Secretary Job Vacancy in Kenya

Secretary

Main Job Tasks and Responsibilities

Prepare and manage correspondence, reports and documents

Organize and coordinate meetings, conferences, travel arrangements
Take, type and distribute minutes of meetings
Implement and maintain office systems
Maintain schedules and calendars
Arrange and confirm appointments
Organize internal and external events
Handle incoming and outgoing calls
Handle incoming mail and other material
Set up and maintain filing systems
Communicate verbally and in writing to answer inquiries and provide information
Liaison with internal and external contacts
Coordinate the flow of information both internally and externally
Manage office space

Education and Experience

Should have a Degree/Diploma in Business Administration and Office ManagementKnowledge and experience of relevant software applications - spread sheets, word processing, and database managementKnowledge of administrative and clerical procedures Knowledge of business principlesProficient in spelling, punctuation, grammar and other English language skillsProven experience of producing correspondence and documentsProven experience in information and communication management Good  typing speedVerbal and written communication skillsGood attitude and must have good telephone etiquette.Attention to detailConfidentialityPlanning and organizingTime managementInterpersonal skillsCustomer-service orientationInitiativeReliabilityStress toleranceInterested candidates should forward their applications and CV’s stating their current and expected salaries to recruit@idp-ea.com not later than 7th of September 2012.