Records Management Assistant – Grade 7 at Human Resource Management Professionals Examinations Board

Human Resource Management Professionals Examinations Board (HRMPEB) was established by section 16 of the Human Resource Management Professionals Act, no. 52, 2012 as an examinations body. In April 2021, HRMPEB was categorised by State Corporations Advisory Services (SCAC) as a state corporation in the Ministry of Public Service & Gender (State Department for Public Service).

Job Purpose 

The Records Management Assistants are responsible for organizing and maintain information  and records in the Board’s registries. They are also responsible for the preservation of the  Board’s official records and the development and maintenance of record retention and  disposal procedures.

Job Specifications:

The main duties and responsibilities will include but not be limited to;

• Receiving, filing and marking mails and documents to action officers;


• Compiling relevant Board records for use by various stakeholders;


• Supervising the implementation of records management programs in line with the  Board’s policy and the Public Archives and Documentation Service Act;


• Opening files and file indexing;


• Ensuring security of information/files /documents in the Board and registry  archives;


• developing and maintaining up-to-date file movement records;


• Participating in disposing temporary records in line with the Board’s Compilation  Records Retention/Disposal Schedule; and


• Classifying and indexing of records and scanning.

Person Specifications 

For appointment to this grade, an officer must have: –

• Diploma in Records Management, Library Science or equivalent qualification from  a recognized institution;


• Four (4) years’ experience in records management;


• Proficiency computer applications; and


• Fulfilled the requirements of Chapter Six of the Constitution.

Key Competencies and Skills 

• Integrity;


• Planning skills;


• ICT skills;


• Communication and reporting skills;


• Interpersonal skills; and


• Team player.

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