FIN/HR Assistant Job, Current NGO Jobs Kenya 2022,


Work Location: Mombasa Project


Start date: January 2023


Length of contract: 12 months fixed term contract (based on a 3 months probationary period)


Application deadline: 15th December 2022


The selected candidate will be reporting to the Project HR/FIN Manager.


Main Purpose


Médecins Sans Frontières (MSF) in Mombasa is engaged with supporting the health and well-being of adolescents and young people, in particular ‘key populations’ of sex workers, people who use drugs, and LGBTQ+ people. To evaluate and improve these activities, ongoing social and public health research is undertaken.


A candidate is required to provide psychological support to patients according to MSF principles, standards and procedures in order to improve the patients’ mental health.


Accountabilities



  • Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.

  • Implement cash management procedures in order to ensure the highest control and security and ensure cash availability.

  • Prepare employment contracts in conformity with legal requirements including specific amendments, when necessary, in order to ensure local labour and fiscal law compliance.

  • Enter data into the HR database and personal files and keep them up to date in order to facilitate HR processes management.

  • Update Social security & Tax office employee files in order to meet legal requirements and duties.

  • Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.

  • Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF’s interests.

  • Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.

  • Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.

  • Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.

  • Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.

  • Make all administrative information available to the staff (posting, meetings, etc.)

  • Classify and prepare all accounting pieces as requested by the Administration Manager.

  • File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).

  • Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.


Specific Activities



  • Support staff induction and on boarding process for all new staff.

  • Ensure employee personal files are signed by employees and kept in the safe in order to ensure accuracy and compliance with adherence to the archiving policy

  • Update Contract follow up file and inform Project Fin/HR Manager about contract’s status / Focus person for suppliers

  • Following up of all expiring rental contract dates and inform Project Fin/HR Manager to leave enough time to arrange a renewal or look for some other alternative / Follow-up the medical insurance for staff

  • Making all administrative information available to the staff (posting, meetings, memos etc.).

  • Assist in the recruitment, contact applicants, book an appointment for test, interview

  • Medical Insurance Cover follow-up & administrative Management.

  • Prepare HR Monthly reports

  • Follow up the appraisal deadlines and extension of the next employment contract

  • Ensure that suppliers invoices are paid in time, all finance documents are received from the suppliers

  • Initiate the payments in online banking system

  • Send the movement requests to the taxi provider


Requirements


Education



  • Desirable finance, business or administration related diploma


Experience



  • Essential previous working experience of at least two years in relevant jobs.

  • Desirable experience in MSF or other NGOs in developing countries. Working experience with AYKPs and youth groups is a plus


Languages



Knowledge



  • Computer literacy (word, excel and internet)


Competencies



  • Results and Quality Orientation L2

  • Teamwork and Cooperation L2

  • Behavioural Flexibility L2

  • Commitment to MSF Principles L2

  • Stress Management L3


How to Apply


If you meet the above requirements, please submit your application through https://uhired.me/job/552 before the 15 th December 2022.


CLICK HERE TO APPLY


We apologize that due to the volume of application we receive,only shortlisted candidates will be contacted. Incomplete applications will not be considered.


(MSF is an equal Employer and does not charge any application/recruitment or training fee)


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