Front Office Administrator Job in Kenya

Front Office Administrator       

Location: Nairobi,

Reporting to: Operations
Manager and Directors,

Our client is an investment company that manages various business
premises by offering ultra-modern working spaces. They are looking to hire a
dedicated and resourceful Front office administrator to join their team.

Overall Job Purpose

You will be responsible for organizing all of the front office and
administrative activities that facilitate the smooth running of the business
Centre and working spaces. This will include but not limited to, making sure
that all the office premises equipment is maintained, relevant records are up
to date and that all administration processes work effectively.

Duties and Responsibilities

• As the first point of contact
  for the business center you will welcome visitors, tenants and take calls
  in a warm and professional manner.


• Ensuring the smooth and
  efficient running of the office by coordinating the maintenance, repairs,
  mailing, supplies, equipment, bills and office errands.


• Provide general support to
  visitors and tenants including scheduling meetings and coordinating
  conference room bookings and usage.


• Organize the office layout and
  order stationery and equipment.


• Ensure that all tenants/suppliers
  are invoiced and receipts given on time.


• Manage contract and price
  negotiations with office vendors, service providers and building managers.


• Liaise with facility management
  vendors, including cleaning, catering and security services.


• Plan in-house or off-site
  activities, like parties, celebrations and conferences.



• Using a range of office
  software, including email, spreadsheets and databases to develop reports,
  presentations and updating the database system on a daily basis.


• Managing the company’s marketing
  agents


• Overseeing the recruitment of
  new staff including training and induction.


• Delegating work to staff and
  managing their workload and output.


• Writing reports and meeting
  minutes for senior management and delivering presentations.


• Any other duties assigned by
  the directors.

Abilities, Skills and Qualifications

• Diploma or a Bachelor’s degree
  in Business Management or a related discipline. Additional qualification
  in logistics, finance or marketing will be a plus.


• Proven experience as an office
  manager, marketer or a front office manager will be a plus.


• Proficiency in MS Office (MS
  Excel and MS Outlook, in particular)


• Hands on experience with office
  machines (e.g. laptops, fax machines and printers)


• Excellent time management
  skills and ability to multitask and prioritize work


• Attention to detail and
  problem-solving skills


• Strong organizational and
  planning skills in a fast-paced environment


• A creative mind with an ability
  to suggest improvements.

How to apply

Interested candidates should attach a single
file containing the cover letter and CV. Quote
the job title (Front office Administrator) in the email subject and email careers@fanisi.net before 1st July
2020. Ensure you also indicate at least (2) professional referees and previous
salary on your CV only.  This job ad is by Fanisi HR
solutions. Only those shortlisted will be contacted.