Office Assistant Job in Kenya

Office Assistant

Activity Overview and Role

Palladium seeks an
Office Assistant for the Feed the Future East Africa Market Systems Activity, a
5-year task order under USAID’s Regional Integration and Stronger Economics
(RISE) IDIQ mechanism. The Activity is designed to promote increased
agricultural production, trade, improved policies, finance and investment, and
resilience to shocks and stresses in the East Africa region by addressing
agricultural issues that can only be solved on a regional basis.

The Activity
will collaborate closely with USAID/Kenya and East Africa’s regional
intergovernmental partners, including the East African Community (EAC), the
Intergovernmental Authority on Development (IGAD), and the Common Market for
Eastern and Southern Africa (COMESA) region. The Activity is organized under
four objectives: 1) Strengthening cross-border agricultural market systems, 2)
Accessing and scaling technologies, 3) Strengthening regional resilience, and
4) Strengthening the regional agriculture policy and regulatory environment.
The geographic area of focus includes the East African countries of Kenya,
Tanzania, Uganda, Rwanda, Burundi, Ethiopia, Somalia, South Sudan, and Zambia.

The Office Assistant is
responsible for the overall cleaning of the office, supporting the
administrative officer on facility’s maintenance, and other logistical support
needed. S/he will report to the Director of Finance & Administration.

Primary Duties and Responsibilities

• Provide
  daily office cleaning and maintenance of the office facilities.


• Track
  and ensure constant availability of kitchen and office supplies such as
  detergents, beverages, water etc.


• Prepare
  tea and maintain cleanliness in the kitchen.


• Ensure
  that the working desks and seats for all staff are clean and well
  maintained.


• Ensure
  garbage is emptied and garbage bins are kept clean.



• Bring
  to the immediate attention of the supervisor any shortages of stock and
  ensure proper storage, control, and use of all equipment, crockery,
  cutlery, and supplies.


• Carry
  out periodic checks of cleaning and kitchen equipment to ensure that it is
  in good working order and report any malfunction or breakdown to the
  supervisor in a timely manner. This includes the office lighting, taps,
  working tools equipment, blinds, ACs, windows, doors amongst others.


• Remain
  aware of all emergency procedures and assist in controlling emergencies in
  the kitchen.


• Support
  the administrative officer with logistical support function.


• Support
  the administrative officer with reception duties as and when required.


• Perform
  other tasks as may be assigned by the supervisor or requested by staff. 

Preferred Qualifications

• A
  certificate or a diploma in a relevant field


• 3-year
  work experience 


• Tertiary
  education 


• Ability
  to communicate in English


• Good
  communication and interpersonal skills


• Ability
  to apply the organization’s policies and procedures to complete routine
  tasks.

How to Apply

Apply for the job here.