NTSA Senior Human Resources Officer, Senior Administration Officer and Administration Assistant Jobs in Kenya

The

National Transport and Safety Authority (NTSA) is a State Corporation

established under the National Transport and Safety Authority Act 2012. 

Its overall mandate is to implement policies relating to road transport and safety.

NTSA is seeking to recruit qualified staff for the following positions:
 

Senior Human Resources Officer

Ref: NTSA/11/2015/04
 

The Senior Human Resources Officer will report to the Manager, HR and Administration and will undertake the HR projects, coordinate training and development initiatives, performance management as well as implementation of performance contract deliverables.
 

Responsibilities
 

Performance Contract Support

• Implement Authority Performance Contract deliverables;


• Provide administrative support to the HOD in coordinating the performance management system;


• Prepare activity and periodic reports on implementation of Performance Contract indicators; and


• Liaise with lead agencies in the implementation of Performance contract targets.

HR Projects

• Provide support in undertaking and delivery of HR projects under the people pillar in the strategic plan;


• Participate in the development and implementation of human resource plans and budgets; and


• Maintaining ISO certification, tackling non-conformities, internal standards and handling audit recommendations.

Training and Development

• Collate training needs in liaison with HODs.


• Conduct training needs assessment for direct reports and support organization wide training needs assessment in liaison with HODs


• Assist in development of orientation programmes and oversee staff induction;


• Coordinate the Authority’s internship program which involves screening applications based on approved vacancies for approval by the HRO, preparing appointment letters and tracking their progress / attendance;


• Provide support in management of staff welfare and benefits requirements in the Authority.

Performance Management

• Support in development, piloting, implementation of a performance Management system;


• Facilitate the adherence to Performance Management Calendar and timelines;


• Sensitizing staff on performance management and appraisal;


• Ensuring all Performance Management activities are carried out in accordance with Authority’s Policies and procedures;


• Ensure staff draw performance development plans; and


• Validating against strategic plan deliverables and submitting performance management reports.

Employee Relations

• Provide advice to staff on a broad range of employee issues including general HR issues, policy interpretation, work conditions, employee development and performance management;


• Handle employee disciplinary cases as per the HR policy;


• Support in resolution of employee grievances and complaints as per the HR policy;


• Conduct exit interviews to ensure proper information is captured, recorded, and is available for analysis;


• Assist in the interpretation of Labour Laws and NTSA human resources policies, rules and regulations;

Support in Policy development

• Draft HR Policies and procedures for approval by the HoD.


• Conduct surveys on areas like employee satisfaction, work environment, alcohol and drug abuse and knowledge of HIV/AIDS that inform policy;


• Ensure that Directorate of Industrial Training approvals have been sought for all training courses that are reimbursable, and follow up on all refunds from the Directorate;


• Manage, develop, mentor and coach the HR Assistants to ensure optimal performance.

Qualifications, Skills and Experience

• Bachelor’s degree in Human Resources, Business Administration, Social Science or related field from a recognized University


• Master’s degree in Human Resources, Business Administration, Social Science or related field from a recognized University will be an added advantage.


• Post graduate Diploma in Human Resources Management


• Membership to IHRM or a relevant professional body.


• 7 years’ experience in Human Resources and of which 4 years must have been in highlighted areas.

Other key skills for this role include:

• Performance Management Planning


• Development of Performance Metrics


• Performance Monitoring


• Coaching and Mentoring for Performance


• Management of Performance Appraisals


• Managing Performance through the Balanced Scorecard


• Performance Contract Negotiations, reporting and evaluation


• Communication and Interpersonal skills


• Planning skills


• Problem solving skills


• Decision making skills


• Negotiation skills


• Analytical skills


• Computer proficiency skills

Senior Administration Officer

Ref: NTSA/11/2015/05
 

The Senior Administration Officer will be responsible to the HR and Administration Manager for provision of efficient fleet and facility management services that contributes to the achievement of NTSA’s strategic objectives. 

In addition, this position manages the administrative requirements of the organization.

Responsibilities

• Provide effective and efficient of administrative requirements at NTSA offices including cleanliness, facilities management, stationery and other administration inventory management as well as provision of relevant staff welfare services ;


• Plan, organize, and direct the work of the section to meet objectives with the most efficient use of facilities and equipment including vehicles;


• In Liaison with Chief Security Officer, enforce compliance with security and safety procedures and liaise with law enforcement agencies over criminal and other security concerns;


• Plan and organize for transfer of NTSA staff, partners, visitors, and commodities from one point to another in line with organizational policies and procedures;


• Develop and implement vehicle policies and procedures that will ensure efficient utilization;


• Manage the Fleet Management systems;


• Monitor fleet operations to ensure compliance to NTSA Administrative policies and procedures, safety rules, and government regulations;


• Submit regular fleet reports to the Deputy Director HR and Admin including break downs, accidents, fuel usage, vehicle running cost, vehicle usage and driver performance;


• Prepare periodic cost analysis, management and operational reports of fleet and facilities;


• Implement a preventive maintenance program to minimize cost and maximize use of Assets;


• Prepare and direct supervisee training programs;


• Ensure all vehicles are kept well insured;


• Manage, develop, mentor and coach the team and raise their performance; and


• Coordinate the movement of all NTSA vehicles.

Qualifications, Skills and Experience

• Bachelor’s degree in Social Sciences or related field from a recognized University


• Master’s degree in Business Administration, Social Science or related field from a recognized University will be an added advantage.


• Post graduate Diploma fleet management or property management will be an added advantage


• 7 years’ experience in Administrative services, 4 of which must have been in supervisory level

Administration Assistant

Ref: NTSA/11/2015/06

The Administrative Assistant will be responsible for providing administrative support to ensure efficient operations of the office. 

The candidate will support Administration Manager and employees through a variety of tasks related to organization and communication.

Responsibilities

• Provide secretarial and administrative support to management and other staff


• Make travel, meeting and other arrangements for staff


• Coordinate the maintenance of office equipment


• Update and ensure the accuracy of the organization’s assets databases


• Answer general phone inquiries


• Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents


• Sort incoming mail, and courier deliveries for distribution


• Prepare and send outgoing mail, and courier parcels

Qualifications, Skills and Experience

• Diploma in Business Administration or related field.


• At least 2 years’ experience in office administration


• Knowledge of office management systems and procedures


• Excellent time management skills and ability to multi-task and prioritize work


• Attention to detail and problem solving skills


• Excellent written and verbal communication skills


• Strong organizational and planning skills


• Proficiency in MS Office

How to Apply
 

NTSA is an equal opportunity employer. 

Persons with Disability are encouraged to apply. 

If

you possess the required skills and competencies, please submit your

application, detailed CV, current remuneration level, mobile phone

contacts, a Valid Tax Compliance Certificate and Valid Certificate of

Good Conduct from Criminal Investigations Department so as to reach us

on or before 16th December, 2015 addressed to: 

Director General, 

National Transport and Safety Authority, 

Hill Park Plaza, Upper Hill Road, 

P.O. Box, 3602 -00506, 

Nairobi.