Procurement & Transport Assistant Job in Nairobi Kenya

Procurement & Transport Assistant

Job Ref: 208/2/2016

Location: Nairobi

Our client, a construction and engineering company is seeking a Procurement & Transport Assistant

Job Purpose: Tendering. Inventory Management. Fleet management.

Duties & Responsibilities

Tendering

• Produce quality Pre-Qualification Questionnaires submissions.


• Identify and follow up on all potential leads for prospective business.


• In conjunction with the management team, assist in selecting tenders to pursue based on their relative competitiveness, capabilities and workload.


• Prepare tender submissions in a timely and professional manner


• Prepare and follow up on tender clarification submissions.


• Ensure that tender site meetings are attended and relevant information fed back for inclusion in tenders.


• Keep track and up-to-date records of our prequalified sub-contractors


• Evaluate technical requirements and assigning portions of the scope to various subcontractors and suppliers.


• Source supplier and subcontractor quotations and following up where necessary.


• Evaluate conditions of tender/contract and mitigating the company’s risk exposure.


• Prepare commercial and technical write up on our offer for inclusion in tenders.


• Estimate and prepare accurate schedules of prices.


• Compile and submit reports on tendering feedback on a weekly basis to management.

Stores & Supplies

• Stock taking


• Stores requisitions


• Stock & Inventory control


• Ensure timely delivery of construction materials to site


• Ensure materials are monitored from store to sites

Transport

• Manage fuel usage


• Supervise drivers and ensure they adhere to policies and procedures


• Vehicle inspections and maintenance

Other

• Prepare reports of all the above duties and submit to manager


• Track procurement, transport and stores details in the procurement system

The Successful Candidate MUST meet the following Requirements:

• Degree/Diploma in procurement or related field


• Minimum of 3 years of experience in procurement and tender preparation


• Experience in construction or road construction industry an advantage


• Be conversant with procurement and store software


• Highly motivated with strong organizational and time management skills.


• Knowledge and understanding of tendering policies and procedures


• Commercial awareness of tendering and bidding processes


• Good attention to detail with high importance placed on accuracy.


• Strong writing and proof reading skills


• Able to prioritize and work well under pressure to meet strict deadlines


• Excellent analytical and problem solving skills.


• Ability to multi task, working on several projects at any one time


• Quality focused


• Flexible with working hours to ensure deadlines are met.


• Excellent working knowledge of Microsoft Office applications

Interested candidates who meet the above criteria should submit their online application on or before 28th February 2016 at http://goo.gl/T8sryH

Interviews will go on as we receive applications.