Administration / HR Officer Job in Kenya

Maryland

Global Initiatives Corporation (MGIC) is an affiliate of University of

Maryland, Baltimore (UMB). 

UMB

has a Global Health Program which is delivered through the Maryland Global

Initiatives Corporation (MGIC) and housed by various institutes among them the

Institute of Human Virology (IHV). 

Since

2004, IHV has partnered with the governments of Kenya, Guyana, Haiti, Nigeria,

Rwanda, Tanzania, Uganda and Zambia to address each country’s growing HIV and

AIDS epidemics.  

The

Institute has led efforts to build National Health Systems in each country via

strategic international, national, and local collaborations through the design

and implementation of unique education, training, and treatment programs

addressing each country’s complex HIV/AIDS epidemics. 

In

Kenya, UMB through the Institute of Human Virology started operations in 2004

under the AIDS Relief Project consortium funded by Presidential Emergency Plan

for AIDS Relief (PEPFAR) through HRSA/CDC. This was the beginning of UMB’s work

in Kenya which has seen implementation of 11 grants to-date.

MGIC seeks candidates for multiple positions for an anticipated $22,000, 000

health service delivery program that will support implementation and expansion

of comprehensive HIV prevention, Care & Treatment programs; establish

systems for quality assurance and improvement; and support strengthening of

county and sub county systems for sustainable HIV service delivery.
 

“These

positions are subject to project award and funding”
 

“All

these positions will be based in the western region”
 

Administration

/ HR Officer
 

The

position of HR and Administration is responsible for providing quality and efficient

HR and Admin support to MGIC team based in Nairobi: 
 

Duties

& Responsibilities

• Supervision
  
  of office services – telephone, cleaning, messengers and registry


• Allocation
  
  of office space, furniture and equipment and keep records thereof.


• Managing
  
  stationery stock levels, raising purchase requisition for office supplies.


• Reporting
  
  and following up on office/furniture repairs.


• Ensure
  
  proper asset management; maintain proper and updated asset register with
  
  clear asset identification tags.


• Oversee
  
  the daily running and maintenance of office space.


• Manage
  
  booking of conference and meeting rooms and ensure the rooms are ready
  
  before scheduled use.


• Receive
  
  and forward all utility bills to finance for payment.


• Carry
  
  out HR administrative tasks such as timesheet and leave management.


• Assist
  
  in the recruitment process.


• Facilitate
  
  new hire induction programme. 


• Process,
  
  verify, and maintain documentation relating to personnel activities.

• University
  
  degree in Human Resource Management or Business Administration or related
  
  field experience in similar position.


• Over
  
  2 years’ work experience in a similar position.


• A
  
  good understanding of HR operations.


• Proficient
  
  in Microsoft Office packages, report writing and presentation skills.


• Excellent
  
  interpersonal and communication skills


• Computer
  
  literacy


• Ability
  
  to work under pressure

If

you meet the above mentioned qualifications, you are requested to send your

cover letter and CV to hr@mgickenya.org by January 17, 2016. 

Candidates

are requested to indicate the title of the position being applied on the

subject line of the email. 

Only

shortlisted candidate will be contacted.

Maryland Global Initiatives Corporation is an equal opportunity employer.