Driver/ Office Messenger, Nairobi, Kenya

Help a Child is currently recruiting a

Driver/ Office Messenger (Nairobi, Kenya)

Organization
Help a Child (HaC) is a Christian international NGO specialized in community development with its headquarters in the Netherlands. Since 2009 HaC has been operating in Kenya as Help a Child Africa (HACA). Founded in 1968, HaC’s mission is to improve the wellbeing of children through supportive communities. Based on our 2016-2020 global strategy, Youth & Work, Early Childhood Development and Group Empowerment are priority sectors.
For more information about HaC, please visit https://www.helpachild.org.

Main features

To provide secure and timely driving services to transport HaC staff and/or goods.

Objective of the function
Responsible to the Finance Administrator for the proper maintenance of assigned HaC vehicle; safe and timely delivery of HaC staff, material supplies & correspondence to the designated destinations within and outside Nairobi.

Place in the organization: The driver is responsible and accountable to the Finance Administrator

Result areas:

Secure & timely transportation of staff & goods

• Prepare a weekly transport plan and register transportation requests by HaC staff.


• Provide secure and timely driving services to transport staff and/or goods.


• Load and offload luggage, goods and other material supplies with due regard to safety of goods and people.


• Facilitate airport pick up and drop off for HaC staff & visitors.

Ensure well-maintained & serviced vehicle

• Schedule annual vehicle examination for service vehicles with the Transportation Department and apply for the renewal for the vehicle license.


• Determine when and what kind of maintenance the vehicle needs, keep track of general maintenance schedules, especially car tyre condition.


• Ensure sound running of the vehicles assigned and arrange minor repairs where necessary.


• Check oil and tyres properly and keep the service vehicles in clean condition, both inside and outside.


• Maintain the vehicle in a clean and neat manner.


• Maintain radio and telephone contact with the line manger during field missions.


• Maintain vehicles log sheets on a daily basis: maintain records of motor vehicle’s daily activity showing journey, mileage, consumables and signature of authorising officer.


• Adhere to the HaC safety and security policy, observe traffic and safety precautions to prevent motor vehicle accident and traffic violations.


• Annually undertake a first aid refresher training to be able to offer first aid services in case of accidents.


• Keep track of timely car insurance renewals.


• Update monthly mileage records.


• Maintain log book of each service vehicle on daily basis.

Ensure secure & timely delivery and dispatch of office correspondence

• Deliver payment transfers to the bank and/or the suppliers.


• Assist with postage and with pick up of office purchases.


• Conduct cash purchases for office expenditure.


• Ensure timely dispatch and delivery of all HaC related correspondence - both incoming and outgoing.

Other Duties

• Act as a back up receptionist as needed by answering to the phone and taking care of visitor registration, including maintaining a register of incoming visitors.


• Any other duties as may be assigned from time to time.

Knowledge & Skills

• Kenya Certificate of Secondary Education (minimum C-).


• Computer Certificate


• Motor-Vehicle Trade Test Certificate plus valid Driving Licence Class B, C, E.


• Over five (5) years relevant experience driving four wheel drive vehicles.


• Valid First Aid Training Certificate.


• Certificate of good conduct

Person Attributes

• Ability to follow detailed oral and written instructions as well as interpret and follow operating manuals and maintenance manuals.


• Must demonstrate 20/40 vision in each eye and hearing capability without the use of hearing aid.


• Knowledge of the country’s road network including motorised routes in both urban and rural areas as well as


• Ability to interpret road maps and rough hand drawn sketches.


• Demonstrated knowledge of first-aid applications.


• Ability to interpret and comply with safety codes, traffic rules, regulations, and safe operating practices.


• Ability to perform safety inspections, recognize and report mechanical problems, perform preventive maintenance check (oil, and all fluid levels, tire pressure) etc.


• Ability to operate vehicles in severe weather conditions, in mountainous areas or on rough steep terrain and loose surfaces such as sand, gravel or mud.


• Ability to report facts concerning accidents or emergencies to hospital personnel or law enforcement officials.


• Ability to load/offload goods, interpret all vouchers, bill of laden, invoices to insure proper handling and distribution of supplies and materials transported.


• Ability to meet time schedules and deadlines and complete tasks without jeopardizing safety or integrity of work.


• Ability to operate vehicles at night and at times in reduced visibility from heavy and blowing rain as well as in emergencies.


• Ability to manoeuvre vehicle in tight spaces, judging distance in congested and confined positions.


• Ability to adhere to HaC’s Core Christian values.

Core Competencies

• Integrity: Maintaining generally accepted social and ethical standards in activities related to the function.


• Customer orientation: Investigating the wishes and interests of clients and reacting accordingly. Anticipating the interests of clients. Giving high priority to service preparedness and client satisfaction.


• Cooperation: Actively contributing to joint results, even when the subject involved is not of immediate personal interest. Sharing information and knowledge with others.


• Planning and Organizing: Determines goals and priorities effectively and indicates actions, resources, and time needed to achieve particular goals.


• Judgement: Drawing right and realistic conclusions based on available information.


• Decisiveness: Making decisions by taking actions or committing himself to expressed judgments.


• Situational Awareness: Well informed about social, political, and social developments and making effective use of this knowledge for own function or organization.

How to apply:

How to Apply
Interested and qualified candidates are kindly invited to send a cover letter (1 Page) and CV (Max 2 Pages) as one PDF document no later than November 3rd 2017 to vacancies@haca.org. In your cover letter please reflect on your motivation for wanting to become part of Help a Child, being a child centred and Christian organization. On the email subject, kindly quote the application reference: “Driver/Office Messenger (REF 2017/003)”

We regret that only shortlisted candidates will be contacted.