Finance & Admin Officer Job in Kenya

Position:        
Finance & Administration Officer

Location:
       Nairobi

Reports to:     CEO

Our client, a
membership-based trade support institution is seeking to recruit a Finance
& Administration Officer to join their team.

MAIN PURPOSE OF THE JOB

This role contributes to
the success of the organization by effectively managing all financial and
administrative tasks for the Chapter.

Responsibilities

• Develops
  and maintains timely and accurate financial statements and reports that
  are appropriate for the users and in accordance with generally accepted
  accounting principles


• Prepares
  all supporting information for the statutory audits and liaise with the
  CEO and the external auditors as necessary


• Develops,
  implements, and ensures compliance with internal financial and accounting
  policies and procedures


• Responsible
  for all or part of a company’s financial status, actions and transactions
  in revenue and expenditure.


• Oversees
  membership fees collection ensuring accounting procedures are followed
  promptly, and up to date financial information is uploaded onto the
  accounting system.


• Carries
  out accounts reconciliations


• Develops
  and maintains financial accounting systems and policies for cash
  management, accounts payable, accounts receivable, credit control, and
  petty cash


• Oversees
  the bookkeeping function including maintenance of the general ledger,
  accounts payable, accounts receivable and payroll


• Processes
  approved requisitions for payments and manages cash imprest.


• Documents
  and maintains complete and accurate supporting information for all
  financial transactions


• Ensures
  that all statutory requirements of the organization are met


• Reviews
  and monitors monthly financial reports of all accounts prepared and
  implement monthly variance reporting.


• Oversee
  management accounting reports which includes forecasts, budgets and annual
  accounting and prepare all for board reporting


• Manages
  the cash flow and prepare cash flow forecasts in accordance with policy


• Develops
  and implements policies and procedures to ensure that personnel and
  financial information is secure and stored in compliance with current
  legislation


• Ensures
  that employees are paid in a timely and accurate manner and process and
  submit statutory and benefits remittances on time in liaison with the CEO


• Establishes
  guidelines for budget and forecast preparation, and prepare the annual
  budget in consultation with the CEO/Director and or Finance Committee


• Maintains
  financial records for each project in a manner that facilitates management
  reports


• Ensures
  that accurate and timely financial statements are prepared in accordance
  with contract agreements



• Provides
  accurate and timely reporting on the financial activity of individual
  projects


• Oversees
  the management of all leases, contracts and other financial commitments

Administration

• Collate,
  store and manage important documentation in hard or soft copy,


• Manages
  the process of procurement ensuring compliance with the procurement
  policies


• Maintains
  records of leave and other benefits like medical insurance for the
  secretariat


• Oversee
  the upkeep of office facilities

Information technology

• Evaluates
  the need for new technology to meet the organization’s ICT systems,
  control, and reporting requirements


• Advises
  on appropriate technology that meets the organization’s information
  requirements and financial resources


• Takes
  charge of all ICT assets such as databases, equipment, Emails and network
  administration and software and ensures they are secure

Risk management

• Monitors
  risk management policies and procedures to ensure that the organizational
  risks are minimized


• Advises
  the organization’s leadership on appropriate insurance coverage for the
  organization and the Board of Directors


• Maximizes
  income where possible and appropriate


• Negotiates
  with Bank for lines of credit or other financial services as required and
  appropriate

Qualifications

• A
  Bachelor’s degree in Accounting, Commerce/Finance or Business
  Management/Administration or its equivalent from a recognized institution.


• 3
  to 5 years of progressive financial responsibility in a busy finance
  department.


• Chartered
  Accountant – CPA (K) or ACCA


• Knowledge
  in ICT systems


• Knowledge
  of generally accepted accounting principles


• Knowledge
  of Industry services and products


• Knowledge
  of legal and statutory obligations of a BMO

Key Attributes

Attention to detail,
Ethical behavior, Relationship building, Effective communication, Focus on
Client Needs, Teamwork, Leadership, Decision making, Organization, Planning and
Problem-solving skills.

How to Apply

To apply send your CV to recruit@flexi-personnel.com by 13^th April 2022. Indicating Finance
& Administration Officer as the email subject.

 NB: Flexi
Personnel does not charge candidates for job placement