Médecins Sans Frontières Logistics Manager Job

Logistics Manager Job, Kenyan NGO Jobs In Kenya,

Duty Station: Nairobi

Length of Contract: One year, renewable based on performance

Date of issue: 01st Dec 2022

Deadline for application: 15th Dec 2022

Médecins Sans Frontières (MSF) is an independent international medical humanitarian organization providing assistance to people affected by armed conflicts, epidemics, natural or non-natural disasters or persons excluded from access to health care. The organization has health projects in more than 68 countries.

MSF is looking to fill the position of a Logistics Manager based in Nairobi with frequent travel to the projects. The successful candidate reports to the Logistics Coordinator and directly supervise 3 logistics specialists and 1 logistics supervisor.

Objective of the Position:

Planning, coordinating and monitoring all logistics related activities in the capital and providing support to medical assistance activities, according to MSF protocols and standards in order to ensure an optimal running of the project.

Responsibilities include, but are not limited to:

• Assisting the Logistics Coordinator in the definition and follow-up of logistics activities in the capital.


• Ensuring and monitoring the implementation of logistics/technical activities in the capital including the following: – Logistics: construction/rehabilitation, transport of goods and staff, communications, water and sanitation, vehicles and engines, equipment/installation and infrastructures, communications, installation and maintenance of functional office space(s) and lodging facilities – WHS: implementation of water, health and sanitation activities.


• Defining and monitoring technical aspects of the project risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the project security policy and guidelines, evacuation plan and contingency plan, performing day-to day monitoring of the application of security rules and reporting to the Logistics Coordinator any problem that may arise. Create an appropriate environment to facilitate secure exchange of information.


• Ensuring technical reference for all logistics/technical issues in the project and providing coaching to logistics staff under his/her responsibility. Ensuring all staff in the mission are properly briefed about use of communication tools.


• Implementing all administrative related activities linked to logistics (internal requests, insurances, vehicle contracts, etc.)


• Is responsible for the Logistics Software managing assets (Memo)


• Coordinating the mission activities for the technical families under his/her supervision and defining plan of actions for the year through chronogram of activities, field visits, trainings. Participate in monthly reports according to MSF guidelines


• Budget planning for all activities under his/her responsibility and ensure submission to the Logistics Coordinator with supportive documents


• Participating in the planning and implementation, together with the Logistics Coordinator, the Project Coordinator and the HR Coordinator, the HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the logistics staff in the capital in order to ensure both the sizing and the amount of knowledge required to correctly perform all logistics activities


• Closely accompany the staff under his/her supervision by proper coaching and defining road maps in line with the new ways of working


• Due to the nature of MSF, should be available to cover emergency response or any logitsics support needs in any of the projects

Requirements:

Education

• Technical Diploma/Degree in an Engineering discipline or related studies.

Knowledge & Experience Mandatory:

• Minimum of at least 2 years working experience in Logistics related activities. Previous experience of at least 2 years with MSF or other NGOs in developing countries in a role managing large teams Desirable:. Possess technical expertise in one or more logistics domains. Exposure to working in emergencies is a plus.

Languages

• Fluency in English and Kiswahili

Competencies

• People Management and development, Commitment to MSF principles, Behavioural Flexibility, Results & Quality Orientation, Teamwork & Cooperation.

How to Apply

Applicants MUST be Kenyan nationals and have the necessary statutory documents (ID, NSSF, NHIF and a PIN certificate). Candidates meeting the above qualifications are requested to submit a motivation letter and an updated Curriculum Vitae as a single file mentioning on the subject email line, “Logistics Manager”, to: Email: msff-kenya-recruitment@paris.msf.org

Applications must be received by the deadline. Only short-listed candidates will be contacted. MSF is an equal opportunity Employer and does not charge any application/ recruitment fee.

The protection of your personal data is important to MSF and will be treated confidentially. By submitting your application, you consent to MSF using your personal data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. MSF does not sell your personal data under any circumstances. If you have any questions, requests or concerns, you can contact us on msff-kenya-recruitment@paris.msf.org

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