Kenya: Hub Assistant Accountant

Organization: ActionAid

Country: Kenya

Closing date: 13 May 2016

ACTIONAID INTERNATIONAL

DIRECTORATE: Finance and IT

Position: Hub Assistant Accountant

Location: International Secretariat Nairobi Hub Office

Salary: Grade B – KES 105,929 per month

Local Terms and Conditions of the base location will apply

Purpose of the Role:

Responsible for ensuring that hub for accounting and financial management processes are made in line with agreed policies and procedures. Ensuring compliance with national regulatory requirements.

Key responsibilities include but not limited to:

· Preparation of bank payment vouchers for all disbursements, deposit slips for our bank accounts;

· Performing bank reconciliations and follow up reconciling items promptly;

· Sends to suppliers payment confirmation, remittances and maintains the suppliers tracker;

· Receives and manages recharges from other AAI units;

· To check and ensure that all monthly tax payments, statutory & regulatory deductions & other returns etc are accurate & complete as well as they are remitted in time. If any follow – ups are necessary they are done in time;

· Preparation of Management Accounts, Reporting Schedules, Tables and analyses (monthly, quarterly, biannual, annual) for the Hub Office as may be specified from time to time; working closely with Kenya and Johannesburg Finance teams;

· Monitoring Hub bank accounts and reviewing the bank reconciliations;

· Performs reconciliations of subsidiary schedules/ records, suspense, sundry debtors & creditors accounts to GL control account reviewing transactions and reconciling various accounts/ balances relating to ledger balances;

· Reviews outstanding Purchase Orders and follows up with budget holder;

· Prepares monthly tax payments schedules and ensure all statutory and regulatory deductions are remitted in time;

· Liaise with both internal and external auditors in planning for and during the conduct of the audit processes for the Hub.

Desired Skills & Experience

The successful candidate will have:

· Preferred Accounting or business related degree or qualification;

· At least 3 years’ experience in a financial or management accounting environment;

· Proven track record of control account management;

· Working knowledge of payroll tax and related statutes;

· Fluent English speaker and good oral with written communication skills;

· Commitment to ActionAid’s vision, mission, values and ways of working;

· Working knowledge of Sun and Vision XL or similar accounting packages;

· Advanced Excel skills and proficient with other MS Office products;

· Experience of NGO Sector;

· Effectively prioritise workload and meet deadlines.

How to apply:

Application Procedures

Applications should be sent with your CV, motivation cover letter by no later than 13^th May 2016. You are requested to highlight in the motivation letter how specifically you meet the criteria for this role. Please clearly indicate which position you are applying for with the REF No: V030

External Applications send to: financeandit.jhb@actionaid.org

Due to high volumes of applications received, we can only correspond with short listed applicants. Should you not have received feedback on your application within two weeks of the closing date, please consider your application unsuccessful. ActionAid International will not consider candidates from recruitment agencies. We reserve the right to withdraw any of our vacancies at any time.

ActionAid International promotes diversity and welcomes applications from all section of the community.