ICRC Data Administrator/Tracing Secretary Job

EMPLOYMENT OPPORTUNITY

DATA ADMINISTRATOR/TRACING SECRETARY

NAIROBI

About the Job

The Data Administrator/ tracing secretary supports the Protection office in its data management processes. S/He monitors the Restoration of Family Links (RFL) -related forms and updates the data in the system.

This is a national/resident position based in Nairobi, Kenya.

Duties and Responsibilities

· Receives and dispatches all mails received from ICRC Delegation and Somali Red Crescent Society (SRCS)

· Prepares the monitoring list and forms and dispatches the same to the relevant office

· Updates the ICRC data base related to the opening of tracing cases

· On a bi-annual basis extracts a report on all pending tracing cases and shares it with SRCS Tracing Coordinators for follow up purposes

· Captures the feedback received into the system and ensures that all closed cases are updated accordingly

· Ensures conformity to the set procedures and adherence to quality standards during the data entry for all the Restoring Family Links (RFL) cases

· Ensures proper record management and routinely files the enclosure list of pouches dispatched and received

· Follows up and ensures that the tracing documents are returned to ICRC after broadcast

Minimum qualifications and required competencies

· Bachelor’s Degree in Business Administration, Business Management or equivalent qualification in a related field of study

· 2 years’ experience as a Data Administrator in a busy environment

· Solid experience in data management and familiar with various databases/software

· Fluency in written and spoken English and Somali language

· Excellent organizational and communication skills

· Ability to work independently and in a multicultural environment

· High level of confidentiality

· Proficiency in MS Office Suite

We Offer

· A challenging job opportunity within a dynamic work environment in an international humanitarian organization

· Training and development opportunities

· A competitive salary with benefits, based on the ICRC Compensation and Benefits framework