Administration Manager Job in Nairobi, Kenya

Vacancy

in Religious Organization
 

Location: Nairobi, Kenya 
 

Oversight

Scope: Tanzania, Uganda and South Sudan
 

Contract: Two (2) years
 

Availability: Immediate 
 

Background: Our client, a Church,

is searching for an Administration Manager to be

based in the Head Office in Nairobi, Kenya. 

The position

will oversee three (3) national level staff in three East African countries,

namely Tanzania, Uganda and South Sudan.

Job Summary: This

full-time position is responsible for overseeing the support operations

provided by the church offices, ensuring that there is effective information

flow and that church resources are employed efficiently.

Reporting to the Church President (CEO), the Administration Manager shall be

responsible for daily management of a team of professionals performing

administrative support duties which shall include financial management,

accounting, church membership statistical reporting, facilities management,

construction and maintenance of church buildings, vehicle fleet management and

operations, events scheduling, purchasing and the church’s technology systems.

Key Accountabilities & Responsibilities

a) Administrative and Financial
 

The

ideal candidates will manage the following duties under this category:
 

• Plan
  
  and coordinate administrative procedures and systems and devise ways to
  
  streamline processes.


• Organize
  
  and supervise events planning and other office activities.


• Assist
  
  the Personnel team in the development and administration of the personnel
  
  policies and procedures of the church.


• Ensure
  
  operations adhere to policies and regulations.

• Participate
  
  and assist in the development of annual budgets.


• Break
  
  down organizational budgets to the national level staff under the
  
  position.


• Work
  
  with the church Accountant to assure all tax reports are promptly paid and
  
  filed on time.


• Monitoring
  
  and Evaluation of budgetary spending including:

1.   
Monitoring inventory of office supplies and purchases;

2.   
Monitoring costs and expenses and taking corrective action;

3.   
Oversee the management of staff Pension Scheme.

The

ideal candidate will be required to execute the following duties:

• Recruit
  
  and train personnel and allocate responsibilities and office space.


• Assess
  
  staff performance and provide coaching and guidance to ensure maximum
  
  efficiency.


• Manage
  
  schedules and deadlines.

The

candidate should have the following technical competencies:

• Bachelor
  
  of Commerce – Accounting or Finance option from a recognized University


• CPA
  
  (K) is an added advantage.

• The
  
  ideal candidate must demonstrate at least 15 years experience, 5 of which
  
  should be in a Senior Administration role.


• As
  
  an added advantage the ideal candidate should have regional experience.

Key

Skills & Competencies

• Strong
  
  leadership abilities


• Strong
  
  organizational skills


• Strong
  
  communication skills both oral and written


• Strong
  
  interpersonal skills


• Analytical
  
  and problem solving skills


• Information
  
  and Communication Technology (ICT) proficiency


• Ability
  
  and willingness to travel frequently

 
Interested candidates who meet the above criteria should send their

applications by email only to recruitment@parkerrandall-ea.com with the “job

title” as the subject heading. 

This

should only include a cover letter and detailed curriculum vitae with three (3)

professional referees (as one MS Word or PDF document).

DO NOT attach copies of certificates/testimonials. 

Include your current and expected remuneration package in the cover letter.

Kindly follow these instructions to avoid disqualification of your

application. 

Note that the deadline for submission of applications is Monday, 8th August

2016. 

Only shortlisted candidates will be contacted. 

We are

an equal opportunity employer.