Program Assistant Job Vacancy in Kenya

Job

Title: Program

Assistant
 

Role

Summary: The

program assistant provides administrative, grants and logistical to a program.

S/he

works closely with the grants unit, which has the overall responsibility for

the administration and financial management of grants within programs.

This

position reports to Associate Program Director

Key

Measures of Performance

• Implementation
  
  of our client’s policies and procedures as relates to planning and
  
  coordination of assignment
  
  taks


• Timely
  
  and accurate reports

Program

Administration Matters

• Assists
  
  the Associate Program Director and the Country Program Officers(DR Congo,
  
  Rwanda, Sierra Leone, Liberia and Senegal in securing proposals submiited
  
  in the required  format.


• Drafts
  
  the narratives portion of the grant memo, obtaining all necessary
  
  documentation related to the initial reviewof the grant by the Program
  
  Review Team.


• Assistant
  
  the Associate Program Director and the Program Officers in reviewing 
  
  funding requests and processes declinations


• Assists
  
  the grants unit in following up on overdue reports and ensures that the
  
  same are presented in reqeuired format.


• Process
  
  all program administrative actions i.e. consultancies, travel grants and
  
  other contracts


• Maintains
  
  a shared spreadsheet reflecting expenses on all program administrative
  
  actions


• Follows
  
  up on program approvals for grants extension, amendments,cancellations and
  
  rescissions and ensures that all documentation required to process these
  
  is gathered and forwarded to the grant unit



• Faciliatates
  
  the translation of documentation submitted to the program into English.


• Gathers
  
  information required by the program officers in writing  their
  
  research papers

General

Administrative Matters

• Handles
  
  telephone and all appointments


• Maintains
  
  database of contacts

Conference

/ Meeting / Workshops

• Handles
  
  all arrangement including outside logistics related to conference and
  
  workshops within the program


• Organizes
  
  all in-house meetings and record deliberations of the same


• Attend
  
  meetings /workshops on behalf of the officers and writes a report

Technical

Competencies for the position:

• Accuracy
  
  and attention to detail:


• Managing
  
  resources:


• Communication
  
  and interpersonal relations


• Intercultural 
  
  sensitivity and effectiveness


• Team
  
  work

Academic

and professional Qualification

• Bachelors
  
  degree in commerce, Business Administration or Economics


• Computer
  
  proficiency in : word, Excel, Outlook, Internet search skills,
  
  PowerPoints, and ability to learn new applications quickly.

• At
  
  least 3 years relevant experience in program administration


• Knowledge
  
  /experience in collection of data and preparation of reports


• Experience
  
  in research-related field would be an added advantage

In

case you believe your career objective match this exciting position, please

forward your application and detailed c.v stating your current position,

remuneration (attach current payslip), benefits by 5pm on 3rd   July,

2016 recruitment@sheerlogic.co.ke