Office / Operations Supervisor Job in Kenya

Our client, a company that provides high quality road marking and construction services, seeks to recruit an Officer / Operations Supervisor.
 

Salary: 40K – 45K Gross

Job Scope:  Manages a variety of general office activities by performing the following duties personally or through subordinates. 

This includes maintaining office services and efficiency, supervising office staff and maintaining office records.

 

Responsibilities

• Analyzes and organizes office operations and procedures such as bookkeeping, payroll preparation, controlling correspondence, information management, designing filing systems, requisition of supplies, assigning and monitoring clerical functions


• Conduct research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality


• Ensures timely delivery of materials to/at site


• Supervise office staff, orient and train employees, evaluate staff performance, coach and discipline staff


• Design and implement office policies


• Researches and develops resources that create timely and efficient workflow


• Establishes uniform correspondence procedures and style practices


• Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records


• Plans office layout, develops office budget, and initiates cost reduction programs


• Reviews clerical records to ensure completeness, accuracy, and timeliness


• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends


• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions


• Coordinates activities of various employees within department


• Maintains contact with customers and outside vendors


• Perform other related duties as required

Qualifications
 

To perform the job successfully, an individual should demonstrate the following

• Bachelor’s degree/diploma in business administration, management or related field


• 3+ years in managing and supervising employees


• Five years experience in operations, management, office management or administration in a small/medium company setting


• Excellent organizational and time management skills


• Knowledge and/or understanding of QuickBooks an added advantage


• Capacity to prioritize tasks and work under pressure;


• Ability to liaise well with others and delegate tasks;


• Strong oral and written communication skills;


• Ability to work on your own initiative;


• Attention to detail;


• Flexibility and adaptability to changing workloads;


• Problem-solving skills and project management ability.

Compensation: Kshs. 40,000 gross

Location: Kasarani, Nairobi

Deadline: Interested parties should send their online applications on or before 3rd August 2016. Shortlisted candidates will be invited to interview on 4th August 2016

Correspondence: Applications and detailed CV to be submitted online at http://goo.gl/T8sryH

Applications not meeting minimum requirements will not be considered. 

Only shortlisted candidates will be contacted.