Project Assistant - REF: PA/12/2017

CARE has a commitment to gender, equity and diversity in our workplace and operations. CARE respects and values diversity and does not discriminate on the basis of race, sex, gender identity, sexuality, ethnicity, age, disability, religion or politics. This is reflected in our recruitment decisions which are made entirely through a transparent, merit-based selection process. All CARE staff are required to comply with the Code of Conduct and Prevention of Sexual Exploitation and Abuse (PSEA) policies. CARE is committed to protecting the rights of the communities whom we serve, and therefore reserves the right to conduct background checks and other screening procedures to ensure a safe, dignified work environment

I: JOB SUMMARY

Reporting to the Construction Supervisor, the Project assistant will use the beneficiary list from UNHCR to coordinate the distribution of shelter kits. He/She is expected to organize for the collection of shelter kits from the warehouse and preposition for distribution at respective distribution points. The position holder will keep records of the beneficiary and assist in the identification of new beneficiary based on the previous records.

II: RESPONSIBILITIES AND TASKS

R1: Distribution of shelter Kits

1.1 Organize for prepositioning of shelter kits in the distribution sites a day before distribution.

1.2 Ensure all the recipients of shelter kits have acknowledged collecting the items through signing or thump print.

1.3 Account for all the shelter kits distributed and the returns.

R2: Record keeping and office liaison

2.1 Safety keeps record of all shelter beneficiaries and distribution reports.

2.2 Facilitate the preparation of shelter reports and submission to the donor.

2.3 Assist in the performance of regular office work.

R3: Supervision of staff

3.1 Directly supervise casual laborer.

3.3 Participate in the recruitment of casual staff.

R4: Reporting

4.1 Prepare daily, weekly and monthly distribution report.

4.2 Consolidate yearly distribution report.

4.3 Participate in the evaluation of shelter activities.

III: AUTHORITY

Spending Authority: N/A

Supervision: None

Decision Making: Makes normal decisions relating to effective performance of responsibilities

IV: CONTACTS/ KEY RELATIONS

External: WFP, UNHCR, implementing partners, vendors, drivers delivering and loading materials.

Internal: All CARE staff.

VI: WORKING CONDITIONS

The position is based in Dadaab Main Office (DMO) with work allocations to any of the camps; Dagahaley, Ifo and Hagadera camp as well as any other extension camps and program sites. This is a none-family working station. Hot weather is prevalent throughout the year with limited basic amenities. Road movement between duty station and Garissa as well as inter-camp movement must be under police escort (scheduled convoys) with strict adherence to safety and security regulations at all times. It is a six days work station with a compensatory time off according to CTO policy.

The incumbent shall reside in the CARE compound while executing official duties and shall obey and adhere to residential compound regulations.

VII: QUALIFICATIONS, EXPERIENCE AND COMPETENCIES

Education: Minimum of Certificate in Building Construction.

Experience: At least two years working experience in the field of building and construction preferably with an international NGO.

Certificate: Windows-CAD programme and MS Office

Competencies;

· Prior exposure and experience in supervising construction works and inventory management

· Hands-on experience in working with community based structures

· Experience managing construction budgets

· Ability to work effectively independently or in a team environment or with colleagues from different backgrounds

· Excellent verbal and written communication skills

· Ability to work effectively in a multicultural team environment

· Flexibility and willing to adapt to changing environment

· Good communication and writing skills.

· Good Organizational and Planning skills