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Humanitarian Leadership AcademyPartnerships & External Relations
Manager
Academy Centre Office | Nairobi,
Kenya
Position Code:
PART-EXTR-02-15
Background: The Humanitarian Leadership Academy is a new global
start-up networked organisation whose mission is to empower people around the
world to prepare for and respond to crises in their own countries.
The Academy will work with organisations from across the not-for-profit,
public, technology industry, private sector and universities to help local
communities across the world to become more resilient in the face of disaster
by promoting and developing existing and new humanitarian preparedness and
response focused learning and development opportunities.
The role: The post holder will provide leadership for the
partnerships & external relations functions at the Kenya Academy
Centre.
S/he will ensure the Academy’s
cooperation with other institutions and professionals, as well as visibility of
the Academy’s activities, through establishment and continuation of
collaborative relations.
The Partnerships & External
Relations Manager will specifically provide strategic guidance to the Academy
in the development, delivery and management of public relations, engagement
activities plus communications, including but not limited to the Academy
Centre.
S/he will manage external
communications and implement engagement strategies to achieve the Academy’s
goals and through this to influence decision making in the humanitarian
sector.
Within Eastern Africa the
Partnerships & External Relations Manager will also be responsible for
developing regional partnerships, brokering collaborative relationships for the
Academy Centre and initiating cross-country initiatives and activities.
The position will work to expand and
diversify the Centre’s funding base, leading financial and in kind donor
relationships on a local and regional strategic level to provide sufficient
resources to allow the Centre to meet its current targets.
Scale and scope of the role
Two (2) year fixed term contract
Reports to Kenya Academy Centre
Director
Budget monitoring responsibilities
Line management of a team of up to three officers Budget responsibility to be
confirmed
Responsibilities include:
1.
Leading on the development and
implementation of the Academy Centre’s Partnerships & External Relations
Strategy, consulting appropriate stakeholders and regularly reviewing this to
ensure it meets the Centre’s requirements. Leading on the Centre’s marketing
and communications strategy and activities to increase the engagement of local,
national, regional and global users, and promoting the Academy Centre as a
go-to platform for knowledge and learning on effective and efficient
humanitarian response in the region.
2.
Scoping out and offering innovative
ideas for reaching out to key stakeholders and delivering effective messages
that enhance discussion, debate and decision making on the effectiveness of the
humanitarian response.
3.
Developing and implementing
strategies for engagement and resource mobilization, including the mapping of
existing and new donors with relevance to the humanitarian sector and their
potential interest in funding and/or supporting implementation of the Academy
Centre’s strategy.
4.
Working with the Global Partnerships
Team and other Academy programmes with a view to sharing key learning and
creating linkages that facilitate the achievement of local and global goals.
5.
Spearheading the establishment of
networks and linkages with like-minded learning, knowledge-management and
capacity-sharing institutions, as well as accounting and managing relationships
with key partners with a view to effectively delivering for and with other
stakeholders.
6.
Initiating, developing and
maintaining local and regional level relationships, in close coordination with
the Global Academy Office, and specifically focusing on key donors, corporates
and foundations.
7.
Leading on developing and nurturing
relations with the media as necessary, managing the Academy Centre’s social
media platforms, and other key communications opportunities.
- Solid, strategic business development
experience in a charitable and/or social enterprise on a comparable scale. - Demonstrable success and expertise in building
and managing complex relationships, often through others, with a variety
of donors from institutional to corporate and local to global. - A proven track record of setting, delivering
and tracking strategic direction that supports financial decision-making
at executive level. - Market leading approach to progressive and
innovative revenue generating initiatives and funding strategies - Significant experience of influencing and
lobbying at a senior level - Familiarity with the development and
humanitarian funding environment with in-depth knowledge of the interests,
compliance and requirements of many of the major donors - Experience of team management, motivating and
developing others in a leadership position - Fluency in the English language
- Experience of subsidiary and international
franchise business set up, also guiding scoping studies into new markets. - Knowledge and ability to employ new
technologies to improve knowledge and performance measurement. - Experience of running market campaigns in
different cultural contexts across different countries. - Humanitarian operations, development work
and/or commercial sector expertise.
- Proven leadership skills; empowering and
motivating. - Entrepreneurial approach with confidence and
intellect to challenge conventional thinking and ways of working. - Substantial levels of personal resilience to
operate and lead a team in highly complex and unstructured work
environment. - Outstanding decision maker who operates with
integrity. - Established communicator, impulsive networker
and constantly collaborative in approach. - Passion and energy to work in pursuit of
transforming humanitarian response globally and making a reality of true
collaboration. - Ability to manage ongoing engagement with
contacts methodically and link to strategic priorities - Experience of presenting to senior stakeholders
at short notice and with confidence - Adept at spotting opportunities and working
with colleagues to follow up - Experience of working within government or in
a political office in the role of an advisor - Excellent written and spoken English is
essential with strong attention to detail, the ability to communicate
succinctly, accurately and rigorously, using evidence persuasively - Management experience in the area of external
relations and resource mobilization - A good understanding of the African
development sector and the policy environment and how change occurs within
this environment through effective communications and engagement.
We look for people who not only have
the required skills and experience but who also fit our culture, based on our
organizational values.
Child Safeguarding:
Level 1 – this post may have limited access to
children or to sensitive data on children, however, this access will be
infrequent. A Disclosure and Barring Service (DBS) standard check or
equivalent overseas police check will be obtained for employees at this level.
Kenya Academy Centre Office – Office (Projects) Coordinator
Nairobi Academy Office | KIM
Position Code: PRO-OFF-03-15
The role: Reporting
to the Academy Centre Director, the Academy Centre Coordinator will be
responsible for overseeing all aspects of administrative, financial, project
monitoring and HR activities of the Kenya Academy Centre, based in Nairobi,
Kenya.
The post holder will work in
collaboration with the Centre Director and senior team as well as the Global
Office Coordinator and HR department based at Head Office in the UK.
He/she will provide planning support
and be a practical liaison person between the Centre Director and other staff
members.
The ideal candidate for the role will be someone with high integrity, a team
player, who has the ability to motivate team members. The applicant must
have a disciplined and flexible approach towards their work.
They will be required to handle
administrative tasks and to work with and without supervision and will be an
essential part of the team, acting as a link between the Director, internal
personnel and external clients and stakeholders.
Scale and scope of the role
Two year fixed term contract
Reports to Kenya Academy Centre
Director
Office management and coordination
Budget monitoring responsibilities
Interim line management of
Administrative Assistant/s
Overall responsibility for M&E
Responsibilities include:
Academy centre systems to support
delivery
- Coordinate the design, establishment and
implementation of the Academy Centre’s Management System, including its
four fundamental pillars of Business Planning and Delivery, Visual
Controls, Tiered Accountability and Decision-Making, and Standard and
Disciplined Ways of Working, and provide day to day coordination of the
related systems, processes and tools required, including ensuring the
smooth operation of the Academy’s management reporting system and
maintaining global dashboards. - Lead on global knowledge management activities,
including promoting inter-office information exchange, and creating and
maintaining a repository of all key Academy documents, including
governance papers and contracts.
- Ensure that the GAO’s office space and IT
systems are fit-for-purpose and administer the GAO Office Manual. - Act as nominated budget manager for the GAO
Premises-related costs budget and oversee the processing of GAO
expenditure, ensuring all invoices and expenses are processed for the
team. - Ensure the GAO has a robust process for travel
authorisation, booking, tracking staff movements, welcoming and
accommodating overseas visitors, and retaining up to date and accurate
information relating to team travel. - Support GAO colleagues on recruitment and
on-boarding of Global Academy Office employees, secondees and other human
resources, and coordinate the management of employee-related data as the
Academy’s nominated Super User in respect of the Save the Children HR
Information System.
- Lead on servicing the Board of Trustees and
Finance, Audit and Risk Committee and any other Board meetings), including
organising meetings and minute taking where required. - Administer the organisational risk register to
ensure business risk management activities, including assessment and
mitigation, are captured and included in work plans and clearly
communicated. - Assist the Company Secretary to ensure that
the Trustee and Advisory Group records are accurate and up-to-date,
statutory filings are made and UK compliance obligations are met.
- Act as a project manager for short-term
Academy projects allocated by the Senior Leadership Team, with a
particular focus on effectiveness or efficiency-related projects.
The post holder will be expected to
undertake other duties as may reasonably be required to meet the changing needs
of the business.
Administrative
- Maintaining the calendar plan for scheduling
meetings. - Acting as a liaison between the external or
internal executives, managers and consultants in coordinating meetings. - Assisting clients, partners and executives in
presentations and summarizing reports and documents. - Managing and prioritizing multiple tasks.
- Oversee all logistical requirements to support
programs of the Africa office including coordination of travel arrangements. - Acting as a representative of the Regional
Director in meetings, seminars and conferences as may from time to time be
delegated. - Delegating the responsibilities of the
Regional Director as per the instructions given - Making calls on behalf of the Regional
Director - Keeping track of the daily schedule of the
Regional Director and planning their meetings accordingly - Handling visitors and giving them appropriate
information before and after meetings - Keeping track on all key documents and
spreadsheets for Project Management that the office work with - Oversee office compliance with legal and
administrative requirements including regular liaison with auditors and
legal advisors. - Set up and review office systems and
procedures - Oversee Africa office’s adherence to DI
administrative and financial policies. - Oversee the purchase and maintenance of office
equipments - Perform other duties as necessary and
required.
People Management/Communications
- Regular liaison with the UK Office, providing
updates on progress and activities. - Provide support to staff to enable delivery on
the work plan. - Conduct 1:1 meetings, supervise and support
temporary office staff. - Provide support on recruitment for the Africa
hub. - Develop and manage contact database for the
Africa hub.
- Handling official finances, including
expenditures, for the Director. - Manage programme budgets for Africa hub.
- Hold regular meetings with the programme
leader/co-ordinators to review performance against budget and cash-flow. - Attending monthly finance meetings with the
Regional Director to update on programme performance against budget. - Handle monthly payroll, supplier invoices,
sales invoices and compensation and benefits activities where necessary. - Prepare expense reports, record and reconcile
all payments and receipts. - Prepare requests for funds/claims for
submission to the UK office
- Experience of working in an office environment
undertaking complex and varied administrative duties. - Experience of budget management and processing
of expenditure from a variety of sources. - Outstanding organisation skills, with a proven
ability to manage multiple priorities and deadlines. - Experience of recruiting and on boarding
staff. - Experience of organising or helping to
organise events and/or travel arrangements. - Proven ability to manage small scale projects.
- Excellent written and oral communication
skills, including presentation skills. - Computer literate and confident using
Microsoft Word, Excel and PowerPoint. - Understanding of commitment to humanitarian
work, including capacity building and prepardness - Competence in a second language.
- A confident communicator, able to interact
successfully with people at all levels. - Ability to maintain high attention to detail
in pressurised environments. - Flexible approach to working and ability to
respond at short notice. - Ability to work on own initiative with a ‘can
do’ attitude. - Forward thinking; excellent planning and time
management skills. - Naturally collaborative.
- Integrity and digression; able to maintain
high levels of confidentiality.
We look for people who not only have the required
skills and experience but who also fit our culture, based on our organisational
values.
Child Safeguarding:
Level 1 – this post may have limited access to
children or to sensitive data on children, however, this access will be
infrequent. A Disclosure and Barring Service (DBS) standard check or
equivalent overseas police check will be obtained for employees at this levelAcademy Centre Learning and Knowledge
Manager
Kenya Academy Centre | Nairobi Kenya
Position Code: HUM-ACAD-01-15
Background:
The Humanitarian Leadership Academy is a new global
start-up networked organisation whose mission is to empower people around the
world to prepare for and respond to crises in their own countries.
The Academy will work with organisations from across the not-for-profit,
public, technology industry, private sector and universities to help local
communities across the world to become more resilient in the face of disaster
by promoting and developing existing and new humanitarian preparedness and
response focused learning and development opportunities.
The role: Working
in close collaboration with the Global Academy Office and nine other Academy
Centres, the Kenya Academy Centre will seek to enhance capacity to learn, adapt
and continuously improve the quality of actions in the humanitarian
sector.
Towards this the centre will seek to
learn from its experience and the experiences of collaborating partners in the
sector ensuring that good practices are drawn from what is being collectively
achieved.
Accordingly, the Academy Centre’s
Learning and Knowledge Management function will seek to enable the academy’s
team to collectively and systematically create, share and apply knowledge, to
better achieve the centre’s (and global team’s) objectives through the
acquisition, management, and utilization of information and knowledge that are
aimed at making improvements to the Humanitarian Response.
Scale and scope of the role
Two year fixed term contract
Reports to the Kenya Academy Centre
Director
Budget responsibility (to be
determined)
Up to 20% regional and international
travel
Responsibilities include:
1.
Leading, developing, planning and
supporting the implementation of the Academy Centre’s Learning and Knowledge
Strategy (working closely with the Centre’s Director to agree priorities).
2.
Planning and developing annual,
biennial and three-year plans for outcome areas that are relevant for the
function and providing leadership in the implementation and monitoring of
capacity sharing activities in a manner that is innovative, professional, and
sensitive to local needs, culture and politics and in accordance with the
academy’s policies and procedures.
3.
Contributing to the team in the
further development of the Performance Measurement Framework, including
monitoring and evaluation systems, indicators, baseline and other data
collection methods
4.
Promoting knowledge sharing through
the Academy Centre’s operational processes and strengthening links between
knowledge sharing and information systems (including facilitating information
exchange across systems by working in collaboration with other stakeholders).
5.
Providing support for the
establishment, nurturing and promotion of communities of practice to facilitate
sharing of ideas and work among internal teams and external partners.
6.
Managing the relationship with third
party providers of knowledge, website facilities, and extranet, and providing
leadership for knowledge management and information to Academy Centre staff,
ensuring provision of a strategic view on the further development of knowledge
management systems and practices in order to support the work and development
of the centre into the future (this will include ensuring that all systems
supporting Knowledge Management and Learning are developed and managed in an
integrated fashion and that they guarantee a high and continuing level of
efficiency).
7.
Taking the lead in encouraging centre
staff and partners to share knowledge, ensuring they are aware of the knowledge
management resources available to support their work, are appropriately trained
and are using the systems efficiently and productively. ·
8.
Collaborating with the Global Academy
Office (GAO)’s learning team on learning platforms, tools, templates and
resources
9.
Capturing best practices and outcomes
from learning initiatives, with the GAO and other Academy centres
10.
Scoping, Commissioning and Managing
the development of online learning methodologies, working with the Digital
Planning Manager, to innovate and create engaging learning programmes that meet
local and global demands.
11.
Leading on project planning of
learning design activities at the centre, to ensure resources are allocated in
advance and work is in line with the centre’s outputs, with milestones created
and progress tracked.
12.
Sourcing and engaging key resources
required for curricula development including Subject Matter Experts,
Volunteers, Partners, Vendors, and Content Advisory Group members. Ensure
involvement of experts in acceptance and adoption of courses and other learning
solutions.
The post holder will be expected to
undertake other duties as may reasonably be required to meet the changing needs
of the business
Requirements
Minimum:
- BA/BS or above, or significant equivalent
leadership experience, in a relevant subject. - Extensive and varied experience in a senior
management role in a learning and development function, preferably from a
variety of sectors. - Proven results in establishing new learning
initiatives and programs including governance, policies, processes, and
procedures to a variety of audiences. - Project management of large scale learning
initiatives. Expert in Instructional Design and Curriculum Development
using newer methods and tools including e-learning, virtual classroom,
knowledge sharing, social learning tools, and mobile learning - Solid working knowledge and experience of
dealing with operations, vendor management, and contracting - Demonstrable experience of developing and
delivering learning solutions on a global scale, with an advanced
operational understanding of contextualizing activities.
- Experience working with learning management
systems and content authoring tools - Proven experience of working as part of a
multi-disciplinary team and an ability to understand and negotiate complex
organisational structures. - Good understanding of the international
humanitarian system and relevant networks. - Competence in a second language.
- An instinctive analytical and strategic
thinker. - Skilled in consulting with a wide variety of
stakeholders to help them collaborate and move forward. - High levels of personal resilience to thrive
and create direction in ambiguous and unstructured environments. - An excellent problem solver who sees
opportunities in issues. - Superior verbal and written communication and
presentation skills. - Comfortable working with remote teams.
- An advanced communicator; can adapt style and
content to achieve results in a variety on contexts. - Passion and energy to work in pursuit of
transforming humanitarian response globally and making a reality of true
collaboration.
We look for people who not only have
the required skills and experience but who also fit our culture, based on our
organisational values.
Child Safeguarding:
Level 1 – this post may have limited access to
children or to sensitive data on children, however, this access will be
infrequent. A Disclosure and Barring Service (DBS) standard check or
equivalent overseas police check will be obtained for employees at this level
How to Apply
To apply for these positions visit the SCI Kenya Website:https://kenya.savethechildren.net/jobs.
The system allows CVs & Cover
letter as One(1) document.
The Deadline is on 4th February 2016
by COB.
Indicate the title of the position on
the Subject line Applications will be reviewed on a rolling basis and Only
shortlisted candidates will be contacted.
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