Operations Assistant Job in Kenya

Our

client, a company that provides high quality road marking and construction

service seeks to recruit an Operations

Assistant.

Summary:  Manages a variety of general office activities by

performing the following duties personally or through subordinates

Essential Duties and Responsibilities

• Procurement
  
  / purchasing – conduct research to ascertain the best products and
  
  suppliers in terms of best value, delivery schedules and quality


• Ensures
  
  timely delivery of materials to/at site


• Analyzes
  
  and organizes office operations and procedures such as bookkeeping,
  
  payroll preparation, controlling correspondence, information management,
  
  designing filing systems, requisition of supplies, assigning and
  
  monitoring clerical functions


• Researches
  
  and develops resources that create timely and efficient workflow


• Establishes
  
  uniform correspondence procedures and style practices


• Formulates
  
  procedures for systematic retention, protection, retrieval, transfer, and
  
  disposal of records


• Plans
  
  office layout, develops office budget, and initiates cost reduction
  
  programs


• Reviews
  
  clerical records to ensure completeness, accuracy, and timeliness


• Keeps
  
  management informed by reviewing and analyzing special reports;
  
  summarizing information; identifying trends


• Achieves
  
  financial objectives by preparing an annual budget; scheduling
  
  expenditures; analyzing variances; initiating corrective actions


• Coordinates
  
  activities of various employees within department


• Maintains
  
  contact with customers and outside vendors

Skills

and Qualifications:
 

To

perform the job successfully, an individual should demonstrate the following

• Bachelor’s
  
  degree / diploma in business administration, management or related field


• Five
  
  years experience in operations, management, office management or
  
  administration in a small / medium company setting


• Excellent
  
  organizational and time management skills


• Knowledge
  
  and/or understanding of QuickBooks an added advantage


• Capacity
  
  to prioritize tasks and work under pressure;


• Ability
  
  to liaise well with others and delegate tasks;


• Strong
  
  oral and written communication skills;


• Ability
  
  to work on your own initiative;


• Attention
  
  to detail;


• Flexibility
  
  and adaptability to changing workloads;


• Problem-solving
  
  skills and project management ability.

Compensation: Kshs. 40,000 gross 

Location: Kasarani

Deadline: Interested parties

should send their online applications on or before 28th July 2016

Correspondence: Applications

and detailed CV to be submitted online at http://goo.gl/T8sryH

Applications not meeting minimum requirements will not be considered. 

Only

shortlisted candidates will be contacted.