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Tausi Assurance Limited
Executive Secretary
Job Description
- Organising board meetings including directors travel arrangements, allowances and meals.
- Procuring stationery for the MDs office;
- Organising travel arrangements for the Managing Director when travelling for official matters;
- Drafting and dispatching letters and documents relating to matters handled by the MD’s office as well as drafting and dispatching notices of meetings on behalf of the MD’s attendees;
- Receiving visitors and handling calls to the MD’s Office;
- Arranging and dispatching full Board Papers including obtaining Board Committee Papers from other departments;
- Handling conference/seminar bookings for all events for Directors;
- Assisting in preparation of support material/documents for meetings steered by the MD’s Department;
- Managing the MD’s calendar and travel arrangements;
- Facilitating meetings between the MD’s department and various departments within the company;
- Regularly reviewing all mails, including electronic mail addressed to the MD and distributing to relevant persons;
- Instituting the filing and organizing of documents /letters or any correspondence for department;
- Organizing parking arrangements for visitors and Directors for meetings to be held;
- Organizing refreshments i.e. tea/coffee for visitors and directors;
- Decorating MD’s office and Reception area with fresh flowers and keeping the environment conducive for our visitors.
- Drafting correspondence for MD’s approval
Qualifications
- A Bachelors’ degree in business Administration or Office Management
- Diploma in Secretarial and Office Administration or Management
Experience
- At least 3 years’ experience in executive administration, office management or as a Personal Assistant to a Senior Manager in a busy environment
Skills & competencies
- Strong organizing and coordination skills
- Good record keeping skills
- Strong writing Skills
- Strong analytical skills and attention to detail
- Interpersonal and communication Skills
Please send your application letter and CV to [email protected] by 3rd November, 2017.
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