Kenya: Finance Coordinator

Organization: Save the Children

Country: Kenya

Closing date: 11 May 2016

JOB TITLE: FINANCE COORDINATOR

TEAM/PROGRAMME: East Africa Regional Office Support Services team

LOCATION: East and Southern Africa Regional Office – Nairobi

GRADE: 3

TYPE OF CONTRACT: National

CHILD SAFEGUARDING: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE:

The Finance Coordinator is part of Save the Children’s East and Southern Africa Regional Office. The Finance Coordinator will provide support to the Head of Support Services and other members of the Regional Office Support Services Team.

As part of the regional office support services team the Finance Coordinator will be responsible for providing financial management (accounting, payroll and reporting) support to the East and Southern Africa Regional Office.

This position is also responsible for the monthly processes and finance reports for the regional office. This includes maintaining the strongest financial controls, keeping approved documentation (receipts, bank transactions, vouchers) on file, recording transactions according to SCI guidelines, producing monthly reports as required, and assuring adequate cash flow for the regional office.

This post holder will, as required, assist the regional finance team to review submitted country office reports to ensure accurate reporting and compliance with financial controls and standards, assist in performing analysis and participate in achieving the department’s goals.

This role will primarily focus on support to the East & Southern Africa Regional office.

SCOPE OF ROLE:

Reports to: Head of Support Services

Dimensions: Save the Children works in 12 countries in East Southern Africa (Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan, Tanzania, Zambia, Zimbabwe, Mozambique, Malawi and Ethiopia) with a current staff complement of approximately 3500 staff and current expenditure of approximately $290 million each year

The East & Southern Africa Regional office currently hosts slightly over 100 personnel. This role focuses on Financial Management for the ESARO regional office.

Staff directly reporting to this post: Finance Officer and Finance Assistant.

KEY AREAS OF ACCOUNTABILITY:

· Maintain the regional office accounting system and support budget holders with coding, reporting and analysis.

· Responsible for ensuring timely reconciliations: – Bank account and Balance sheet account reconciliations.

· Assuring adequate cash flow for the regional office and managing cashflow needs.

· Reviews all Bank and Cash Payment vouchers and ensures they are properly approved, ensuring the highest standard of supporting documentation and an audit trail of workings and approval accompanies all transactions.

· Ensure all contractual payments are settled and accounted for accurately and on time.

· Review payments employees, suppliers and contractors and recover debts from staff and third parties.

· Oversee interactions with bankers, SCI centre and country programmes suppliers.

· Ensures proper controls in cash management.

· Finalises with preparation of the staff payroll and variance reports.

· Ensures compliance with tax regulations in Kenya, including ensuring that Payroll Income Tax deductions are remitted and recorded in the KRA itax system on time both for National and International staff and keeps abreast of all tax regulations.

· Prepares Terminal Grants provision.

· Prepares Depreciation Provision and reconciles asset accounts.

· Completes Monthly Financial reports and follows-up on action points from Monthly Financial reports and Monthly Control Checklist for the Regional Office.

· Assists the Head of Support Services with information and/or data for Budget Preparation and Forecast Reviews

· Provide budget monitoring information for the Head of Support Services and other budget holders.

· Ensure cross charges to SC members and SCI country offices meet accepted requirements and are regularly cleared. Reviews reallocations for accuracy and authorisation.

· Responsible for timely closure of accounts at the end of the year.

· Ensures Annual Statutory Audits are commissioned and completed on time, being the main contact person during audits.

· Implements and continually improve financial controls, procedures and processes for the regional office, in line with SCI policies and audit recommendations. Some procedures include, but not limited to, Scheme of Delegations, Financial Procedures Manual for the Regional Office, Anti-fraud policy, among others.

· Participates in Procurement Committees to ensure financial compliance.

· When possible, work closely with Regional Finance team with reporting and analysis of country financial information and returns in addition to ad hoc project work at key points in the financial calendar.

· Perform any other related tasks as may be assigned.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

· Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

· Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

· Creates a managerial environment to lead, enable and maintain our culture of child safeguarding

Ambition:

· Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

· Future orientated, thinks strategically and on a global scale

Collaboration:

· Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters

· Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

· Develops and encourages new and innovative solutions

· Cuts away bureaucracy and encourages an entrepreneurial approach

Integrity:

· Honest, encourages openness and transparency, builds trust and confidence

· Displays consistent excellent judgement

QUALIFICATIONS AND EXPERIENCE

• Undergraduate degree in accounting/finance or equivalent. CPAK/ACCA qualification a must.


• 5 years of experience in an accounting/finance role. Not-for-profit organisation preferred.


• Computer fluency; highly competent using Microsoft Excel and other MS applications.


• Familiarity with computerised accounting systems – AGRESSO Preferred and payroll software


• Ability to gather facts and data, scrutinise with ease, determine a logical solution and resolve issues with minimal supervision.


• Proven ability to handle a workload and multi-task in order to meet deadlines.


• The highest level of integrity and commitment to preventing corruption.


• Strong interpersonal skills and ability to interact with all departments


• Experience in line managing staff.

Date of issue: 29/03/2016 Author : MK

How to apply:

Interested candidates are required to e-mail a letter of application and CV as one document to EA.recruitment@savethechildren.org

Applications closes on 11^th May 2016.