Kenya: End of Project Evaluation

Background

The project ‘Empowering Young Workers in the Port and Maritime sector of Mombasa’ has its overall aim of improving young workers’ working conditions within the port and maritime sector in Mombasa, Kenya.

The project, is funded by DANIDA through FIC: Forum for International Cooperation (A Danish NGO) and is developed in partnership with three local labour organizations, namely; Kenya Dockworkers Union, Kenya Seafarers Union and Kenya Shipping Clearing and Warehouses Workers Union (KSCWWU). Employers and relevant government institutions, such as Kenya Maritime Authority (KMA) and Kenya Ports Authority (KPA) are also important stakeholders. The project was launched in January 2012 and all activities are expected to be completed by the end of 2014.

Overall objective:

· To improve young workers working conditions within the port and maritime sector of Kenya.

Immediate objectives

Young Workers in the port and maritime sectors are aware of their labour rights and are taking active roles of influencing change towards fairness, justice and greater welfare.

The capacity of Trade unions to champion the rights, concerns and challenges of young workers in the port and maritime sector is strengthened.

Indicators for immediate objective 1:

Young workers from each private company, Grain Bulk and Maersk Shipping lines, Kenya Ferry, have either registered a trade union or at least one third have joined a union of their choice by the end of 2013. (Means of Verification: copies of trade union registration certificate and agreement signed by employers or list of members from trade unions)At least 30 per cent of young workers in the port and maritime sector can demonstrate basic knowledge of their constitutional and labour rights as workers. Can demonstrate essential knowledge on safety at work, substance abuse and HIV/AIDS, consequences and preventive measures (Means of Verification: End review/survey reports).Young workers in the port are actively involved in addressing issues affecting their working conditions, incl. safety and health, HIV/Aids, drug abuse, sexual harassment, observance of constitutional and labour rights (means of verification: activity reports, end review).

Indicators for immediate objective 2

Young workers’ policy and strategy is developed and implemented in each of the existing trade unions by the end of the 2013. Issues and concerns that are specific to young workers are addressed. (means of verification: Young workers policy document)Membership of young workers in trade union activities and leadership has increased by at least 30 per cent during the second year of the project (August 2013). (Means of verification: Trade union membership database and registrations on committee members).All involved trade unions are capable of and do advocate for young workers rights at work towards employees/members, towards employers and other relevant stakeholders or decision makers. (Means of verification: Advocacy reports)The involved trade unions have improved their performance in respect of democratic and transparent management, defending members’ rights and obtaining good bargaining results. (Means of verification:, organisational assessments start and end project)

Common indicators to objective 1 and 2.

Young workers have strengthened cooperation through well-functioning network across the port and maritime sectors for greater solidarity and learning by October 2014. The cooperation is anchored in the three unions (Means of verification: network reports).Working conditions in the port have improved for at least 30 % of the young workers in the port and maritime sector; e.g. salary, employment contracts, safety and health, work hours, unjustified dismissals, abuses etc. (Means of Verification: End review/survey reports ctr. baseline)

The project organization

The project organisation is set up to ensure that the ownership and responsibility for the daily running and implementation of the project is with the local partners. The division of responsibilities and tasks are clearly defined.

The project Steering Committee

The steering committee is the superior advisory and decisive organ of the project, within the framework of the approved project description. The SC secures a direct communication between the involved parties, from target group to management/leadership level.

The steering committee includes 2 representatives from each of the unions involved in the project (Kenya Dockworkers Union, Kenya Seafarers Union and Kenya Shipping Clearing and Warehouses Workers Union). The 2 representatives from each of the organisations includes 1 representative from the national board of the union and one representative of the young workers in the union. KPA participated as employers and Kenya Maritime Authority as a key stakeholder in the sector. The local project coordinator and a representative of FIC are part of the project steering committee.

The Steering Committee meets at the end of every quarter for the first year and 3 meetings a year for the second and third year. The Steering Committee is actively involved in both planning and monitoring of the project activities. The representation of all partner organizations in the steering committee is supposed to ensure all partners participation in decision-making. The activity plan is to be revised according to the recommendation by the SC and all the reports for monitoring purposes: activity progress and financial reports are to be discussed and decided on in the project steering committee.

The Dock Workers Union is the lead partner in the project with overall responsibility of the project implementation and provides both the leadership role and the coordination of the overall project implementation.

DWU also has a special role in supporting and “mentoring” the capacity building of Seafarers and Warehouse Workers Union.

The Project Coordinator is to be answerable to the Steering Committee, but contracted by the DWU.

The project coordinator is responsible for the daily management of the project and works under the supervision of the FIC coordinator in Kenya and The GS of the Dockworkers union.

Final Evaluation

The final evaluation is planned to take place at the beginning of December 2014 and is to be conducted by an external M&E consultant in cooperation with Dockworkers Union and FIC. By the end of December 2014 the final evaluation preliminary report will be completed and handed in to the Project Steering Committee.

Objective of the final evaluation

The objective of the final evaluation is to assess the overall progress and performance of the project activities as well as the methods used, and, accordingly, to capture good experiences and need for changes.

The report will respond to the 5 DAC criteria that are defined below with related questions:

Criteria Evaluation issuesQuestions Effectiveness

“The extent to which the development intervention’s objectives were achieved, or are expected to be achieved, taking into account their relative importance”. To what degree has the project succeeded in meeting its objectives?

What intended results and unintended results have been achieved through the project? (According to the outputs and outcomes described in the project LFA) Relevance

The extent to which the objectives of a development intervention are consistent with beneficiaries’ requirement, country needs, global priorities and partners’ and donors’ policies”. Is the project relevant to the target group’s needs and requirements?

Is the strategy to employ to the problems faced by the target group the right strategy?

What is the relevance of the partners that have been selected and of the approach taken to the operationalization of the Strategy? Efficiency:

“A measure of how economically

resources/inputs (funds, expertise,

Time, etc.) are converted to results Has the funding been spent in an optimal way to obtain results? Has the project spent money on activities that benefit the target group? Sustainability:

The degree to which the processes started and results obtained can be expected to remain in place after program completion.” What measures have been taken to make the project sustainable? Do these measures seem realistic and what are the chances that the initiatives will continue? What factors are influencing the efforts to make the project sustainable? In what way is the involvement of the local authorities ensuring the sustainability? An assessment of the sustainability strategy developed by the project partners. Is it likely to be implemented after project closure? Impact: The lasting changes – positive as well as negative, planned as well as unplanned – arising from the program. What is the impact of the different interventions of the project in a longer perspective? Of the trainings, advocacy, workplace meetings and awareness on labour rights, HIV/AIDS and occupational health and safety? In what way is the project influencing the lives of the target group? How has the advocacy initiatives influenced the situation of the target group? How has the organizational capacity building strengthened each of the organizations to continue championing the rights and welfare of the workers in general and young workers in particular?

The final evaluation should further include considerations concerning:

Effectiveness of the project monitoring procedures. This includes an assessment of the structuring of the monitoring by the project staff and the methods used in the monitoring. The quality and timeliness of reporting and accounting.Effectiveness of the project team in general, including the procedures and division of responsibilities among the project team.An assessment of the partner trade unions and various working groups formed during the project period; such as TOTs. Are the organisations functioning as planned and, the cooperation with the implementing partner organisations been successful and what lessons can be learned from the process?

· What lessons can be learned from this project for the partners in their future work? Can the results be used as case studies for other organisations?

· The Immediate Impact of project activities on the participating young workers.

What has been the results of the unions working together? Has that increased their learning, strength, influence and performance?Major constraints to the project (organisational, legislative, structural, administrative, managerial, financial etc.)Lessons learned from project implementation

Methodology

The final evaluation will be conducted by qualified M&E external consultant in cooperation with FIC Programme Coordinator and the Project Coordinator based in Mombasa. The following documents and tools are going to be used: LFA, the quarterly progress reports, Mid-term review report and other relevant data, including the database, gathered during project implementation. Finally, he/she will conduct personal as well as focus group interviews with the project partners, representatives from the Steering Committee, representatives from the employers, consultants and other stakeholders such as International Transport Federation (ITF), Kenya Maritime Authority (KMA) and Kenya Ports Authority (KPA)

The project coordinator and the partner organisations will assist the evaluator when needed and ensure that the evaluator complies with the framework stipulated in these Terms of Reference. The report will be brief (no more than 40 pages) and summarize findings, conclusions and recommendations. The report should be structured in line with the DAC criteria. The initial findings will be presented at the Steering Committee meeting for validation.