Administrative Secretary Job Vacancy - Kenya Episcopal Conference- Catholic Secretariat

The Kenya Episcopal Conference - Catholic Secretariat wishes to announce the following vacancy:

Administrative Secretary

Responsibilities

Type and handle official documents (mails, reports, correspondence, memos, etc)File and photocopy documents for the commissionHandle office petty cash for the commissionOrganize for meetings and take minutes at meetings of commissionsFollow up on actionable items specified in the minutesMaintain the schedule of engagements and itineraries of the National Executive Secretaries/HODS and other officers and the calendar of events of the Commission or departmentSupport in arrangement for workshops and provide secretarial support at the workshopsMaintain an up-to-date mailing list of existing and potential contactsKeep the office organized and ensure maximum care and security of office equipment and facilitiesTreat all confidential information and documents with utmost sense of responsibilityReceive phone calls and take messages for the respective ownersReceive visitors who come to the respective commissionsProvide information required to callers or visitors of the commissions/departmentGuide the visitors/ to the officer(s) to be seenTake and relay messages immediately to the owner(s)Coordinate with all commissions/departments staff to ensure information flowEnsure knowledge of staff movements in and out of the officeTidy and maintain the reception area General administrative and clerical supportDiploma in relevant field Must demonstrate high level of initiative , honesty, dynamic strategic thinking Must have good interpersonal skills A person of attested integrity University Degree will be an added advantageAble to work with minimal supervision Extent of carrying out duties and responsibility in 1 above.Must be a committed Catholic, with good recommendation from own parish priest An equal opportunity shall be given to both genders and our recruitment procedures shall be followed.

Applications should be addressed to:-

Secretary General
Kenya Episcopal Conference-Catholic Secretariat
P.O Box 13475-00800
Nairobi.

Applications must reach us on or before 4th March 2011

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