Government Jobs in Nairobi, Kenya – KHRC

Kenya Human Rights Commission

Vacancy: Finance Manager

Department:

 Finance and Administration
 

Reporting to: Director,

Finance & Administration
 

Supervises: Finance Assistant
 

Contractual Duration: Two

year renewable contract, which is subject to performance and funding
 

Overall Purpose: The position exists to oversee the management of

KHRC’s resources by effectively planning, systematically deploying and

monitoring the utilization of the resources through structured systems and

programs that ensure that the KHRC policies, partner conditions as well as

statutory regulations are complied with. 

Among the resources managed include

internal physical and financial resources as well as donor grants and

funds. 

The position participates in

fundraising through budgeting and negotiation and executes a grant program that

ensures proper implementation of the funds.

Key Duties & Responsibilities

Strategic Program Resources Management

• Support the development and updating of
  
  financial policies, procedures and standards, including keeping abreast of
  
  new financial and tax laws in accordance to legal requirements and the
  
  best financial practices, and ensure that all staff are well informed in
  
  their use;


• Develop program budgets and plans in liaison
  
  with the relevant Programme Managers and Director of Finance and
  
  Administration;


• Develop systems for effective deployment of
  
  financial resources within KHRC;


• Ensure that individual program funding is
  
  effectively accounted for and adequately reported;


• Ensure that staff payroll administration is
  
  verified for accuracy, properly processed and that all statutory payments
  
  such as PAYE, NSSF, NHIF and pension are made on a timely basis and ensure
  
  that the Commission is compliant with all legal requirements regarding
  
  taxation, returns, fees and other financial statutory requirements;


• Advise the Director of Finance and
  
  Administration on the opportunities of cross-deployment of program
  
  resources across projects as may be prompted by changing priorities or
  
  necessitated by specific program treasury demands; and


• Ensure timely drafting and review of progress
  
  reports from team members.

Program Accounting / Grant Management

• Monitor budget implementation in line with
  
  donor requirement;


• Prepare expenditure reports, help in analyzing
  
  the causes of variances and give recommendations on how to correct them in
  
  line with donor requirements and KHRC’s way of working;


• Prepare monthly, quarterly and annual
  
  financial reports within the set deadlines.


• Prepare for, coordinate and manage all
  
  projects audits and KHRC annual audit


• Train and induct new staff on the
  
  organization’s financial policy;


• Implement and monitor financial procedures to
  
  prevent/mitigate risks of financial loss and fraud;


• Ensure that all action plans as agreed by the
  
  auditors have been implemented in full and other weakness observed in the
  
  other Program Offices do not recur;


• Ensure timely provision of donor and other
  
  program financial reports in accordance with the donor requirements; and


• Perform audit checks for financial
  
  transactions and activities being implemented by partners, conduct
  
  follow-up for unaccounted finances, train and give feedback in areas where
  
  weakness have been observed.

Financial Resources Management and

Fund Raising 

• Manage the overall deployment and utilization
  
  of the Commission’s funds by ensuring that all program staff comply with
  
  accountability processes;


• Lead in cash flow and treasury management to
  
  ensure that funds are usually available to cater for liabilities in a
  
  timely manner, and exchange losses are minimized;


• Participate in fundraising by identifying
  
  opportunities, initiatives and partners, writing proposals and
  
  participating in negotiations on the support required;


• Manage the utilization and deployment of
  
  program resources by proper allocation, approval and manage the reporting
  
  on resources utilization; and


• Advise the Director of Finance and
  
  Administration best investment options for uncommitted resources.

Financial and Institutional

Sustainability Program 

• Participate in the conceptualization,
  
  evaluation and implementation of financial and institutional
  
  sustainability programs;


• Support the implementation of financial
  
  sustainability processes by managing research and external relationships
  
  with partners; and

• Supervise, guide, train and manage performance
  
  of the finance assistant;


• Monitor and advise on the human resource needs
  
  and capacities for the finance team.


• Approve leave, requisitions and undertake
  
  other managerial tasks requisite to the team;


• Ensure team’s harmony, periodical feedbacks
  
  and performance reviews for the team members.

Required Qualifications and Job

Competencies

• Have a Bachelor’s degree in Commerce, Finance,
  
  Business Administration or any other related field.


• Be a Certified Public Accountant (CPA-K).


• The job holder should have at least five (5)
  
  years’ experience in managing finance.


• Ability to develop high-level initiatives and
  
  manage high-level roll-out;


• Ability to engage at corporate levels with
  
  organizations, institutions, public service and the institutional
  
  government;


• Ability to conceptualize, evaluate and
  
  implement creative initiatives that support the cause of KHRC;



• Ability in managing multi-donor grants in a
  
  multiplicity of programs and thematic areas.

Personal Attributes & Skills

The job holder should possess the following skills and behavioral

competencies: 

• Strategic Planning and Organizing


• Decision Making


• Monitoring & Evaluation and Delivery of
  
  Results


• Utilizing Capacity and Resources


• Communicating and Influencing


• Adapting and Coping


• Creative Problem Solving


• Working in Teams

Job Title: Finance Assistant 
 

Department: Finance and Administration
 

Reporting to: Finance

Officer
 

Contractual Duration: Two year renewable contract, which is subject to

performance and funding
 

Overall Purpose: The role holder is responsible for overall

financial administration of KHRC in accordance with legal requirements, highest

ethical standards and internationally recognized financial reporting practices.

Key Duties & Responsibilities

• Ensure that all financial transactions and
  
  data are correctly captured in a timely manner and in  accordance
  
  with policies and procedures;


• Ensure that all financial documents are
  
  accurately supported, approved and coded, and that all cheque books,
  
  cheque lists, petty cash, LPOs are maintained and filed correctly;


• Processing of payments in a timely manner;


• Ensure all statutory payments such as PAYE,
  
  Withholding Tax, NSSF, NHIF and pension are made on a timely basis;


• Manage banking, accounts and balances
  
  effectively and efficiently, including undertaking monthly bank
  
  reconciliations;


• Undertaking monthly creditors and debtors
  
  reconciliations;


• Support management of donor funding and
  
  disbursements; and ensure acknowledgment of receipts and financial
  
  reporting is accurate, professional and timely;


• Scrutinize plans, budgets, and prepare
  
  financial reports;


• Contribute to annual/quarterly budget
  
  development and reporting for KHRC;


• Ensure that the Commission is compliant with
  
  all legal requirements regarding taxation, returns, fees and other
  
  financial statutory requirements;


• Prepare monthly expenditure in relation to
  
  budget reports and inform management on a timely basis;


• Undertake periodic checks of assets and stores
  
  are done, and prepare reports on the same for management;


• Assist in preparation of  high quality
  
  donor and periodic management reports including professional annual
  
  financial statements in a timely basis;


• Prepare for and facilitate the execution of
  
  audits to ensure successful audits; and Support the Finance Manager in
  
  undertaking all finance and budget related responsibilities.


• Any other duties as allocated to you by your
  
  supervisor.

Required Qualifications and Job

Competencies

• A Bachelor’s degree in Accounting, Business
  
  Administration, Commerce or a related field; and


• Professional qualifications in, CPA Part II


• The job holder should have at least three (3)
  
  years’ experience in accounting, preferably in an NGO setup.


• Should be proficient in the use of accounting
  
  packages preferably MS Navision and MS Office.

Personal Attributes & Skills

The job holder should possess the following skills and behavioral

competencies: 

• Planning, Organising and Delivery of Results


• Must be keen on attention to detail


• Decision Making


• Work Process Orientation


• Adapting and Coping


• Working in Teams


• Good communication skills.

If you believe you fit the profile,

submit your application and CV detailing your suitability for the post and

including daytime telephone contact and three referees, preferably your current

or previous line managers to vacancies@khrc.or.ke quoting the title of the

position you are applying for in the subject line. 

The closing date for this position is

on Friday 11th December, 2015. 

Disclaimer:

 KHRC is an equal opportunity employer committed to

ensuring diversity and gender equality within our organization and will seek to

recruit the most qualified person for the job irrespective of race, color,

marital status, ethnicity, disability, religion, gender, sexual orientation or

nationality. 

All qualified persons are encouraged

to apply. 

Canvassing will automatically lead to disqualification. 

Only successful candidates will be contacted