Field Operations Coordinator Job in Kenya - NGO

International Rescue Committee (IRC)

Field Operations Coordinator – Hagadera
 

Sector: Program

Management 

Employee Type: Regular 

Employee Category: Full

Time
 

Background: Hagadera was established in 1992 and is the largest

and third oldest camp in the Dadaab operation.   

Most refugees and asylum seekers who

arrived to Hagadera in the last few years are staying with relatives but some

20,000 have settled outside the designated camp area in the so-called ‘Hagadera

Outskirts’.   

In order to decongest Hagadera,

relocation exercises in 2011, 2012 and 2014 have moved around 2,000 families of

about 10,000 individuals to Kambioos camp.  

The IRC has implemented refugee

assistance projects in Dadaab since January 2009 and in 2014 it became the lead

health and SGBV implementing partner in Hagadera and Kambioos refugee

camps. 

The IRC provides primary and

secondary health care services, targeted nutritional services, quality

reproductive health and HIV related services, as well as the protection and

empowerment of women and girls, serving a total of 142,331 beneficiaries, with

129,392 refugees (Hagadera- 108,238, Kambioos- 21,154) and 12,939 people from

the surrounding local host community.

Job Purpose / Objective:

 The

Field Operations Coordinator leads IRCs response in the Hagadera and Kambioos

Field Site and is responsible for supporting, coordinating and supervising

timely and high-quality program implementation, with a specific focus in

ensuring effective functionality of all the support functions of the program.

The Field Operations Coordinator

provides supervision and leadership to both program and operational teams in

the field site, ensuring adherence to agreed work plans and reporting schedules

as well as full compliance to IRC’s policies in the areas of Finance, HR,

Supply Chain, Security and ICT.  

The Field Operations Coordinator will

be responsible for grant management and reporting. 

The Field Operations Coordinator will

be responsible for direct supervision and monitoring Human Resources,

Administration, Logistics, Finance and all program functions to ensure strict

compliance to all IRC procedures/policies.

The Field Operations Coordinator will

oversee day to day management of Staff Safety and security during all phases of

field operations.

The Field Operations Coordinator

works in close coordination with Technical Coordinators, Finance Controller,

Senior HR Coordinator and SC Coordinator to ensure that programmatic and

operational strategies are implemented in the field site.

The Field Operations Coordinator will

from time to time represent the IRC Hagadera program in various coordination

forums.  

The Field Operations Coordinator

reports to the Deputy Director Operations and will be responsible for the

following.

Responsibilities and specific tasks:

Program Management

• Oversee the day-to-day implementation of all
  
  programs in the field site, providing constructive supervision to the
  
  program managers to implement, monitor and evaluate work plans and
  
  monitoring &evaluation mechanisms as agreed with the Deputy Director
  
  Programs.


• In close collaboration with relevant Technical
  
  Coordinator(s), lead the field-based teams in the development of new
  
  proposals and initiatives for the Hagadera and Kambioos field site in
  
  accordance with the country program strategic plan and IRC program
  
  framework.


• Participate in the development of budgets for
  
  program proposals in conjunction with the grants and finance departments.

Grants Management and Reporting

• In close coordination with the Grants
  
  department and the relevant Technical Coordinator(s), lead field-level
  
  Grants Opening, Mid-Term and Closing meetings.


• Review operational aspects of internal and
  
  external reports from the field site and ensure timely submission as
  
  required


• Lead review of Budget vs. Actual expenditure
  
  on a monthly basis with staff, ensuring timely and accurate feedback to
  
  the relevant Technical Coordinator(s) and the Grants, Finance and Supply
  
  Chain departments.


• In collaboration with the Technical
  
  Coordinator(s) address any over/under expenditure issues through jointly
  
  developed corrective plans.

• Ensure appropriate M&E activities are
  
  carried out regularly by program staff in all sectors (data collection
  
  & analysis, monitoring of project progress against established work
  
  plans, monitoring of established indicators and utilization of results to
  
  inform program (re-)design);


• Support in Identifying gaps in M&E systems
  
  and make recommendations for improvements;

• Support the integration of program activities
  
  to create coherent, quality and complimentary programming; Specific focus
  
  to ensure strong integration of program support functions with direct
  
  program related activities


• Participate in workshops at field level to
  
  establish and monitor annual operating plans for the strategic plan;



• Ensure that all project activities are
  
  consistent with established best practices and IRC’s Program Framework
  
  principles.

Human Recourse Management

• Maintain open and professional relations with
  
  team members, promoting a strong team spirit and providing oversight and
  
  guidance to enable staff to successfully perform in their positions.


• Ensure all staff in the field site know and
  
  understand IRCs Global and in-country HR Policies and the IRC Way
  
  Standards for professional Conduct. Document and address breaches of
  
  policy and disciplinary issues in coordination with the Sr HR Coordinator
  
  in a professional manner and in line with the letter and spirit of the
  
  relevant policy.


• Ensure the Performance Management cycle is
  
  implemented and documented timely for all staff in the field site. Ensure
  
  feedback from technical coordinators is sought and incorporated in
  
  performance management cycles of program managers and heads of department,
  
  including but not limited to technical performance and capacity building
  
  needs.


• Provide direct supervision to the field site’s
  
  HR lead, ensuring recruitment, staff orientation, and payroll preparation,
  
  leave management and exit management processes are carried out timely and
  
  in line with relevant policies and procedures.


• Ensure that staff have capacity development
  
  plans in place based on documented capacity needs assessments exercise.
  
  Work with the appropriate technical resource (for example the Technical
  
  Coordinators) to achieve this

Finance and Supply Chain and ICT

Management

• In close coordination with the Finance
  
  department, lead the development and management of annual, comprehensive
  
  and inclusive field operating budgets.


• Oversee the financial management of field
  
  office operations by the Program Managers, and the Finance staff,
  
  including cash management, issuing and tracking advances, ensuring
  
  complete and correct use of all finance forms; timely notice to Nairobi of
  
  cash transfer needs;


• Ensure proper financial, supply chain and ICT
  
  management systems and control mechanisms are in place and adhered to in
  
  line with the IRC’s global and in-country finance and supply chain
  
  policies.


• Oversee the carrying out of supply chain
  
  support operations by Hagadera supply chain staff, including procurement
  
  (both local and through Nairobi), stock management, asset management,
  
  vehicle operations, equipment maintenance and repair (including
  
  communications and computer equipment);


• Provide supervision and leadership to the
  
  field site’s finance and supply chain teams.


• Review and ensure timely submission of monthly
  
  and annual finance and supply chain reports from the field site as
  
  required.

• Act as IRCs Security Focal Point for the field
  
  site.


• Ensure all staff in the field site know and
  
  understand IRC Hagadera and Kambioos’s security regulations; Document and
  
  address breaches of policy and disciplinary issues in coordination with
  
  the Security Manager.


• Monitor the Hagadera and Kambioos security
  
  situation, attend security meetings and inform the Security Manager, and
  
  SMT where appropriate, of developments through submission of accurate
  
  weekly and –where needed- ad-hoc security and incident reports.


• Participate in the review and update of the
  
  country Security Management Plan.


• Assist the Security Manager in developing
  
  field specific Contingency Plans, Medevac, Evacuation Plans and SOPs.


• Assist the Security Manager with developing
  
  training plans for staff and conducting trainings.

Representation and Coordination

• Represent the IRC with local government
  
  authorities (administrative, sectoral and security officials), non-state
  
  actors, UN agencies, NGOs, and donors at the field site level. Engage and
  
  or delegate to program staff for sector representation as appropriate.


• Represent the IRC with beneficiaries and
  
  communities to encourage accountability to those we serve


• Upon request by the Senior Management Team,
  
  organize and facilitate field visits for stakeholders interested in IRC’s
  
  Hagadera and Kambioos response.


• Coordinate IRC program activities with
  
  relevant officials and other humanitarian agencies;


• Assist in the preparation of regular reports
  
  to keep partners and stakeholders informed of IRC’s activities;

• Strategic Leadership in effective program
  
  design and implementation, grant compliance with key focus on the IRC
  
  Country Strategic Plan and the IRC Global Program Framework.


• Effective representation of the IRC in key
  
  forums (GoK, Partners, stake holder, donor) articulating IRC programming,
  
  country strategies and seeking to strengthen coordination/partnerships.


• Continuously monitoring and analysis of the
  
  Humanitarian situation/context of Garissa County to inform on strategic
  
  design of the IRC programming.


• Continuously monitoring and analyzing the
  
  safety and security situation within the County that would inform on
  
  development of contextual Advisories and SOPs that would ensure staff
  
  safety during all IRC operations.


• Optimal and effective resource utilization in
  
  the overall IRC operations through implementation approaches in both
  
  programming and operations


• Contribute towards development of the IRC
  
  policies, procedures and ensure adherence and compliance by all field
  
  staff

• Graduate degree in Development Studies,
  
  International Relations or similar OR relevant technical qualification
  
  (Health, Engineering, Livelihood, Gender etc) preferred.


• At least 5 years experience of implementing
  
  multi-sectoral humanitarian relief or development projects in Africa or
  
  similar context preferred.

Required Experience &

Competencies:

• Experience of working in complex emergency
  
  settings implementing and managing either Primary Health, WASH, GBV,
  
  Livelihoods, Nutrition or HIV/AIDS programs in emergency or refugee
  
  settings.


• Knowledge of and experience in working with
  
  and coordinating with international and national partner organizations.


• Experience managing a UNICEF, PEFPAR/CDC,
  
  USAID, ECHO, DFID, EU or OFDA funded project an added advantage


• Excellent written and oral communication
  
  skills


• Budget development,  and strong budget
  
  management experience


• Excellent org. skills with demonstrated
  
  ability to manage large amounts of information and prioritize work


• Good security management skills preferred.


• Good working knowledge of communications
  
  systems (satellite communications, VHF and HF radio) preferred.


• Good working knowledge of computer software:
  
  MS Word, Excel & email applications required; MS Access, Project &
  
  GIS preferred.

Personal Characteristics:

• Strong sense of personal integrity.


• Attention to detail.


• Strong supervisory skills.


• Ability to multi-task.


• Good interpersonal and communication skills.


• Team spirit and problem solving abilities.


• Willingness to live and productively work in
  
  insecure, unstable and/or harsh environments


• Flexibility and adaptability


• Desire to learn


• Cultural sensitivity

Kenyan nationals are encouraged to

apply.

International allowances are not

available for this position. 

Salary and employee benefits are

compliant to the Kenyan NGO Sector. 

How to Apply

CLICK

HERE

 to apply online 

IRC leading the way from harm to home.

 

IRC is an Equal Opportunity Employer.
 

IRC considers all applicants on the

basis of merit without regard to race, sex, color, national origin, religion,

sexual orientation, age, marital status, veteran status or disability.

Disclaimer: Please take note that International Rescue

Committee (IRC) does not ask for any fees in connection with its recruitment

processes. In the event that you receive any request  for payment of any

sort, please get in touch with us on Tel: +(254-020) 2727730, Email: IRCKenya@rescue.org

or report to the nearest police.