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To ensure that the EGPAF Field Office financial and accounting operations are in strict compliance with EGPAF policies and procedures and specific donor rules and regulations. Also strive to ensure efficient and accountable use of donor funds across the Kenya program.
Essential Duties and Responsibilities
- Accounts Payables
- Timely processing of staff advances for travel and activities
- Timely processing of activities participant’s mobile payments
- Processing of supplier invoices within agreed timelines
- Reconciliation of supplier statements
- Ensures that all hard copy vouchers are duly authorized before payment and filing
- Manages a systematic financial filing system that is sequential, complete and up to date at all times both scanned and hard copies
- Accounts Receivables
- Reviews and signs off on all submitted Field Expense Reports, ensuring the validity and accuracy of all submitted receipts. Periodically samples receipts and clarifies sampled expenses with vendors
- Accurately posts the advances liquidating expenses to QuickBooks
- Cash/Bank Management
- Reviews and signs off on all submitted Field Expense Reports, ensuring the validity and accuracy of all submitted receipts. Periodically samples receipts and clarifies sampled expenses with vendors
- Accurately posts the advances liquidating expenses to QuickBooks
- Statutory Requirements
- Ensure all statutory remittances are paid on time, and that accurate amounts are paid
- Maintain and update statutory remittances file, conducting period audits of the files to ensure ability to satisfy any statutory scrutiny
- Monthly Reporting activities
- Timely posting of all transactions as well as ensuring consistency, accuracy and completeness of such transactions.
- Ensure EGPAF –K finance office meets all Nairobi reporting deadlines for Quick Books end of the month Reports
- Other Responsibilities
- Support the Audit/Compliance Review Exercises
- In liaison with HR, orientation of new staff on finance policies and procedures
- Any other work related duties as may be assigned
S kills/Qualifications:
- Minimum Degree in related Business Field and CPA II or equivalent
- Experience working in a donor funded project will be an advantage
- Excellent communication skills
- Well-developed interpersonal skills
- Strong work ethic and ability and willingness to work long hours
- Able to work in team settings and willingness to learn
- Cross-cultural competence as demonstrated by confidence and ability to make relevant presentations to diverse audiences
- IT Savvy, including accounting soft wares
- Willingness to travel
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