Human Resources Officer, P3 at UN-Habitat

The United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. The Urban Economy Branch of UN-Habitat has the mandate to promote local capabilities of local governments to develop financial instruments to keep pace with the demands of rapid urbanization. The Urban Economy Branch has the mandate to promote plans and provide support for more efficient, socially inclusive, better integrated and connected cities that foster sustainable urban development.

Responsibilities

Within delegated authority, the Human Resources Officer will be responsible for the following duties:

General

• Provides advice and support to managers and staff on human resources related matters.


• Prepares special reports and participates and/or leads special human resources project.


• Keeps abreast of developments in various areas of human resources.

Recruitment and placement

• Identifies upcoming vacancies in coordination with client offices.


• Prepares vacancy announcements, reviews applications, and provides a short-list to those offices.


• Arranges and conducts interviews to select candidates.


• Reviews recommendation on the selection of candidate by client offices.


• Serves as ex-officio in appointment and promotion bodies, examinations boards, and prepares and presents cases to these bodies.


• Prepares job offers for successful candidates.


• Monitors and evaluates recruitment and placement related activities of client offices, and recommends changes or corrections related to procedures to these offices.


• Supervises and monitors the work of the Human Resources Assistants in carrying out all human resources administrative transactions including preparation of personnel actions, maintenance of staffing tables, and processing of contracts.


• Plans, organizes, develops, coordinates and administers the National Competitive Examinations, G to P Examinations, Language professionals’ examinations and other programmes and tests related to recruitment of professional, general service and other categories of staff.


• Coordination of Post Management functions for both core and project activities.

Administration of entitlements

• Provides advice on interpretation and application of policies, regulations and rules. Reviews and provides advice on exceptions to policies, regulation and rules.


• Administers and provides advice on salary and related benefits, travel, and social security entitlements.


• Determines and recommends benefits and entitlements for staff on the basis of contractual status.


• Reviews policies and procedures and recommends changes as required.


• Reviews and recommends level of remuneration for consultants.

Staff development and career support

• Identifies and analyzes staff development and career support needs and designs programmes to meet identified needs. Prepares monitoring reports on staff development and career support programmes.


• Designs and manages sabbatical/external assistance schemes.


• Provides advice on mobility and career development to staff, particularly young professionals and staff in the General Service and related categories.


• Designs, plans, monitors and provides induction orientation programme and briefing to new staff members.


• Provides performance management advice to staff and management. Assists supervisors and staff with understanding and using the performance appraisal system (PAS).


• Assesses training needs, identifies, designs and delivers training programmes to staff at all levels throughout the Organization.

Other duties

• Advises and counsels staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and entitlements.


• Conducts and coordinates salary surveys assessing the labor market at Headquarters and in the field and establishes salaries and related allowances of locally-recruited staff.


• Prepares classification analysis of jobs in Professional and General Service and related categories.


• Provides guidance to programme managers on the application of classification policies and procedures and by undertaking whole office review.


• Assists in preparing policy papers, position papers and briefing notes on issues related to examinations and tests.

Requirements

Competencies

• Professionalism – Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.


• Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.


• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

• Advanced university degree (Master’s degree or equivalent) in human resources management, business or public administration, social sciences, education or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

• A minimum of five years of progressively responsible experience in administration, finance, accounting, human resources management or related field is required.


• Experience in recruitment and staff selection using integrated information management systems is required.


• Experience in administration of large-scale staffing table is desirable.


• Experience in supporting an organizational-wide change management programme is desirable.

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