu has also expanded its services to Kisii, Kakamega, Busia, Kisumu, Bungoma, Kericho and Kitale Counties. It is now expanding its services in Homa – Bay County and is seeking qualified candidates for the following positions:

Laboratory Technologist
 

1 Position Nyamira

Overall Responsibility:: Reporting to the Laboratory Technologist in – charge, the successful candidate will perform phlebotomy, prepare documentation, maintain sample processing records and ensure timely performance of laboratory investigations and dispatch of results.

Key Result Areas

Phlebotomy.Laboratory testing.Sample referral for outsourced testing.Timely release of results for tests done in – house and outsourced.Efficient use of laboratory resources.Compliance with Health and Safety requirements in the laboratory by maintaining high standards of hygiene and general cleanliness in the work area.Compliance with SANAS requirements for ISO 15189:2007 accreditation, JCIA requirements and local regulations.Diploma in Medical Laboratory Sciences from a recognized institution.Minimum two years working experience in a busy medical laboratory.Excellent knowledge of laboratory operations and procedures.Knowledge and experience in hematology, biochemistry and microbiology. Ability to write and review SOPs.Excellent computer skills and ability to work with minimum supervision.Knowledge and experience in ISO 15189 Standard is desirable.Possession of a Phlebotomy certificate will be an added advantage.Registration with the Kenya Medical Laboratory Technicians and Technologists Board with a current practice license is mandatory.1 Position Kisumu

Responsibilities

Maintain oracle database to support applications.Ensure database security and performance.Recommend and document ways of integrating application systems to archive optimal results.Implement relevant system upgrades and new installations.Recommend and implement necessary tools that enhance system performance, integrity and administration.Ensure availability of databases backups as per set policies. Perform regular database maintenance to ensure optimum performance and data integrity.Identify application initiatives, which can be created for better efficiency and process controls within the organization.Understand the business requirements and be part of team to implement in house / Third party software. Ensure smooth running of the in-house developed/ Third party software.Write simple and complex SQL queries.Develop reports in crystal.Undertake any other IT initiatives identified by management.Bachelor’s degree in Computer Science/Business Information Systems.Certified Oracle Database Administrator.Minimum 2 years experience in supporting Oracle databases.Proficiency in MS word and MS excel.Excellent interpersonal, organizational and customer service skills and be able to work with minimum supervision.  Previous working experience in a hospital environment is preferable.Applications including detailed curriculum vitae, names and contacts of three referees, current and expected salary details should be forwarded by 29th March, 2014 to:

The Human Resources Department
Aga Khan Hospital, Kisumu
P.O. Box 530-40100
Kisumu

E-mail: ksm.recruitment@akhskenya.org

County Government of Kitui

Kitui County Public Service Board

The Kitui County Public Service Board wishes to recruit competent and qualified persons to fill the following positions

Deputy Secretary to the County Public Service Board Basic Salary: Ksh.89, 748 x 4,487 – 94,235 x 4,712 – 98,947 x 4,947 – 103,894 x 5,195– 109,089 x 5,454 – 114,543 x 5,727 – 120,270 p.m. (Other allowances and benefits as advised by The Salaries and Remuneration commission)
Terms of Service: Permanent
 
1. Acts as the Board Deputy Secretary:
Deputises the Board Secretary to:Organize and coordinate Board meetings.Circulate preliminary notices and agendas for Board meetings in consultation with Board Chairman and Secretary.Ensure Board files are compiled and dispatched to Members before meetings are held.Maintain and distribute accurate minutes of the Board meetings to the Members.Ensure that resolutions and action points from Board meetings are circulated to affected County Ministries or individuals within the stipulated timeframe.Record proceedings of Board retreats and other external meetingsBe the custodian of the Board’s recordsMake regular reports for submission to the County Assembly on the execution of the Boards functions2. Functions as Secretary of various Board Committees to:Circulate preliminary notices for meetings of committees of the Board, in consultation with respective Committee Chairpersons.Ensure Board Committee files are compiled and dispatched to Members before meetings are held.Maintain and distribute accurate minutes of the Committee meetings to Members.Ensure action points from Board committee meetings are circulated to the relevant County Ministries or individuals and responses received for tabling to the full Board.Proactively guide the Board on all legal matters affecting its functionsEnsure adherence and compliance to legislation, including subsidiary legislation in the form of Rules, Gazette notices, Regulations etc relating to CPSB functions.Advise on Agreements, contracts and other Board commitments.Review the Board’s legal documentation e.g. letters of offer or any other security documentation to ensure the Board’s interests are well protected.Proactively review any changes in legislation, thereafter forwarding the same regularly in the form of legal updates to the Board for information, action and compliance.Appearing as a witness where matters related to the Board are contested in courtBe the accounting officer of the CPSB to oversee the management of finances, preparation and submission of the board’s annual plans, programmes estimates and budgetsFacilitating the recruitment process in Kitui County and Preparing guiding notes to the Selection BoardSupervise, plan, assign, monitor and appraise the work of the Secretariat staffProcessing promotions and acting appointments of county public officersPreparing briefs on disciplinary cases received in the county and tabling them before the Board decision makingPreparing briefs on appeals and applications for review to be considered by the BoardAssist the Board in enhancing its Corporate Governance Policy and ensuring compliance throughout the County.Maintain custody and control of the Board’s statutory books, minute books, various registers/records and the Board seal.Reviews and updates the Board’s website and manuals as necessary.Custodian of Board confidential information accessed as part of Job performanceHandling correspondence to and from the BoardEnsuring conformity and compliance to HR policies, procedures, guidelines and regulations; and Articles 10 and 232 on values and principles of Public ServiceHandling Board transport and logistical mattersPerform any other relevant duties that may be assigned from time to timeBe a Kenyan citizen.Be a certified public secretary of good professional standing.Be in possession a first degree from a university recognized in Kenya preferably in Human Resource, Administration, and Law. A masters degree is an added advantageHave a working experience of not less than ten (10) years, Five (5) of which must have been senior levelSatisfy the requirements of chapter 6 of the constitutionDemonstrable Proficiency in Computer proficiencyDeputy Sub-County Administrator - Kitui WestSalary Scale: KShs.77,527 x 3,877 – 81,404 x 4,070 – 85,474 x 4,274 – 89,748 x 4,487 – 94,235 x 4,712 – 98,947 x 4,947 – 103,894 p.m.
 Be a Kenyan citizen;Be a holder of at least a relevant Bachelors degree from a university recognized in Kenya;Working experience of not less than seven (7) years; five (5) of which MUST have been in senior leadership Position.Have qualifications and knowledge in administration or management;A Masters degree will be an added advantage;Membership to a Professional Association/body will be an added advantageProficient in Computer applicationsThe Deputy Sub-County Administrator shall deputize the Sub county administrator in:Coordinating the management and supervision of general administrative functions;Developing polices and plans;Ensuring effective service delivery;Coordinating developmental activities to empower the community;Providing and maintaining infrastructure and facilities of the Sub County Public Service;Managing the Sub-County Public Service;Facilitating and coordinating Officers’ participation in the development of policies and plans and delivery of service;Exercising any functions and powers delegated by the County Public Service Board.All applications should be submitted in a sealed envelope with the POSITION APPLIED FOR CLEARLY MARKED ON THE LEFT SIDE and addressed to:
The Secretary,
County Public Service Board,
P.O. Box 33-90200
Kitui
Hand delivered applications should be dropped at Kitui County Public Service Board offices situated Opposite KEFRI in Kitui
Applications should reach the Secretary, County Public Service Board on or before Friday 14th February, 2014.
Only shortlisted candidates will be contacted.
Shortlisted candidates shall be required to produce original National Identity Cards, Certificates and Testimonials.

Position: Office Administrator / Accountant

Industry:  Health and Safety

Location: Nairobi

Our client, dealing with Health and Safety, Clothing and Equipments seeks to recruit an Office Administrator with basic Accounting skills. 

The ideal candidate will perform a wide range of administrative and office support activities for the department, managers and supervisors to facilitate the efficient operation of the organization.

Key Tasks and Responsibilities

Clearing  biases on accounts, sales and people managementCollecting, liaising with production line and ensuring customers are updated on their ordersWorking on petty cash, P&L and all other statutory requirements Resolving administrative problems and inquiries Preparing and modifying documents including correspondence, reports, drafts, memos and emailsScheduling and coordinating meeting, appointments and travel arrangements for managers or supervisorsCoordinating the  maintenance of office supply inventoriesMaintaining records for staff, telephones, parking and petty cashAssuming  receptionist duties, greet public and refer them to appropriate staff members, attending phone calls and  replying to the emails received by the client Retrieving documents from filing system Professional Skills and CompetenciesA  Diploma in business related fieldMinimum 1 year clerical and must have accounting skillsHonest and able to work with minimum supervisionAble to work under pressureA person able to make decisions without consulting on every aspectAble to manage sales representatives To apply, send your CV only to recruit@flexi-personnel.com before Friday, 17th May 2013. Clearly indicate the position applied for and the minimum salary expectation on the subject line.

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