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Location:MOMBASA, Other/Not Applicable, KE
Company: Bureau Veritas
HR & Administration Officer – Mombasa Branch Office
About Us: Bureau Veritas
Bureau Veritas is a world leader in laboratory testing, inspection and certification services. Created in 1828, the Group has more than 82,000 employees located in more than 1,600 offices and laboratories around the globe. Bureau Veritas helps its clients improve their performance by offering services and innovative solutions in order to ensure that their assets, products, infrastructure and processes meet standards and regulations in terms of quality, health and safety, environmental protection and social responsibility.
The HR& Administration Officer will provide oversight and guidance to the development and monitoring of processes related to recruitment and retention, compliance, compensation, benefits, training and development; as well as oversee administrative functions at the branch level.
Reporting to the Eastern Africa Human Resources and Administration Manager, the HR & Administration Officer will support the Branch Office activities in line with Bureau Veritas core Values and Absolutes.
Duties & Responsibilities
The key responsibilities of the HR & Administration Officer will include:
- HR & Administration matters at the branch level and increase staff productivity.
- Support in talent acquisition and career development of staff at branch level
- Facilitate job analysis and update job descriptions.
- Oversee the coordination and implementation of annual performance reviews at branch level.
- Work with senior management at the branch to investigate and resolve employee relations issues pragmatically and ensure that decisions are consistent and fair.
- Coordinate office activities and operations to secure efficiency and compliance to company policies and procedures in force.
- QHSSE compliance – notices; alerts; incidents; investigations & closures
- Ensure compliance to laws and regulations governing BV operations at the branch level
- Ensure compliance in regards to statutory licenses; permits, fire certificates, KPA; NEMA; OSHA
- Casuals and temporary clerks engagement and management.
- Supervise administrative staff and divide responsibilities to ensure performance
- Manage timesheets for office, ensuring timely submission, approval, accuracy, and filing.
- Supervise all travel and hotel arrangements for staff and visitors, including visas and work permits where applicable.
- Manage Utilities – electricity; generator set; phones; ICT; water; ACs
- Assets management & control
- Vehicle & staff movement – driver schedules.
- Petty cash/ branch expenditure control in liaison with Finance Department
- Submit timely reports and prepare presentations/proposals as assigned
Requirements / Candidate’s Profile:
Requirements:
- Bachelor’s degree in HR and Administration, Business or a related field. An MBA in related fields will be an added advantage.
- At least 2 years’ experience in HR and Office Administration.
- Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).
- Ability to manage staff at various levels
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