Office Administrator Job in Kenya

Vacancy: Office Administrator 

Job Brief / Purpose: He/ She will be responsible for providing administrative support by ensuring efficient operation of the office.  

He/ She will support employees through a variety of tasks related to organization and communication.

He/she will communicate via phone and email ensuring that all administration tasks are completed accurately, delivered with high quality and in a timely manner.

Key Responsibilities / Duties:

• Maintains workflow systems by implementing and developing reporting procedures.


• Creates and revises systems based on procedures by analyzing record keeping systems, forms control office layout.


• Performs administrative and office/clerical support including mailing, scanning, data entry and copying activities while maintaining electronic and hard copy filing system  for multiple supervisors.


• Resolves administrative problems by gathering data from supervisors, coordinating preparation of reports and analyzing data.


• Maintains supplies/resources inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.


• Attend to visitors and assist other staff in the office with their enquiries


• Operate a range of office machines such as photocopiers, computers and faxes


• Distribute correspondence memos, letters, forms and dispatch outgoing mail


• Assist in the preparation of regularly scheduled reports and invoice processing

Academic and Professional Qualifications

• Diploma in Public Relations/Human Resource Management


• Proficiency in MS Office


• Knowledge, Experience and Skills


• Proven administrative or assistant experience


• Knowledge of office management systems and procedures


• Excellent time management skills and ability to multi-task and prioritize work


• Attention to detail and analytical skills


• Excellent written and verbal communication skills


• Strong organizational and planning skills


• able to work methodically, accurately and neatly


• Excellent oral and written communication skills


• Able to work as part of a team

How to Apply: