NRC Area Program Support Manager, HR Officer and Administration Officer Jobs in Dadaab

Norwegian Refugee Council (NRC) Somalia/Kenya is a two Country Program with four field offices in Dadaab (Kenya), Hargeisa (Somaliland), Bossaso (Puntland) and Mogadishu (South Central).

NRC has been present in Somaliland since early 2004 and expanded to Puntland in 2006, Mogadishu and Dadaab in 2007.

In a short time NRC established Education, Shelter/Sanitation, Distribution and Camp Management projects for IDPs, refugees and local population in Somalia and Kenya. NRC also has a coordination office in Nairobi, Kenya that was established in 2006.

Position Vacant: Area Program Support Manager - Dadaab
Reporting to: Area Manager - Dadaab
Duty Station: Dadaab
Duration of Contract: ASAP to 31st December 2011 (with possible extension)

Main Responsibilities include:

Ensure overall adherence to NRC policies, procedures, guidelines and systems for Logistics, Administration, ICT and HROversee the implementation, customization and maintenance of NRC Logistics, Administration, ICT and HR policies, procedures, guidelines and systems with proper tracking, documentation and communication of all changesOversee the accurate and timely flow of information within and among departments with regard to issues of procurement/logistics, HR, ICT and administrationOversee recruitment of National Staff including vacancy identification, advertisement, selection, contracting, induction and confirmationOversee implementation of the NRC performance management systemOversee the maintenance of appropriate filing, retrieval and archiving systems in the Area Office and the specific sections of the Program Support departmentBe the focal point under the guidance of the Area Manager, for the Office’s correspondence with Government and other agencies as requiredPrepare, manage and account for the departmental cost budgetPrepare periodic program support department reports for management decision makingAssign, supervise and appraise the work of Program Support staffKeep Area Manager informed and in-charge but not burdened on Program Support functions.Required skills and qualifications:
Minimum of Bachelor’s degree in Business Administration or any Support related training.At least 7 years of relevant experience.Good oral and written communication skills in EnglishPersonally efficient and organized with excellent multitasking skillsGood attention to detail with wide general knowledgeExcellent interpersonal and people management skillsAble to work unusual hours under pressure and meet deadlinesStrong sense of the essential order of action prioritiesExcellent computer skills in Microsoft Excel, Word, PowerPoint and network communications.Position Vacant: Human Resources Officer - Dadaab
Reporting to: Area Program Support Manager - Dadaab
Duty Station: Dadaab
Duration of Contract: ASAP to 31st December 2011 (with possible extension)

Main Responsibilities include:
Organize and participate in staff recruitment throughout the process of vacancy identification, advertisement, candidate selection, contracting, orientation and confirmation in liaison with line managers.Be responsible for the orientation of new staff, and the sourcing of all staff training programs.Ensure the NRC HR policies and procedures are adhered toAdvice staff on HR policies, processes and proceduresEnsure timely processing of the monthly payrollIn consultation with the APSM, provide technical input and be the focal point in addressing Employee Relations issues including staff grievances, disciplinary measures, etcPlan and advise on the staff performance management and appraisal calendar and contentPrepare periodic HR reports and planning projections for submission to Nairobi officeReview and approve Incentive Workers contract contentsSupervise, appraise and offer guidance to the Human Resources Assistant.Ensure maintenance of an effective, efficient and up to date staff records and filing system including contracts, leave, medical, awards, discipline, archiving, etcRequired skills and qualifications:
Bachelors degree or a Higher Diploma in Human Resources Management or AdministrationUnderstanding of the relevant laws and statutory requirements.Minimum of 4 years of relevant work experience.Good oral and written communication skills in EnglishWide knowledge of the NGO operations and the dynamics of the humanitarian sectorGood employer-employee contract negotiation skillsExcellent interpersonal and people management skillsBasic employee counseling skillsHighly confidentialGood computer application skills in Microsoft Excel, Word, PowerPoint.Position Vacant: Administration Officer - Dadaab
Reporting to: Area Program Support Manager - Dadaab
Duty Station: Dadaab
Duration of Contract: ASAP to 31st December 2011 (with possible extension)

Main Responsibilities include:

Implement, improve and maintain an effective set up of office administrative systems and procedures whilst ensuring that controls are monitored and reinforcedEnsure adherence to NRC Administration department’s processes, procedures and guidelinesImplement, improve and maintain an appropriate filing, retrieval and archiving system for the Office administration sectionEnsure prompt payment of utility bills for Office and staff houses including water, telephone, electricity and securityOversee the administration of mail and other courier servicesContribute in the preparation of the Office running cost budgetCoordinate flight bookings and communicate information for staff proceeding for official duty to Nairobi and elsewhereEnsure general orderliness, proper maintenance and cleanliness of the office equipment and facilitiesAssign, supervise and appraise the work of Administration Support staff.Required skills and qualifications:
Minimum of Advanced Diploma in Business Administration or any related trainingAt least five years of relevant experienceGood oral and written communication skills in EnglishPersonally efficient and organized with good multitasking skillsGood office organization and problem solving skillsGood general knowledgeStrict respect for rules and proper procedure with initiative, patience and tactAble to work with minimum supervisionAble to work under pressure and meet deadlinesGood computer skills in Microsoft Excel, Word, PowerPoint and network communicationsGood interpersonal and people management skills.Deadline for Applications: 11th March 2011

Applications should be submitted to:

Norwegian Refugee Council,
P O Box 21211-00100 Nairobi, Kenya
Email Address: recruitment_nb@som.nrc.no

Or Norwegian Refugee Council, Dadaab Field Office
P.O Box 05, Dadaab

Please indicate the title of the position as the subject for email applications

Only the short listed candidates will be contacted.

The Norwegian Refugee Council is an equal opportunity employer, with no discrimination in terms of sex, age, religion, ethnic origin or political affiliation.

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