Reporting Intern Opportunity in Kenya- ACTED

Department: Project Development Department
Position: Reporting Intern
Contract duration: Three Months with possibility of extension
Duty Station: Nairobi
Starting Date: 01/08/2012
ACTED is a non-governmental organization whose vocation is to support vulnerable population
world wide and to accompany them in building a better future. ACTED was created in 1993, is governed by the French law and has its head quarters in Paris, France.
ACTED Kenya/Somalia is looking for a self driven and a self oriented professional to fill the position of a reporting Intern.
Reporting to the Project Development Officer, the successful Intern will work closely with Project Development Department within the ACTED Kenya/Somalia offices.
 
Key Job responsibilities
Reporting Departments Tasks
Produce and regularly update a list of all reports due.  
Ensuring physical and electronic filing of all minutes of meetings, both internal and external communication materials and reporting donor guidelines,

Project – related tasks: Inter- departmental work between Programming, Finance and Reporting.    Ensuring accurate, timely and up-to-date physical and electronic filing for all project related documents with understanding of the projects’ life cycle. Reviewing all physical ( and simultaneously electronic) project files to ensure completeness, accuracy and coherence of all documents, layouts and cover/summary sheets.

Translation
Translating material such as important official documents received from or provided to government ministries, as determined by the Project Development Officer.

Internal coordination and communication
Assisting the Reporting Officer in drafting minutes of the meetings
Assisting the Reporting Officer in the follow up of communication between bases and the capital office.

 External communications
Assisting the Project Development Officer in producing the ACTED Newsletter.
Assisting the Project Development Officer in implementing an external commutations strategy targeting in particular the government or domestic public opinion.
Developing links with the local media (visual, oral and print) and other NGO partners to raise ACTED’s profile;
Assisting the Project Development Officer in launching various PR/PI activities and in liasing with Kenya/ Somali counterparts. 

General filing: In collaboration with Programming, Reception and Administration

Qualifications and Competencies
•     Holder of Bachelors degree in Information Science, International Development studies or related field.
•    Understand and speaking French language is an added advantage
•    Prior experience in reporting in an INGO is an added advantage
•    Well versed with computer knowledge
•    Excellent communication skills with knowledge of both internal and external communications environments.
•    Proactive, self-starter – able to work with minimum supervision.
•    Excellent time management, organisation, and prioritisation skills, with the ability to work under pressure and to meet deadlines.
•    The ability to work well in a team
•     Posses high levels of integrity
•    Willingness to travel to the field
•    Flexible, enthusiastic and a willingness to listen and learn from others.

If you believe you fit into the above profile, please send your application to nairobi.jobs@acted.org   including your current contacts before 25/07/2012. 
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