Kenya: Finance Assistant, Procurement

For more than 50 years, the African Wildlife Foundation (AWF) has been a key player in African Conservation and sustainable development. AWF is currently seeking a highly motivated individual to support its procurement department.

Key Responsibilities

Reporting to the Senior Finance Officer - Procurement, the successful candidate will ensure timely, efficient and transparent procurement and timely delivery of high quality goods and services. Operationally this will entail, processing purchase requisitions in the e-procurement system, preparation and issue of Request for Quotations, evaluating quotations/bids by preparation of bids analyses, negotiating with vendors on the best terms of service including price, delivery, payments and after sales service, preparation of contracts in line with approved templates, issuing contracts and purchase orders in line with award decisions, expediting deliveries and ensuring receipt of goods or performance of services, receiving and submission of invoices to accounts payable, maintaining and keeping files for contracts and tender and vendor database in the e-procurement system. This position will be based in Nairobi, Kenya.

The successful candidate will;

? Have a Bachelor’s degree or Advanced Diploma in Purchasing & Supplies Management from recognized institution. Professional procurement qualification is an added advantage
? Have a minimum of 2 years working experience in a procurement role for an international organization preferably an NGO
? Have exposure to regulations, rules, laws pertaining to contracting material
? Have basic knowledge of the principle practices and methods of sourcing supplies, materials and services both locally and internationally
? Be knowledgeable on purchasing methods and procedures as designated by procurement department.
? Be knowledgeable of record keeping methods and procedures applicable to purchasing
? Be knowledgeable of the application of bookkeeping principles and methods to the keeping of procurement records.
? Be knowledgeable of supplies and materials utilized in office, technical, or maintenance operations.
? Be proficient in Microsoft Office and other computer applications,
? Have very good communication (spoken and written) skills, including the ability to communicate effectively
? Have excellent interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural and multi-ethnic environment. Show sensitivity and respect for diversity essential for maintaining working relationships with institutional officials and vendors.
? Be fluent in written English and Kiswahili. Fluency in French is an added advantage

If you are interested in this position, please send a cover letter and your detailed CV indicating daytime telephone numbers, address and names of three referees with subject ”FA-P”, to jobs@awf.org. Only shortlisted candidates shall be contacted.

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