Position: Admin & Finance Assistant
Organisation: Japan Center for Conflict Prevention (JCCP)
Duty Station: Nairobi, Kenya
Starting: Immediate
Duration: 3 month probation with possible extension
Duties and Responsibilities:
Under the direct supervision of Admin & Finance Officer and Project/Programme Manager, the duties and responsibilities of the Admin & Finance Assistant will be as follows:
-S/he will keep monthly finance records for each project as well as JCCP Kenya self fund;
-Assists drafting financial reports for each project;
-Conducts the necessary payments without delay;
-Monitors the expenditures of each project based on each budget lines;
-Maintains office records, including receipts for each project in proper manners;
-Procures the items which are necessary for the office and/or projects based on the regulations of each project; and
-Performs other administrative duties as directed by the office.
Competencies:
-Consistently approaches work with energy and positive constructive attitude, even under pressure;
-Ability to build and maintain relationships with colleagues, partners, beneficiaries, government, donor organizations and other stakeholders;
-Ability to multi-task and prioritize work schedules;
-Sincerity and courtesy in assigned work;
-Fluency in spoken and written English with systematic drafting skills; and
-Good command of computer applications such as Microsoft Office in particular.
Education/Experiences
-Excellent oral, written, and structured presentation skills with the ability;
-College or University degree in relevant academic field such as business, accounting, finance and office administration;
-Minimum of 2 years experiences in administration; and
-Working experience, including intern experiences in NGOs could be added value.
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