Payroll Specialist Accountant at HIAS Refugee Trust of Kenya

HIAS is the global Jewish nonprofit organization that protects refugees-including women and children, and ethnic, religious, and sexual minorities-whose lives are in danger for being who they are.

Reporting to: Head of Finance and Operations

Duration: 11 months Contract with possibility of renewal subject to availability of funding and performance

Main Duties & Responsibilities

• Preparation and processing of payroll for employees in the organization on a monthly basis


• Preparation and processing of monthly statutory/voluntary deductions for payment


• Maintain and review personnel timesheets on a monthly basis


• Manage organization payroll budget and expenses


• Address and resolve employee correspondence relating to the payroll system, that is the P9 Forms, Payslips, updating of voluntary deductions.


• Manage monthly payroll reconciliation


• Prepare monthly payroll allocation journal entries


• Entering and posting of payment transactions into the Great Plains Accounting System(GP) once approved by the Head of Finance and Operations


• · Prepare and facilitate donor verification exercises in review of payroll back -ups and vouching of supporting documents on needs basis;


• Assist in the preparation and coordination of project and institutional audit of books of accounts by internal and external auditors;


• Participate in projects’ budget preparation exercises on needs basis


• Assist in preparation of budgetary control reports and burnrates for donors/projects’ as assigned on a needs basis.


• Assist in preparation of monthly, quarterly and mid- year donor financial reports for submission to the Head of Finance and Operations.

Skills & Competencies

• Bachelor’s Degree in Business or Accounting preferred, CPA (K)


• Proven experience in a payroll position in a fast-paced environment required


• 4 to 5 years’ experience as a Payroll Specialist


• Strong knowledge of tax and wage laws


• Good understanding of the common fiscal procedures


• Excellent verbal and written communication skills


• Strong computer literacy including Microsoft Office applications


• Exceptional multitasking and organizational skills


• Able to work effectively with minimal supervision


• Trustworthy with attention to confidentiality


• Outstanding organizational ability with great attention to detail

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