3 Assistant Office Admins Jobs in Kenya

The National Cohesion
and Integration Commission was established to facilitate and promote equality
of opportunity, good relations, harmony and peaceful co-existence between
persons of different ethnic and racial communities of Kenya and to advise the
Government on all aspects thereof.

The Commission intends
to recruit highly professional self-driven individuals to fill the following
vacant positions:

ASSISTANT OFFICE
ADMINISTRATOR II, JOB GRADE NCIC 7 – THREE (3)
POSTS                                                                                                                            

Overall Job Summary

This position is
responsible for the office management function and offering support to all
administrative activities carried out in the Commission.

Responsibilities

This is the entry grade
for this cadre. An officer at this level will work under the guidance of a
senior officer.

• Taking oral dictation;


• Managing e-office;


• Word and data processing;


• Operating office equipment;


• Attending to visitors/clients;


• Handling telephone calls and appointments;


• Maintaining office diary and travel itineraries;


• Ensuring security of office records equipment and
  documents, including classified materials;


• Preparing responses to simple routine
  correspondence;


• Establishing and monitoring procedures for record
  keeping of correspondence and file movements;


• Maintaining an up to date filing system in the
  office;


• Ensuring security, integrity and confidentiality
  of data;


• Managing office protocol and etiquette;


• Supervising office cleanliness; managing petty
  cash; and


• Undertaking any other office administrative
  services duties that may be assigned.

Qualifications

For appointment to this
grade a candidate must have:-

• Diploma in Secretarial Studies from the Kenya
  National Examinations Commission;

OR

• Business Education Single and GRADE Certificates
  (BES & GC) from the Kenya National Examination Commission in the
  following subjects:-

1. Shorthand III (minimum 80 w.p.m.),


2. Typewriting III (50 w.p.m)/ Computerized Document
   Processing III,



3. Office Management III/Office Administration and
   Management III,


4. Business English III/Communications II,


5. Secretarial Duties II,


6. Office Practice II,


7. Commerce II.

• Certificate in computer application skills; and
  Shown merit and ability as reflected in work performance and results.

Salary and allowances

    Salary
range            
:     Ksh. 25,313 – 40,000

   
 House allowance         
:     Ksh. 16,500

     
Commuter allowance      
:      Ksh.   8,000

   
 Airtime allowance        
:     Ksh.   1,500

Terms of service

The above positions are
permanent and pensionable positions based on satisfactory completion of the six
(6) months’ probation period

Documents required

Applicants should
present originals of the following documents during the interview if
shortlisted:

•  National Identity Card/Passport


• Academic and professional certificates and
  transcripts;


• Any other supporting documents and testimonials;
  and


• Valid and current clearances from the following
  bodies:

– Kenya Revenue
Authority

– Higher Education Loans
Board

– Any of the Registered
Credit Reference Bureaus

-Ethics and
Anti-Corruption Commission

-Directorate of Criminal
Investigations (Police Clearance Certificate).

•  Submit recommendations from a relevant
  professional body

How to Apply

• Applicants are requested to make their
  applications ONLINE through the Commission’s recruitment
  portal accessible through https://recruitment.cohesion.or.ke.


• All applications should be submitted together with
  detailed curriculum vitae, a copy of ID/Passport, copies of academic
  certificates, testimonials and any other relevant supporting documents.
  The documents are to be uploaded in the portal.

All applications should
be submitted on or before 25^th November,2021 by 5.00
p.m. (East African Time