Executive Secretary and Administrator Jobs in Kenya

Our client is one of the largest Private schools in Nairobi and is advertising for the following posts:-

1. Executive Secretary

Reporting to the principal

To provide effective confidential administrative duties, public relations, secretarial and support services.

Duties and Responsibilities

Co-ordinate activities in the Principals office by providing secretarial support servicesMaintain efficient and effective communication channels between the principal, management and Board of DirectorsDraft routine correspondence and reports, proof read a wide variety of general letters and memosReceive and stamp and sort all incoming mails and file them in their respective files.Ensure that meetings in the Principals; office are well co-ordinatedReceive incoming calls, visitors, correspondence and reports
Maintain the Principal's calendar and schedule of appointments
Organize filing and retrieval of files and documents in order to ensure that they are secure and accessible.He/she must be a holder of Bachelors degree in Social sciences or equivalent from a recognized university. (Business and secretarial studies)Must be computer literateMust have served in a co-operate organization in the same capacity for not less than 5 years.Must have very good interpersonal and communication skillsMust be a team player and a good time manager.Must be 30 years of age and abovePost Graduate Diploma in Public Relations will be an added advantage.2. Administrator

Reporting to the Finance & Administration Manager

Duties and Responsibilities

Providing Administrative support services to other departmentsOversee and manage office facilities and equipmentManaging cleaning of the physical facilitiesOverseeing school and outsource transport servicesSupervise Artisans, Estate Attendants and DriversIn charge of the outsourced security guardsServed satisfactorily in administration/management position in the same capacity for not less than 5 years.Must have a degree or Higher Diploma in Business AdministrationDemonstrated professional competence and administrative skills and services.Good in computer application skillsShould have good command in English and KiswahiliStrong interpersonal leadership and communications skills.Applicants with Diploma in Human Resources will be an added advantage.Age 35 years and above.Honesty and high integrityAbility to work with minimum supervisionOur client offers an excellent work environment in which those who achieve results excel and realize their full potential.

Send your application letter and CV to P.o Box 45373-00100, Nairobi not later than 25th June 2011, and state how your experience matches the specifications listed.

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