Office Administrator Job in Kenya

OFFICE ADMINISTRATOR – GRADE ORPP 6 – 1 Post

Duties and Responsibilities

An officer at this level will work under the guidance of a Senior Officer. Duties and responsibilities at this level will entail:

• Taking oral dictation;
• Managing e-office;
• Word and data processing;
• Operating office equipment and machines;
• Managing office protocol and attending to visitors/clients;
• Handling telephone calls and appointments;
• Ensuring security of office records, equipment and documents, including classified materials;
• Establishing and monitoring procedures for record keeping of correspondence and file movements;
• Preparing responses to simple routine correspondence;
• Processing and formatting documents for printing;
• Maintaining office diaries and travel itineraries and protocol;
• Planning and scheduling meetings;
  
  
  
• Arranging conference rooms for meetings and trainings;
• Taking minutes and writing reports;
• Making hotel reservations and flight;
• Managing of office petty cash; and
• Any other lawful duties as may be assigned from time to time.

Qualifications

For appointment to this grade, an officer must have:

• Bachelor’s degree in any of the following disciplines: Secretarial Studies or Business and Office Management from a recognized institution;

OR

Bachelor’s Degree in Social Sciences and Diploma in Secretarial Studies from a recognized institution;

OR

Bachelor’s Degree in Social Sciences and Business Education Single and Group Certificates (BES and GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:

• Shorthand III (minimum 100 w.p.m.);
• Typewriting III (50 w.p.m.)
• Certificate in Computerized Document Processing III;
• Office Management III/Office Administration and Management III
• Business English III/Communication II
• Secretarial Duties II
• Office Practice II
• Commerce II
• Proficiency in computer applications
• Met the requirements of Chapter six of the Constitution of Kenya

How to Apply

• Interested and qualified persons are requested to make their applications by completing two copies of ORPP job application form. The application form can be downloaded from the ORPP website, orpp.or.ke

ORPP Job Application Form February 2023

• Candidates should submit their applications together with a copy of ID/Passport, copies of academic certificates, testimonials and any other relevant supporting documents so as to reach the Office on or before 00 p.m. 28th February, 2023.
• Applications should be addressed to:

The Registrar of Political Parties

Lion Place, 1st & 4th Floor

Karuna Close, Waiyaki Way, Westlands

P.O Box 1131-00606

NAIROBI

• Office of the Registrar of Political Parties is an equal opportunity employer. Persons living with disabilities are encouraged to apply.
• ORPP does not charge any fees in the recruitment process.
• Only Shortlisted Candidates will be contacted. Canvassing will lead to automatic disqualification.