NGO Jobs in Kenya - Health Poverty Action

Position: Finance Assistant
 

Reporting

to: Field

Coordinator
 

Duty

Station: Mandera, Kenya
 

Dated: 08 August, 2016
 

Health

Poverty Action (HPA) formerly known as Health Unlimited (HU) works with some of

the poorest and most marginalized communities in Africa, Asia and Latin

America, often in very difficult environments. 

We

work to enable these communities achieve improvements to their health as one of

their fundamental human rights.

Currently,

HPA Kenya is implementing a 3-year, EC-funded and UKAid funded projects

“Accelerating the reduction in maternal, new born and child mortality” and

“improving maternal, newborn and child health in pastoralist communities of

Mandera County, Kenya” respectively. 

The

objective of these project are to provide quality and culturally appropriate

Maternal Newborn and Child Health (MNCH) services and information for

pastoralists living in hard to reach areas of Mandera County in Kenya. 

The

projects are run in partnership with Emergency Pastoralist Assistance Group

Kenya (EPAG-K).
 

HPA is

seeking a Finance Assistant to join its existing team. This newly created role

will have a close working relationship with the existing Finance, Admin and

Program Department.
 

HPA is

an equal opportunity employer that values diversity at all levels. (Minorities

/ Females / Veterans / Individuals with Disabilities).
 

Job

Description: The

Finance Assistant will be working closely with Regional Finance and Admin

Officer (RFAO) with various finance functions and to ensure the smooth running

of the finance office. 

This

includes handling of expense reports, processing of Invoices and participants

per diems, processing payments, filing of documents, travel to the field if

need be and assists with other finance tasks as assigned.

• Examines
  
  financial documents such as invoices, vouchers, expense reports and other
  
  documents such as purchase orders to ensure the completeness, accuracy,
  
  reasonability and validity of financial data.


• Prepare
  
  payment vouchers for travel advances, vendors and consultant’s invoices.


• Assists
  
  with disbursement of funds from the project bank account(s) accordance.


• Follow
  
  up with the Administrative Assistant to ensure that all cheques are issued
  
  to the suppliers, consultants within 1 week upon signing.


• Ensures
  
  that accounting documents are filed on a timely basis, proper accounting
  
  records are maintained and compatible with standard accounting practice,
  
  HPA and donor guidelines.


• Assists
  
  in monitoring and reconciling supplier statements on regular basis and
  
  ensures timely settlement of bills.


• Maintain
  
  petty cash, ensure disbursement through petty cash is properly approved
  
  and petty cash funds are safely stored.


• Regularly
  
  post accounting transactions into the accounting software (QuickBooks)
  
  ensuring that expenses are charged to the correct budget lines.


• Assists
  
  in monitoring and reconciling travel expenses and project expenses to
  
  individual advances on a regular basis.


• Follow
  
  up with staff to ensure that unspent advances are deposited to specific
  
  project Bank account and deposit slip filled in the correct expense
  
  report.


• Assist
  
  in preparation of ad hoc financial reports as needed.


• Assume
  
  other duties as assigned.

• Degree
  
  in Accounting or Finance or CPA Section IV or their equivalent with a
  
  minimum of 3 years of similar work experience.


• Knowledge
  
  of donor funded regulations would be an added advantage.

Preferred

Skills / Experience

• An
  
  understanding of maintenance of ledger entries, books keeping skills and
  
  bank reconciliation.


• Computers
  
  skills including use of spreadsheets and/or accounting packages –
  
  Preferably QuickBooks.


• Knowledge
  
  of Generally Accepted Accounting Principles, GAAP.


• Knowledge
  
  of internal controls.


• Proper
  
  knowledge of Kenya tax systems



• Ability
  
  to work independently and ask for clarification where needed


• Ability
  
  to communicate and to work as part of a team


• Comfortable
  
  in a working environment in which job responsibilities evolve as team
  
  needs change

• Complete
  
  understanding of Kenyan tax and payroll system


• Understanding
  
  of filing year-end and donor reports


• Experience
  
  with QuickBooks accounting package

 
Interested candidates should submit a current CV and a statement explaining how

they meet the selection criteria for the position to

jobs@healthpovertyaction.or.ke quoting the job title “Finance Assistant –

Mandera”. 

Position: Technical Officer – RMNCH

Clinical Interventions
 

Reporting

to: Field

Coordinator
 

Duty

Station:Mandera County, Kenya

Health Poverty Action (HPA) formerly known as Health Unlimited (HU) works with

some of the poorest and most marginalized communities in Africa, Asia and Latin

America, often in very difficult environments. 

We

work to enable these communities achieve improvements to their health as one of

their fundamental human rights.

Currently,

HPA is implementing a 3-year, EC-funded and UKAid projects “Accelerating the

reduction in maternal, new born and child mortality” and “Improving maternal,

newborn and child health in pastoralist communities of Mandera County, Kenya”

respectively. 

The

objective of the project is to provide quality and culturally appropriate

Maternal Newborn and Child Health (MNCH) services and information for

pastoralists living in hard-to-reach areas of Mandera County in Kenya. 

The

project is run in partnership with Save the Children International and

Emergency Pastoralist Assistance Group Kenya (EPAG-K).
 

HPA is

seeking to invite applications from suitably qualified, dynamic, experienced

and results driven candidates with proven track record to fill the position of

Technical Officer-RMNCH;

HPA is an equal opportunity employer that values diversity at all levels.

(Minorities / Females / Veterans / persons living with HIV, Individuals with

Disabilities).
 

Job

Summary: To

assist the organization and partners (EPAG-K, and the Ministry of Health) in

the strategic planning, development and implementation of programmes designed

for improving RMNCH in the context of SDGs 3 and 5.

• Undertake
  
  and monitor field level implementation of all planned project activities
  
  and ensure implementation is technically in accordance to descriptions in
  
  the project proposal and compliant with donor contracts and according to
  
  HPA systems and guidelines;


• Compile
  
  the field level quarterly and annual reports from and provide sufficient
  
  explanation to feedbacks from country office as appropriate;


• Assist
  
  with the field level administration of evaluations (e.g. facilitating
  
  surveys with consultants and data enumerators, arranging logistics,
  
  coordinating with local authorities and reviewing report drafts etc.)


• Provide
  
  update and information concerning the project, changes in the context and
  
  issues encountered both internally and externally in the field office;


• Conduct
  
  and provide technical mentorship through support visit to RMNCH project
  
  supported sites and provide onsite coaching as necessary.


• Provide
  
  technical assistance to community based stakeholders.


• Assist
  
  in the implementation, coordination, monitoring, evaluation and
  
  documentation of collaborative activities with the Ministry of Health
  
  (MoH) on RMNCH services and related areas of work;


• Build
  
  and maintain excellent relationships and reporting with county and
  
  sub-county health and other government offices, health facilities and
  
  community volunteers.


• Provide
  
  technical support to the MOH in updating and adapting relevant guidelines,
  
  materials and tools;


• Provide
  
  technical assistance to the MOH and relevant local counterparts in
  
  performing training needs assessments, organizing and implementing
  
  training activities.


• Work
  
  with CHMT and health facility staff on preparations for and implementation
  
  of activities related to RMNCH


• Manage
  
  specific activities, in a timely manner and to the highest standard, and
  
  work with colleagues to prepare activity plans and budgets.


• Contribute
  
  to the maintenance of excellent work partners (SCI and EPAG) relationships
  
  with communities, health workers and local authorities;


• Ensure
  
  clear and timely reporting to, and communication with the field
  
  coordinator.

Essential

Qualifications
 

This

position requires the following qualifications:

• A
  
  degree in public health, nursing or related discipline


• Good
  
  clinical knowledge of community health and RMNCH projects.


• Minimum
  
  of 3 years RMNCH field experience.


• Good
  
  IT skills particularly application of MS Office


• Ability
  
  to provide technical advice on RMNCH, and inputs into the EU project.


• Experience
  
  in capacity building of local staff working on RMNCH project


• Good
  
  networking and communications skills- including with other stakeholders
  
  and government.


• Excellent
  
  spoken and written English


• Knowledge
  
  of local language, culture and tradition.

 
Interested candidates should submit a current CV and a statement explaining how

they meet the selection criteria for the position to

jobs@healthpovertyaction.or.ke quoting the job title “Technical Officer, Mandera”

on the subject line. 

Specific

enquiries about this role and the application process can be sent to the same

e- mail address.

Applications will be accepted and reviewed on a rolling basis with a final

closing date of 15th August, 2016 and only shortlisted applicants will be

contacted.