Office Administrator Job in Kenya

Vacancy: Office Administrator 

Job Brief / Purpose: He/ She will be responsible for providing

administrative support by ensuring efficient operation of the

office.  

He/ She will support employees

through a variety of tasks related to organization and communication.

He/she will communicate via phone and

email ensuring that all administration tasks are completed accurately,

delivered with high quality and in a timely manner.

Key Responsibilities / Duties:

• Maintains workflow systems by implementing and
  
  developing reporting procedures.


• Creates and revises systems based on
  
  procedures by analyzing record keeping systems, forms control office
  
  layout.


• Performs administrative and office/clerical
  
  support including mailing, scanning, data entry and copying activities
  
  while maintaining electronic and hard copy filing system  for multiple
  
  supervisors.


• Resolves administrative problems by gathering
  
  data from supervisors, coordinating preparation of reports and analyzing
  
  data.


• Maintains supplies/resources inventory by
  
  checking stock to determine inventory level; anticipating needed supplies;
  
  placing and expediting orders for supplies.


• Attend to visitors and assist other staff in
  
  the office with their enquiries


• Operate a range of office machines such as
  
  photocopiers, computers and faxes


• Distribute correspondence memos, letters,
  
  forms and dispatch outgoing mail



• Assist in the preparation of regularly
  
  scheduled reports and invoice processing

Academic and Professional

Qualifications

• Diploma in Public Relations/Human Resource
  
  Management


• Proficiency in MS Office


• Knowledge, Experience and Skills


• Proven administrative or assistant experience


• Knowledge of office management systems and
  
  procedures


• Excellent time management skills and ability
  
  to multi-task and prioritize work


• Attention to detail and analytical skills


• Excellent written and verbal communication
  
  skills


• Strong organizational and planning skills


• able to work methodically, accurately and
  
  neatly


• Excellent oral and written communication
  
  skills


• Able to work as part of a team